Contractors Audience

• Electric Mobility Devices and Bicycles
  Published on: July 23, 2024
  
• Student Computing Requirements
  Published on: May 1, 2024
  It is expected that most students will meet this requirement by owning or leasing a computer appropriate to their degree program. The cost of this requirement may be included in financial aid considerations,
• Authentication Management
  Published on: April 17, 2024
  1. Purpose Authentication mechanisms such as passwords are the primary means of protecting access to computer systems and data. It is essential that these authenticators be strongly constructed and used in a manner that prevents their compromise. 2. Applicability This policy applies to all passwords and other authentication methods used at the University. 3. Definitions […]
• Advertising on University Webspace
  Published on: April 17, 2024
  Advertising consists of techniques and practices used to bring products, services, opinions, or causes to public notice for the purpose of persuading the public to respond in a certain way toward what is advertised. Advertising differs from the recognition of university supporters in that it may contain promotional or other information about a person or […]
• Acceptable Use Policy
  Published on: April 17, 2024
  1. Purpose As part of its educational mission, the University of Florida acquires, develops, and maintains computers, computer systems, and networks. These Information Technology (IT) resources are intended for university-related purposes, including direct and indirect support of the university’s instruction, research, and service missions; university administrative functions; student and campus life activities; and the free […]
• Account Management Policy
  Published on: April 17, 2024
  Information System: An individual or collection of computing and networking equipment and software used to perform a discrete business function. Examples include the eLearning System, ISIS, the EPIC electronic medical records system, a lab system and associated PC or the set of desktop computers used to perform general duties in a department. University of Florida Data: Data […]
• Biometric Identification Policy
  Published on: April 17, 2024
  
• Backup and Recovery
  Published on: April 17, 2024
  POLICY STATEMENT The purpose of this policy is to protect University Data from loss or destruction by specifying reliable backups that are based upon the availability needs of each unit and its data. APPLICABILITY This policy applies to all University of Florida Data and the Information Systems used with it. DEFINITIONS Information System: An individual or […]
• Information Technology Audit and Logging
  Published on: April 17, 2024
  1. Purpose To provide accurate and comprehensive audit logs in order to detect and react to inappropriate access to, or use of, information systems or data. 2. Applicability This policy applies to all Information Systems that store, process or transmit University Data. 3. Definitions Information System means an individual or collection of computing and networking […]
• Control of Electronic Media
  Published on: April 17, 2024
  Restricted Data: Data in any format collected, developed, maintained or managed by or on behalf of the University, or within the scope of University activities, that are subject to specific protections under federal or state law or regulations or under applicable contracts. Examples include, but are not limited to medical records, social security numbers, credit card […]
• Domain Name
  Published on: April 17, 2024
  1. Purpose The Domain Name System (DNS) is an Internet-wide distributed database of names translating Internet Protocol (IP) addresses into easily memorable names. Domain names are part of the identity of the university and communicate the university’s image and reputation to the public. Consistent domain usage may also be a tool for users to better […]
• Data Classification Policy
  Published on: April 17, 2024
  
• Copyright Policy
  Published on: April 17, 2024
  Evidence of legal acquisition (purchase, lease, gift) for all software in use or possession must be kept. Unit records should be sufficient to identify and retrieve evidence of legal acquisition for capitalized software rapidly. Records for uncapitalized software should be held in the unit, be readily retrievable, and should include statements of all licenses in […]
• Information Technology Rationalization Policy
  Published on: April 17, 2024
  
• Electronic Information Technology and Communication Accessibility Policy
  Published on: April 17, 2024
  
• Electronic Mail
  Published on: April 17, 2024
  
• Incident Response Policy
  Published on: April 17, 2024
  Click here to view the Incident Response Procedures.
• Internet Protocol Address Assignment Policy
  Published on: April 17, 2024
  
• Mobile Computing and Storage Devices Policy
  Published on: April 17, 2024
  Mobile Storage Devices: Media that can be easily carried by a single person and provide persistent storage.  New products with these characteristics appear frequently.  Current examples include, but are not limited to, the following types of products: Restricted Data: Data in any format collected, developed, maintained or managed by or on behalf of the University, or within […]
• Management for Terminated & Transferred Employees Policy
  Published on: April 17, 2024
  A Security Role Verification Report is sent to the DSA of departments to which an employee transfers from within the university. The DSA is responsible for reviewing and updating enterprise security roles for transferred employees. Enterprise security roles that are no longer needed for the new position should be removed within three business days of […]
• Monitoring of IT Resources Policy
  Published on: April 17, 2024
  
