Faculty Audience

• Authentication Management Policy
  Published on: April 17, 2024
  Information System: An individual or collection of computing and networking equipment and software used to perform a discrete business function. Examples include the eLearning System, ISIS, the EPIC electronic medical records system, a lab system and associated PC or the set of desktop computers used to perform general duties in a department. 4. Policy Statement
• Advertising on University Webspace
  Published on: April 17, 2024
  Advertising consists of techniques and practices used to bring products, services, opinions, or causes to public notice for the purpose of persuading the public to respond in a certain way toward what is advertised. Advertising differs from the recognition of university supporters in that it may contain promotional or other information about a person or […]
• Acceptable Use Policy
  Published on: April 17, 2024
  General Rules The university provides IT resources so that faculty, staff, students, and other members of the university community can pursue the missions of the university. In doing so, the university must protect the integrity, security, or functionality of university or other IT resources. These protective efforts start by complying with all university policies, laws, […]
• Account Management Policy
  Published on: April 17, 2024
  Information System: An individual or collection of computing and networking equipment and software used to perform a discrete business function. Examples include the eLearning System, ISIS, the EPIC electronic medical records system, a lab system and associated PC or the set of desktop computers used to perform general duties in a department. University of Florida Data: Data […]
• Biometric Identification Policy
  Published on: April 17, 2024
  
• Backup and Recovery
  Published on: April 17, 2024
  POLICY STATEMENT The purpose of this policy is to protect University Data from loss or destruction by specifying reliable backups that are based upon the availability needs of each unit and its data. APPLICABILITY This policy applies to all University of Florida Data and the Information Systems used with it. DEFINITIONS Information System: An individual or […]
• Audit and Logging Policy
  Published on: April 17, 2024
  University of Florida Data: Data in any format collected, developed, maintained or managed by or on behalf of the University, or within the scope of University activities. The terms ‘data’ and ‘information’ are used interchangeably in the context of the information security program. 4. Policy Statement
• Control of Electronic Media
  Published on: April 17, 2024
  Restricted Data: Data in any format collected, developed, maintained or managed by or on behalf of the University, or within the scope of University activities, that are subject to specific protections under federal or state law or regulations or under applicable contracts. Examples include, but are not limited to medical records, social security numbers, credit card […]
• Domain Name Policy
  Published on: April 17, 2024
  
• Data Classification Policy
  Published on: April 17, 2024
  
• Copyright Policy
  Published on: April 17, 2024
  Evidence of legal acquisition (purchase, lease, gift) for all software in use or possession must be kept. Unit records should be sufficient to identify and retrieve evidence of legal acquisition for capitalized software rapidly. Records for uncapitalized software should be held in the unit, be readily retrievable, and should include statements of all licenses in […]
• Information Technology Rationalization Policy
  Published on: April 17, 2024
  
• Electronic Information Technology and Communication Accessibility Policy
  Published on: April 17, 2024
  
• Electronic Mail
  Published on: April 17, 2024
  
• Incident Response Policy
  Published on: April 17, 2024
  Click here to view the Incident Response Procedures.
• Internet Protocol Address Assignment Policy
  Published on: April 17, 2024
  
• Mobile Computing and Storage Devices Policy
  Published on: April 17, 2024
  Mobile Storage Devices: Media that can be easily carried by a single person and provide persistent storage.  New products with these characteristics appear frequently.  Current examples include, but are not limited to, the following types of products: Restricted Data: Data in any format collected, developed, maintained or managed by or on behalf of the University, or within […]
• Management for Terminated & Transferred Employees Policy
  Published on: April 17, 2024
  A Security Role Verification Report is sent to the DSA of departments to which an employee transfers from within the university. The DSA is responsible for reviewing and updating enterprise security roles for transferred employees. Enterprise security roles that are no longer needed for the new position should be removed within three business days of […]
• Monitoring of IT Resources Policy
  Published on: April 17, 2024
  
