Perquisites

1. Purpose

This policy clarifies perquisites which are defined as those goods or services that may be given to, used by, or provided at reduced cost to employees that are essentially additional compensation above and beyond the employee’s regular pay or that reduce the employee’s normal personal expenses.

2. Applicability

This policy applies to Academic Personnel, TEAMS, and OPS appointments.

3. Definitions

Perquisites mean goods and services that may be given to, used by, or provided at reduced cost to university employees. Such goods and services are considered additional compensation or reduce the employee’s personal expenses.

4. Policy Statement

4.1. Policy Specifics

The provision of Perquisites shall be job or class related and documented to demonstrate that approval is in the best interest of the University. Typical Perquisites include low- or no-rent housing, utilities, uniforms, laundry service, and non-professional certification or licensure.

Safety items, protective outer garments, and laundering of same do not require approval as a Perquisite unless these items are subject to custom fitting (e.g., safety shoes, prescription safety eye wear, etc.).

Before purchasing items which require approval as Perquisites, a Request for Approval of Perquisite or Sale of Goods and Services Form HR-400 must be completed by the department’s Chair or Director, Dean, and Vice President then approved by the Human Resources Vice President or their designee. The respective Perquisite code must be included on Form HR-400. Once completed, the department must send the signed form to Classification & Compensation for review. Classification & Compensation ensures that all data on the form is complete and correct. This may involve contacting the department to confirm or explain information listed on the form. Final approval rests with the Vice President for Human Resources under delegated authority from the President. Approval is made on a fiscal year basis (July 1 through June 30). Once approved, Classification & Compensation sends a copy to the department, where it should be retained for future reference. A copy must accompany the payment authorization. Classification & Compensation maintains a master file of all approved Perquisites.

5. References and Related Information

Online Perquisites Form
Request for Approval of Perquisites or Sale of Goods and Service Form HR-400
UF Reg. 1.101, Compensation

History