• Physical Security of Information Technology
  Published on: April 17, 2024
  
• Recognizing Corporate Supporters on the Web
  Published on: April 17, 2024
  
• Risk Management Policy
  Published on: April 17, 2024
  
• Remote Access
  Published on: April 17, 2024
  1. Purpose The purpose of this policy is to define how the University of Florida controls Remote Access to university information systems and networks in order to prevent unauthorized use. 2. Applicability This policy applies to all methods the university implements to allow remote access to its services, information systems and networks 3. Definitions Information System means an […]
• System Security Policy
  Published on: April 17, 2024
  
• Wireless Network Policy
  Published on: April 17, 2024
  Organizations who are contemplating deploying WLANs must contact UFIT or HealthNet Infrastructure, as applicable, to assist in the configuration and deployment of their local wireless system and to incorporate it into the campus wide system. Per the University of Florida Acceptable Use Policy, individuals shall not implement their own network infrastructure. This includes, but is […]
• E-Commerce Policy
  Published on: April 17, 2024
  All credit card usage at the University of Florida must be approved by Treasury Management (TM). New credit card merchant applications must be signed by a Manager, Dean or Department Head and approved by Treasury Management. Departments must have acceptable infrastructure and resources in place, such as: 2) Credit Card Information Storage It is permitted […]
• Spam Policy
  Published on: April 17, 2024
  