• Physical Security of Information Technology
  Published on: April 17, 2024
  
• Recognizing Corporate Supporters on the Web
  Published on: April 17, 2024
  
• Risk Management Policy
  Published on: April 17, 2024
  
• Remote Access Policy
  Published on: April 17, 2024
  
• System Security Policy
  Published on: April 17, 2024
  
• Wireless Network Policy
  Published on: April 17, 2024
  Organizations who are contemplating deploying WLANs must contact UFIT or HealthNet Infrastructure, as applicable, to assist in the configuration and deployment of their local wireless system and to incorporate it into the campus wide system. Per the University of Florida Acceptable Use Policy, individuals shall not implement their own network infrastructure. This includes, but is […]
• E-Commerce Policy
  Published on: April 17, 2024
  All credit card usage at the University of Florida must be approved by Treasury Management (TM). New credit card merchant applications must be signed by a Manager, Dean or Department Head and approved by Treasury Management. Departments must have acceptable infrastructure and resources in place, such as: 2) Credit Card Information Storage It is permitted […]
• Spam Policy
  Published on: April 17, 2024
  
• Identity Management Policies
  Published on: April 17, 2024
  
• Offboarding University Employees
  Published on: March 1, 2024
  1. Purpose  Offboarding is the process of separating an employee from the University, whether it is a resignation, retirement, or any another reason.  When an employee’s employment is terminated, either voluntary or involuntary, their manager or department administrator must initiate a series of actions to ensure all aspects of offboarding are properly managed.  This Policy […]
• Post-Retirement Volunteer Services
  Published on: October 20, 2023
  
