Create or Amend a Policy

At the University of Florida, policy development consists of three central functions: (1) creating a new policy or making substantive revisions to an existing policy; (2) creating an interim policy; and (3) making administrative revisions to an existing policy, including rescinding policies. These functions are described in more detail, along with important definitions and responsibilities, in the Policy on Policies . The key steps are highlighted below.

Create a New Policy or Make Substantive Revisions to an Existing Policy

  1. Responsible Office/Policy Liaison will submit the Policy Intake Form
  2. Responsible Office/Policy Liaison will attend consultation and planning meeting with the University Policy Group (UPG)
  3. Responsible Office/Policy Liaison will draft the policy in coordination with stakeholders, UPG, and subject-matter attorney [note: you must use the format outlined in the University Policy Template
  4. Responsible Office/Policy Liaison will obtain Responsible Executive’s approval of draft policy
  5. Responsible Office/Policy Liaison will submit Policy Approval Form and draft policy in Word format
  6. UPG will review draft policy and provide feedback, if any
  7. Responsible Office/Policy Liaison will incorporate UPG feedback, as necessary
  8. UPG will publish draft policy on UF Policy Hub and solicit comments during the 14-day comment period
  9. Responsible Office/Policy Liaison will incorporate comments, as applicable and appropriate, and provide revised draft to UPG
  10. UPG will publish approved policy on UF Policy Hub

Create an Interim Policy

  1. Responsible Office/Policy Liaison will notify the UPG of the need for the Interim Policy
  2. Responsible Office/Policy Liaison will draft the policy, using the University Policy Template
  3. Responsible Office/Policy Liaison will obtain stakeholder feedback, if possible under the circumstances
  4. Responsible Executive will approve the draft Interim Policy
  5. Responsible Office/Policy Liaison will submit the Policy Approval Form and draft policy to the UPG
  6. UPG will complete a compliance and legal review and will obtain approval from the General Counsel
  7. UPG will publish the approved Interim Policy on the UF Policy Hub

Make Administrative Revisions to, or Rescind, an Existing Policy

  1. Responsible Office/Policy Liaison will submit the Administrative Revisions Form and the draft policy showing the revisions to the UPG
  2. UPG will review the request and either publish the revised policy on the UF Policy Hub or remove the rescinded policy from the current policy library on the UF Policy Hub