• Identity Management Policies
  Published on: April 17, 2024
  
• Environmental Health and Safety
  Published on: August 3, 2023
  
• Youth Compliance & Child Abuse Reporting
  Published on: July 13, 2023
  I. Purpose The University of Florida (University) is committed to providing a safe environment for Minors on its campus or participating in its programs. This policy establishes standards for programs, events, and activities with Minors. Additionally, this policy sets forth mandatory child abuse, neglect, and abandonment reporting requirements that promote the safety and well-being of […]
• Complaints Against Faculty Members
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.036 Complaints Against Faculty Members. (1)     Complaints against a faculty member should normally be in writing and signed by the complainant in order for the University to proceed with an official inquiry into the complaint. However, complaints may also be verbal or anonymous. (2)     Complaints involving […]
• Religious Observances
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.052 Religious Observances. (1)     The University of Florida will reasonably accommodate the religious observances, practices, and beliefs of individual students in regard to admissions, class attendance, and the scheduling of examinations and work assignments. If a student desires to observe a religious holy day of their faith, the […]
• Guidelines for Implementation of the Plan as Related to 4-H Clubs and Florida Association for Family and Community Education Clubs
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   6.021 Guidelines for Implementation of the Plan as Related to 4-H Clubs and Florida Association for Home and Community Education Clubs. (1) Each County Extension faculty member responsible for the organization and operation of 4-H clubs and/or home and community education clubs shall comply with these guidelines for […]
• Construction; Evaluations of Professional Services Providers, Design-Builders, Construction Managers and Contractors; Disqualification Procedure.
  Published on: May 1, 2023
  REGULATIONS OF THEUNIVERSITY OF FLORIDA  3.074 Construction; Evaluations of Professional Services Providers, Design-Builders, Construction Managers and Contractors; Disqualification Procedure. (1) Definitions. (a) Construction Services – Contractual services provided in connection with a pre-construction, maintenance, repair, alteration, remodeling, renovation, construction, or demolition project. (b) Contract – A Project Contract or a Continuing Contract. (c) Continuing Contract […]
• Commercial Activity; Selling of Merchandise, Activities Involving Off-Campus Vendors
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.006 Commercial Activity; Selling of Merchandise, Activities Involving Off-Campus Vendors. (1)     The regulation of commercial activity on the campus is necessary in order to preserve the educational mission of the University, to prevent unnecessary distraction during classes and study periods, to provide for the safety of University students, […]
• Guest Admissions
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.039 Guest Admissions. Guest admissions to any University activity may be permitted by the President or his/her designee when deemed appropriate and in the best interest of the University. Such admission may be by invitation or complimentary ticket. Authority: BOG Regulation 1.001. History: 3-26-80, Formerly 6C1-3.39; Formerly 6C1-3.039; Amended […]
• Write-Off of Uncollectible Accounts; Settlement of Delinquent Accounts
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.042 Write-off of Uncollectible Accounts; Settlement of Delinquent Accounts. (1)     The University shall use due diligence and exert every effort in the collection of all accounts. (2)    The President or his/her designee may write-off or settle any uncollectible accounts owed the University. All or a portion of […]
• Bill Paying, Returned Check and Electronic Transfer Items Service Charges
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   3.0022 Bill Paying, Returned Check and Electronic Transfer Items Service Charges. (1) The University Cashier at S-113 Criser Hall does not accept cash payments. The University reserves the right to require all delinquent accounts to be paid only by cashier’s check or money order. (2) The University reserves […]
• Campus Mail Service
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.003 Campus Mail Service. (1)     The Campus Mail Service posts and delivers United States mail. United States mail will be delivered to University groups and organizations, University persons, and University related groups and organizations on campus through the Campus Mail Service or by the Postal Service in accordance […]
• University Police Department
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.005 University Police Department. (1)     The University of Florida Police Department shall protect the University’s population, buildings, grounds and equipment, preserve the peace, provide general police services to the university community and enforce the laws of the State of Florida, the ordinances of the City of Gainesville and […]
• Parking
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   Student Permit – Annual $160.00 Student Permit – Semester $80.00 Student Permit – Monthly $35.00 Student Permit – Weekly $15.00 Employee (Gold Permit) – Annual $1,512.00 Employee (Gold Permit) – Semester $504.00 Employee (Silver Permit) – Annual $1,350.00 Employee (Silver Permit) – Semester $450.00 Shands Employee (Gold Permit) […]
• Traffic
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.011 Traffic. Authority: Florida Statutes Sections 1006.66, 1009.24 and Chapter 316; BOG Regulation 1.001. History–New 9-29-75, Formerly 6C1-3.11, Amended 5-14-87, 3-17-09 (technical changes only), Formerly 6C1-3.011, Amended 3-17-11 (technical changes only); Amended 4- 22-22.
• Mailing Lists and Labels
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.017 Mailing Lists and Labels. The names and addresses of faculty, staff and students are available in the form of mailing labels and/or lists. Labels and lists will be prepared in response to written requests which must state the purpose for which such labels/lists will be used. Requests from […]
• Procurement
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.020 Procurement. (1) Statement of Intent. It is the intent of the University to acquire quality goods and services within reasonable or required time frames, while promoting fair and open competition in the public procurement process. Responsible purchasing officials shall be protected from improper pressures of external political or […]
• Purchasing, Sponsored Research Exemptions Procedures
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   3.021 Purchasing, Sponsored Research Exemptions Procedures. (1)     Section 1004.22(7), Fla. Stat., allows the University to exempt the purchase of materials, supplies, equipment or services for research purposes from the general purchasing requirements of Regulation 3.020, Florida Administrative Code and the requirements of Chapters 2l5, 2l6 and 283, […]
• Payment to Vendors; Payment Processing Guidelines
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.022 Payment to Vendors; Payment Processing Guidelines. (1)     Documentation authorizing payment to a vendor of an invoice shall be approved for payment by the University Controller after receipt of the invoice and receipt, inspection and approval of the goods or services, except that in the case of a […]
• Lease of Space
  Published on: May 1, 2023