• Environmental Health and Safety
  Published on: August 3, 2023
  
• Examinations and Assessments
  Published on: July 28, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.050   Examinations and Assessments. All examination and assessment instruments, including developmental materials and workpapers directly related thereto, (“Assessment instruments”), prepared, prescribed, or administered by the University are governed by this regulation.  The University shall develop, implement, and maintain appropriate system and safeguards that are designed to accomplish the following: […]
• Construction; Procedures to Contract for Construction Service.
  Published on: July 21, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.076 Construction; Procedures to Contract for Construction Service. (1) The University may employ, without limitation, the following procedures when contracting for construction services: (a) Competitive bids; (b) Best Value bids; (c) Design-build; (d) Construction management; (e) Program management; and (f) Day-labor contracts not exceeding $200,000. (2) For purposes hereof, […]
• Youth Compliance & Child Abuse Reporting
  Published on: July 13, 2023
  I. Purpose The University of Florida (University) is committed to providing a safe environment for Minors on its campus or participating in its programs. This policy establishes standards for programs, events, and activities with Minors. Additionally, this policy sets forth mandatory child abuse, neglect, and abandonment reporting requirements that promote the safety and well-being of […]
• Policy on Policies
  Published on: June 9, 2023
  I. Purpose University Policies are designed to enhance the University of Florida’s mission, promote operational efficiencies and effectiveness, reduce institutional risk, help ensure compliance with applicable laws and regulations, and promote ethical standards, integrity, and accountability. University Policies set expectations for individual and organizational behavior and apply to the entire institution. This policy outlines the […]
• P.K. Yonge Developmental Research School: Pupil Placement, Promotion and Graduation
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.0561 P.K. Yonge Developmental Research School: Pupil Placement, Promotion and Graduation. Each pupil at the University of Florida P.K. Yonge Developmental Research School shall be placed, promoted and graduated in accordance with the guidelines contained in the “Pupil Progression Plan, P.K. Yonge Developmental Research School”. A copy of […]
• P.K. Yonge Developmental Research School: Student Conduct
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.0562 P.K. Yonge Developmental Research School: Student Conduct. Student conduct shall be regulated in accordance with the rules set forth in the “P.K. Yonge Developmental Research School Student Code of Conduct and Discipline Plan”, as in effect at any particular time, which may be obtained from the P. […]
• P.K. Yonge Developmental Research School: Admission Policy
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.0565 P.K. Yonge Developmental Research School: Admission Policy. Policies and procedures for applications, admissions, registration and leave of absence shall comply with provisions set forth in the document entitled “P.K. Yonge Developmental Research School Admission Policy & Procedures”. A copy of this document, as in effect at any […]
• Classroom Attendance of Student Athletes
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.058 Classroom Attendance of Student Athletes. (1)     Student-athletes who are members of the University’s intercollegiate athletics teams shall comply with the Class Attendance Policy for Student Athletes (May 2001) which is available at the Athletic Association’s Office of Student Life and is incorporated herein by reference. (2)  […]
• Educational, Research and Service Sites
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.061 Educational, Research and Service Sites. (1)     Approval of the Board of Trustees and President, or his or her designee, is required before the establishment, reclassification, relocation, and closure of certain educational, research and service programs on sites apart from the main campus that are owned or […]
• Academic Program Termination and Temporary Suspension of New Enrollments
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.100 Academic Program Termination and Temporary Suspension of New Enrollments. (1)     Academic Program Termination. (a)     To ensure the efficient use of state programs and maintain the quality and relevancy of academic programs offered at the University of Florida, programs may be terminated pursuant to Florida Board […]
• Academic Personnel Employment Plan: Academic Appointments, Types of Appointments, Appointment Status Modifier, and Academic-Administrative Classification Titles
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.003 Academic Personnel Employment Plan: Academic Appointments, Types of Appointments, Appointment Status Modifiers, Academic-Administrative Classification Titles, and Faculty Award Titles. (1) Academic Personnel (AP) Employment Plan. (a) The University of Florida maintains a uniform employment plan for Academic Personnel of the University. As used herein “Academic Personnel” comprises […]
• Faculty and Appointments: Screening and Selection, Notice of Initial Appointments, Renewal of Appointments, and Delegation of Authority
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.004 Faculty and Appointments: Screening and Selection, Notice of Initial Appointments, Renewal of Appointments, and Delegation of Authority. (1)     Screening and Selection. Screening and selection of applicants for faculty appointments shall be conducted in accordance with the provisions of the University’s rules. The recruitment and selection of highly-qualified […]
