Definitions

A list of definitions applicable to the policy development process is included below and within the Policy on Policies.

1. Administrative Revision: Changes to an existing University Policy that are minor and do not alter the meaning or scope of the policy. Examples include changes in department names, individual titles, corrections for broken links, and formatting issues.
2. College/Unit Policies: Policies of colleges, departments, or operating units that do not apply University-wide or across more than one college, department, or unit. College/Unit Policies are not subject to the University Policy development process. College/Unit Policies may be more restrictive than, but may not contradict, undermine or relax the standards of, University Regulations or Policies.
3. Interim Policy: A policy that is created or substantively revised outside of the standard policy development process because of regulatory, accreditation, or other urgent needs.
4. Policy Liaison: The individual selected by the applicable Responsible Office who has primary responsibility for coordinating the policy development process and serving as the point of contact for the University Policy Group.
5. Responsible Executive: The individual who exercises oversight of, and maintains ultimate responsibility for, standards of conduct set forth in a University Policy. Responsible Executives include only the President, Provost, Vice Presidents, and Chief Compliance Officer. A University Policy may have more than one Responsible Executive.
6. Responsible Office: The office, unit, or division designated by the applicable Responsible Executive(s) to develop and administer a University Policy, communicate with and train the university community in its requirements, and maintain the accuracy of policy content. A University Policy may have more than one Responsible Office.
7. Substantive Revision: Changes to a University Policy that alter the meaning or scope of an existing policy. Examples include changing the policy statement, requirements, scope, applicability, or responsibilities.
8. UF Regulation and Policy Hub: A web-based system containing the current versions of University Regulations and University Policies.
9. University Policy: An official University of Florida directive that establishes clear standards of organizational and individual conduct in compliance with applicable laws and regulations and is deemed necessary and appropriate by University of Florida leadership. University Policies have broad applicability University-wide or across more than one college, department, or unit (as opposed to College/Unit Policies), and all faculty, staff, students, volunteers, vendors, and visitors are expected to comply with applicable University Policies. A University Policy may expand on, but may not conflict with, a University Regulation.
10. University Policy Group: Designated staff from the Office of General Counsel and Office of Compliance and Ethics charged with defining, implementing, and overseeing the policy development process and maintaining a central repository of University Policies and Regulations.
11. University Policy Template: A standard format for drafting University Policies that is created and maintained by the University Policy Group.
12. University Regulation: An official directive of general applicability that is required by federal or state law, by Board of Governors regulations, or is otherwise deemed necessary and appropriate by the University of Florida Board of Trustees. University Regulations provide the broader framework under which University Policies may be created. To be effective, a University Regulation must be approved by the University of Florida Board of Trustees.