  REGULATIONS OF THEUNIVERSITY OF FLORIDA 3.025 Lease of Space Authority: BOG Regulation 1.001. History–New 1-28-80, Formerly 6C1-3.25, Amended 2-9-87, 5-l8-92, 4-30-95, 5-23-96, 7-27-98, 1-12-00, 07-25-02, 6-3-03, 3-14-08 (BOT approval), Formerly 6C1-3.025, Amended 4-3-15, 4-1-16.
• Surplus University Property
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.030 Surplus University Property. (1)     Purpose. The purpose of this rule is to implement the authority received by the university presidents in accordance with Section 1001.75(18), F.S., with respect to those functions and duties heretofore performed by the Department of Management Services in accordance with Chapter 287, F.S. […]
• Direct Support Organizations; Health Services Support Organizations
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.300 Direct Support Organizations; Health Services Support Organizations. (1) The Board of Trustees (“BOT”) may establish direct support organizations (“DSO”) and health services support organizations (together with DSOs, “support organizations”) and certify them to use University property, facilities, and personal services. Such support organizations shall be organized and […]
• Major Gifts Challenge Grant Program or Matching Gifts
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.400 Major Gifts Challenge Grant Program or Matching Gifts. (1) The University Major Gifts Challenge Grant Program, established by the State Treasury and administered by the Chancellor of the Florida Board of Regents, provided the University of Florida matching funds for challenge grants to enhance specific programs and […]
• Processes for Complaints of Fraud, Waste, Abuse, or Financial Mismanagement; Fraud Prevention and Detection
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.500 Processes for Complaints of Fraud, Waste, Abuse, or Financial Mismanagement; Fraud Prevention and Detection. (1)     The University of Florida is committed to maintaining an organizational culture of adhering to the highest ethical and business practices, including responsible use and management of University resources. The University establishes […]
• Possession and Use of Firearms
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 2.001 Possession and Use of Firearms. (1)     The possession of firearms on the University campus or any land or property occupied by the University of Florida is prohibited. (2)     Definitions (a)     The University “campus” is defined for purposes of this regulation to include those lands located […]
• Campus Demonstrations
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.002 Campus Demonstrations. (1) Faculty, students, and all other personnel who intentionally act to impair, interfere with, or obstruct the orderly conduct, processes, and functions of the University shall be subject to appropriate disciplinary action by the University authorities. (2) Demonstrations may be held anywhere on the campus, […]
• Distribution of Printed Material
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.003 Distribution of Printed Material.[1] (1)     The University encourages protected discourse in designated public fora on its campus and the environmental sustainability of its campus, and requires thoughtful allocation of limited educational resources, all of which are critical to the University’s educational mission. The purpose of this […]
• Use of University Space
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.004 Use of University Space. (1) The University of Florida is committed to promoting the free exchange of ideas on its campus while ensuring the safety of its students, faculty, staff and guests. The University’s buildings, grounds and facilities (its “Space) are valuable resources and should be used […]
• Camping, Fishing & Hunting on Campus Prohibited
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.016 Camping, Fishing and Hunting on Campus Prohibited. (1) Camping, fishing and hunting are prohibited on lands of the University of Florida campus except when such camping, fishing or hunting is in connection with an official activity of the University, such as an activity of an academic or […]
• Skateboards, Roller Skates, Inline Skates or Similar Devices
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.0162 Skateboards, Roller Skates, Inline Skates or Similar Devices. (1) No person shall use a skateboard, roller skates, inline skates or similar devices on the University campus, except as specified in this regulation. (2) University students, faculty and staff may use or operate skateboards, roller skates, inline skates […]
• Use of University Facilities by Academic Professional Organizations
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.0171 Use of University Facilities by Academic Professional Organizations. (1) Academic professional organizations or associations of a national or regional character may be authorized to use University property, facilities, and other personal services of the University under the following guidelines: (a) The organization or association must have activities, […]
• Alcoholic Beverages
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.019 Alcoholic Beverages. (1) The sale, service, consumption and possession of alcoholic beverages on the University campus is prohibited unless authorized and approved by the President or designee under this Regulation and the guidelines and procedures set forth in the Alcoholic Beverages Policy, which can be found at […]
• Animals Prohibited in Buildings
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.021 Animals Prohibited in Buildings. Animals are prohibited in any and all buildings on campus with the following exceptions: (1) a Service Animal, limited to a dog or miniature horse and excludes emotional support animals, as defined in the Americans with Disabilities Act and Section 413.08, Florida Statutes, […]
• No Smoking and Tobacco Use
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.022 No Smoking and Tobacco Use. (1) For the purpose of this regulation, the following definitions shall apply: (a)     “University campus” or “campus” shall include those lands located in Alachua County, Florida, occupied or controlled by the University of Florida; those lands located in the City of […]
• General Description and Address of Agency
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.0001 General Description and Address of Agency. (1)     The University of Florida is a land-grant, sea-grant, and space-grant research institution awarding bachelor’s degrees, master’s degrees, specialist’s degrees, degrees on the doctorate level, and professional degrees. Its mission is to offer broad-based, inclusive public education, leading edge research, and […]
• Non-Discrimination/Harassment/Invasion of Privacy Policies
  Published on: May 1, 2023
  REGULATIONS OF THEUNIVERSITY OF FLORIDA 1.006 Non-Discrimination/Harassment/Invasion of Privacy Policies. (1) The University shall actively promote equal opportunity policies and practices conforming to laws against discrimination. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or […]
• Institutional Clery Act
  Published on: December 13, 2022
  [1] 20 U.S.C. § 1232g; 34 C.F.R. Part 99–[2] 20 U.S.C. § 1092(f)(8) and 34 C.F.R. § 668.46(b)(11)[3] 20 U.S.C. § 1092(f)[4] 20 U.S.C. § 1000, et seq.[5] 42 U.S.C. § 13925(a)
• Alcoholic Beverage
  Published on: March 10, 2022
  1.    Purpose This policy augments University Regulation 2.019, Alcoholic Beverages, by establishing additional rules and requirements for venues and Events on University Property (as that term is defined in this policy) involving the sale, service, consumption, or possession of alcoholic beverages as set forth by the President’s designee, the Vice President for Business Affairs.  2.   […]