• College of Medicine; Clinical Faculty Teaching Appointments; Restrictive Covenants
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.004l College of Medicine; Clinical Faculty Teaching Appointments; Restrictive Covenants. (1) The University recognizes that a faculty physician appointment to the faculty of the College of Medicine involves both academic and clinical responsibilities, and that these responsibilities are interlinked and performed at affiliated hospitals and/or clinics. Furthermore, the University […]
• Faculty Evaluation
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA  
• Non-Renewal of Non-Tenured or Non-Permanent Status Faculty Appointments; Notice of Ending Employment of Non-Tenured and Non-Permanent Status Faculty
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.013 Non-Renewal of Non-Tenured and Non-Permanent Status Faculty Appointments: Notice of Ending of Employment of Non-Tenured and Non-Permanent Status Faculty. (1)     Procedures for ending the employment of Non-Tenured or Non-Permanent Status Faculty. (a)     Appointment periods are stated for the purpose of encumbering funds, thus non- tenured and […]
• Academic Freedom and Responsibility
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.018 Academic Freedom and Responsibility. (1) Academic Freedom and Responsibility. (a) The University believes that academic freedom and responsibility are essential to the full development of a true university and apply to teaching, research, and creativity. In the development of knowledge, research endeavors, and creative activities, the faculty […]
• Tenure and Promotion: Definition, Eligibility, Granting of Tenure, Criteria, Procedures and Methods of Processing, Confidential Nature of Materials and Discussions, Reports and Appeals, Permanent Status and Sustained Performance Evaluations
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.019 Tenure and Promotion: Definition, Eligibility, Granting of Tenure, Criteria, Procedures and Methods of Processing, Confidential Nature of Materials and Discussions, Reports and Appeals, Permanent Status and Sustained Performance Evaluations. (1)     Two of the most important types of decisions made in the University are those having to do […]
• Permanent Status for County Extension Faculty and P.K. Yonge Developmental Research School Faculty
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.025 Permanent Status for County Extension Faculty and P.K. Yonge Developmental Research School Faculty. (1)     General Information. (a)     Permanent status is similar to tenure in that it provides assurance of a continual appointment subject to the conditions set forth in this regulation. It is granted by […]
• Personnel Exchange Program
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.032 Personnel Exchange Program. (1)     The University is authorized to establish and maintain a program by which full-time faculty, and exempt Technical, Executive, Administrative and Managerial Support (TEAMS) full-time employees may be exchanged on a one-for-one basis with persons employed in like capacities by units of government, […]
• Complaints Against Faculty Members
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.036 Complaints Against Faculty Members. (1)     Complaints against a faculty member should normally be in writing and signed by the complainant in order for the University to proceed with an official inquiry into the complaint. However, complaints may also be verbal or anonymous. (2)     Complaints involving […]
• Methods for Review and Resolution of Faculty Grievances
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.041 Methods for Review and Resolution of Faculty Grievances. (1)     As used in this regulation, the terms listed below shall have the following meanings: (a)     The term “grievance” shall mean a dispute or complaint concerning tenure, promotion, non-renewal and termination of employment contracts, salary, work assignments, […]
• University Grievance Procedure for Faculty and Post-Doctoral Associates; Definitions, General Information and Procedures
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA         7.042 University Grievance Procedure for Faculty and Postdoctoral Associates:  Definitions, General Information, and Procedures. (1)      Definitions.  (a)      The term “grievance” as used in this regulation shall mean a dispute or complaint alleging a violation of the regulations of the University or the Board of Governors concerning tenure, promotion, non-renewal […]
• Procedures of the University Senate Committee on Academic Freedom, Tenure, Professional Relations and Standards Committee
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.0441 Procedures of the Faculty Senate Committee on Academic Freedom, Tenure, Professional Relations and Standards Committee. (1)     This rule describes informal and formal procedures to resolve charges and complaints brought by faculty members not in the collective bargaining unit or by the University involving University practices bearing […]
• Suspension Termination, and Other Disciplinary Action for Faculty: Definition of Just Cause, Termination, Suspension, and Other Disciplinary Action, Suspension Pending Investigation, Notification and Records of Disciplinary Action
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.048 Suspension, Termination, and Other Disciplinary Action for Faculty: Definition of Just Cause, Termination, Suspension, and Other Disciplinary Action, Suspension pending Investigation, Notification and Records of Disciplinary Action. (1)    Just cause for termination, suspension, and/or other disciplinary action imposed on a faculty member shall be defined as […]
• Textbook and Instructional Materials Affordability and Transparency
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.049 Textbook and Instructional Materials Affordability and Transparency. (1)     Pursuant to Florida Board of Governors (BOG) Regulation 8.003 and section 1004.085, Florida Statutes, the University of Florida establishes the following textbook and instructional materials affordability procedures to minimize the cost of required or recommended textbooks and instructional […]
• The University Record
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.051 The University Record. (1)     The University publishes the University Record Series, as in effect at any particular time, consisting of the Undergraduate Catalog available through the Office of the University Registrar website at https://catalog.ufl.edu/UGRD/; the Graduate School Catalog available through the Office of the University Registrar website […]
• Florida Museum of Natural History: Use and Loans
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.053 Florida Museum of Natural History: Use and Loans. (1)     The Florida Museum of Natural History’s hours of operation will be promulgated by the Director or his/her designee and appropriately posted. (a)     Guided tours of the Florida Museum of Natural History must be arranged in advance. […]
• Florida Museum of Natural History: Program of Vertebrate Paleontology
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.0541 Florida Museum of Natural History: Program of Vertebrate Paleontology. (1)     The Program of Vertebrate Paleontology, a part of the Florida Museum of Natural History, has been established by the Florida Legislature. To this end, the Director of the Florida Museum of Natural History shall appoint a […]
• Last Week of Class Examination and Assignment Policy
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.055 Last Week of Class Examination and Assignment Policy. (1)     Policy – In the fall and spring semesters, faculty members or instructors shall not schedule final or comprehensive examinations or assign projects or term papers during the period comprising the last three days of classes and the […]
• P.K. Yonge Developmental Research School: Activity Fee
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.056 P.K. Yonge Developmental Research School: Activity Fee. (1)     Students at P.K. Yonge are required to pay a $300.00 Activity Fee annually that must be paid in full by April 29th for the next academic year. One hundred fifty ($150) dollars of the $300 is non-refundable. Any […]
• Religious Observances
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.052 Religious Observances. (1)     The University of Florida will reasonably accommodate the religious observances, practices, and beliefs of individual students in regard to admissions, class attendance, and the scheduling of examinations and work assignments. If a student desires to observe a religious holy day of their faith, the […]
• College of Medicine; Duty to Maintain Active and Unrestricted Clinical Privileges
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   5.0763 College of Medicine; Duty to Maintain Active and Unrestricted Clinical Privileges. (1) Any College of Medicine employee assigned or otherwise required to practice or deliver clinical services at any health care facility is responsible for obtaining, establishing and maintaining active and unrestricted clinical privileges at that health […]
• College of Medicine Policy on Pharmaceutical, Medical Device, and Biotechnology Industry Conflicts of Interest
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   5.0764 College of Medicine Policy on Pharmaceutical, Medical Device, and Biotechnology Industry Conflicts of Interest (1) Definitions. The following definitions apply to this regulation: (a) “COM” means the University of Florida College of Medicine in Gainesville (the “COM-GNV”) and the University of Florida College of Medicine in Jacksonville […]
• Mission
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   6.001 Mission. The mission of the University of Florida’s Institute of Food and Agricultural Sciences (UF/IFAS) is to develop knowledge in agriculture and natural resources and to make that knowledge accessible to sustain and enhance the quality of human life. The mission is carried out statewide through the […]
• Qualifications and Appointment of County Extension Faculty
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   6.007 Qualifications and Appointment of County Extension Faculty. (1) New appointees to any County Extension Director position must have a minimum of a Master’s degree from an accredited college or university. Degree major required varies with position and is determined by the Dean for Extension in cooperation with […]
• Faculty Evaluation
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   6.008 Faculty Evaluation. (1) Each faculty member shall be evaluated annually. Unit administrators and District Extension Directors will complete the evaluation process including the prescribed evaluation forms by March 31 for all faculty. The Senior Vice President for Agriculture and Natural Resources and/or each functional dean shall issue […]
• Extension Faculty Program Criteria; Tenure and Promotion of Faculty in a Research or Research and Education Center; IFAS Committee on Tenure, Promotion and Permanent Status
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   6.009 Extension Faculty Promotion Criteria; Tenure and Promotion of Faculty in a Research or Research and Education Center; IFAS Committee on Tenure, Promotion and Permanent Status. (1) Criteria for promotion of County Extension Faculty — The following criteria, in addition to the criteria set forth in University of […]
• Leave
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 6.011 Leave. County Extension faculty members of the Florida Cooperative Extension Service accrue and use sick and vacation leave in adherence to the leave policy prescribed by the University of Florida, unless otherwise established in a Memorandum of Understanding signed by authorized representatives of both the University and the […]
• Insurance Coverage for Federal Appointees
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   6.0111 Insurance Coverage for Federal Appointees. (1) Cooperative Extension employees, which include state and county extension faculty, having both state and federal appointments and participating in the Federal Civil Service Retirement System are eligible for both state and federal insurance coverage. (2) Effective January 1, 1991, any Cooperative […]
• Florida 4-H Youth Development Programs and Participation
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   6.013 Florida 4-H Youth Development Programs and Participation. (1) The youth development component of the Cooperative Extension Service is the 4-H program. The Dean for Extension authorizes the use of the “4-H Club” name and emblem in Florida in accordance with Federal law. (2) The purpose of 4-H […]
• Vaccination of Personnel
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   6.014 Vaccination of Personnel. Upon the joint decision of the Department Chairman, Department of Veterinary Science, and the University of Florida Health Services officials, the faculty, staff, and/or students of the Department may be required to be vaccinated for various diseases of animals transmissible to man.   Specific […]
• Visitation to or Use of Certain Facilities
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 6.016 Visitation to or Use of Certain Facilities. (1) Visitation to the Research and Education Centers or other IFAS managed properties in Florida: (a) Members of the public wishing to tour the Research and Education facilities may do so provided they obtain permission in advance from a faculty member […]
• Publications
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   6.017 Publications. As a part of its mission, the Institute of Food and Agricultural Sciences (IFAS) may produce, procure, and distribute educational publications and materials to its county Extension offices and research centers for dissemination to the general public. Many online IFAS publications are generally provided free of […]
• Guidelines for Implementation of the Plan as Related to 4-H Clubs and Florida Association for Family and Community Education Clubs
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   6.021 Guidelines for Implementation of the Plan as Related to 4-H Clubs and Florida Association for Home and Community Education Clubs. (1) Each County Extension faculty member responsible for the organization and operation of 4-H clubs and/or home and community education clubs shall comply with these guidelines for […]
• Office of Academic Affairs Requirements
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   7.0012 Office of Academic Affairs Requirements. (1)     As part of its educational mission, the Office of Academic Affairs promulgates academic requirements to align university activities with federal, state, and university policies and requirements. (2)     Such Office of Academic Affairs requirements apply to faculty, staff and administrators […]
• Construction; Bid Protests (Contractor Only)
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.073 Construction; Bid Protests (Contractor Only). (1)     A contractor filing a protest pursuant to Section 120.57(3)(b), Florida Statutes, shall post a bond in an amount equal to: (a)    Twenty-five thousand dollars ($25,000.00) or two percent (2%) of the lowest accepted bid, whichever is greater, for projects valued […]
• Construction; Evaluations of Professional Service Providers (including Architects and Engineers), Design/Builders, Construction Managers and Contractors; Disqualification Procedure
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   3.074 Construction; Evaluations of Professional Service Providers (including Architects and Engineers), Design/Builders, Construction Managers and Contractors; Disqualification Procedure. (1)     For purposes of this regulation, major project means a project the construction cost of which is in excess of Two Million and No/100 Dollars $2,000,000.00, and minor project […]
• Construction; Procedures for Payment under Unbonded Construction Projects
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.075 Construction; Procedures for Payment under Unbonded Construction Projects. (1)     On all construction projects where a performance and payment bond is not required to be provided, the following procedures shall be followed to ensure that laborers, materialmen and subcontractors performing work on University projects receive the payments due […]
• Student Government Constitution
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.002 Student Government Constitution. (1)      Student Government shall be the representative of all students and is encouraged to function on campus with the recognition that ultimate authority for university affairs rests with the Board of Trustees and the Administration of the University. (2)     Every student of […]
• Reitz Union
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.005 Reitz Union. The J. Wayne Reitz Union is an auxiliary operation constituting the “community center” of the University of Florida. The Union is run for all members of the University family: students, faculty, staff, alumni and guests. (1)     The policy making body for the Reitz Union is […]
• Commercial Activity; Selling of Merchandise, Activities Involving Off-Campus Vendors
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.006 Commercial Activity; Selling of Merchandise, Activities Involving Off-Campus Vendors. (1)     The regulation of commercial activity on the campus is necessary in order to preserve the educational mission of the University, to prevent unnecessary distraction during classes and study periods, to provide for the safety of University students, […]
• Student Employment
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERISITY OF FLORIDA 4.027 Student Employment. (1)     Students desiring to work for the University of Florida must complete a general information data sheet and obtain a work permit. (2)     All job openings are publicly displayed and all applicants are considered. (3)     The Student Employment Office administers employment and payroll […]
• Guest Admissions
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.039 Guest Admissions. Guest admissions to any University activity may be permitted by the President or his/her designee when deemed appropriate and in the best interest of the University. Such admission may be by invitation or complimentary ticket. Authority: BOG Regulation 1.001. History: 3-26-80, Formerly 6C1-3.39; Formerly 6C1-3.039; Amended […]
• Employee Recognition Program
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.040 Employee Recognition Program. (1)     The University shall establish and maintain an employee recognition program for Academic Personnel; Technical, Executive, Administrative, and Managerial Support (TEAMS); and University Support Personnel System (USPS) employees. (2)     The program shall consist of two components: superior accomplishments and satisfactory service. (a)    […]
• Write-Off of Uncollectible Accounts; Settlement of Delinquent Accounts
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.042 Write-off of Uncollectible Accounts; Settlement of Delinquent Accounts. (1)     The University shall use due diligence and exert every effort in the collection of all accounts. (2)    The President or his/her designee may write-off or settle any uncollectible accounts owed the University. All or a portion of […]
• Employee Debt Collection
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   3.0421 Employee Debt Collection. (1) Purpose. The University is authorized to collect all delinquent accounts owed to it and overpayments made by it. The purpose of this regulation is to provide procedures for collection of delinquent accounts and overpayments owed to the University by its current or former […]
• Direct Deposit Program
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   3.0422 Direct Deposit Program. (1) The following describes the direct deposit requirement for all University of Florida employees. Direct deposit is the electronic transfer of net salary and travel expense reimbursements into University of Florida employees’ personal checking or savings accounts at United States financial institution. (2) All […]
• University Support Personnel System (USPS) Predetermination and Arbitration Appeal Procedures for Employees with Permanent Status
  Published on: May 1, 2023
  3.045 University Support Personnel System (USPS) Predetermination and Arbitration Appeal Procedures for Employees with Permanent Status. (1)     Predetermination procedures for USPS employees with permanent status. (a)     Written Notice – Prior to the dismissal, suspension, or disciplinary reduction in pay of a permanent employee, the University shall give the employee written notice as follows: […]
• Discipline, Suspension and Dismissal for Cause of Technical, Executive, Administrative, and Managerial Support (TEAMS) Staff
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   3.046 Discipline, Suspension and Dismissal for Cause of Technical, Executive, Administrative, and Managerial Support (TEAMS) Staff. (1) Definitions. (a) “Just cause” shall be defined as: 1. Incompetence; or 2. Misconduct, whether on or off the job; or 3. Unsatisfactory attendance. (b) The term “advisor” shall mean a representative […]
• University Support Personnel System; Disciplinary Procedures
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.047 University Support Personnel System; Disciplinary Procedures. (1)     The University of Florida shall administer standards for performance and conduct to ensure timely and equitable disposition of disciplinary problems. Discipline ranging from oral reprimands to dismissal can be imposed for just cause as defined in Regulation 3.046(1). (2)    […]
• University Grievance Procedures for Technical, Executive, Administrative, and Managerial Support Staff: General Information, Resort to Other Procedures, Time Limits, Procedures, and Arbitration Appeal
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.051 University Grievance Procedures for Technical, Executive, Administrative, and Managerial Support Staff: General Information, Resort to Other Procedures, Time Limits, Procedures, and Arbitration Appeal. (1) General Information. (a) The purpose of this regulation is to promote a prompt and efficient procedure for the investigation and resolution of grievances filed […]
• Appointment, Technical, Executive, Administrative, and Managerial Support and University Support Personnel System Staff
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.054 Appointment; Technical, Executive, Administrative, and Managerial Support and University Support Personnel System Staff. (1) Technical, Executive, Administrative, and Managerial Support (TEAMS) and University Support Personnel System (USPS) Appointment Modifiers. (a) The University shall use the following appointment modifiers to define the conditions of TEAMS and USPS employee appointments. […]
• Resignation and Non-Reappointment of Technical, Executive, Administrative, and Managerial Support Staff
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.056 Resignation and Non-Reappointment of Technical, Executive, Administrative, and Managerial Support Staff. (1)     Except for an emergency situation, a member of Technical, Executive, Administrative, and Managerial Support (TEAMS) staff in an exempt position shall be required to give at least one (1) month’s notice of resignation, and a […]
• Workers’ Compensation, Unemployment Compensation and Drug Testing
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.057 Workers’ Compensation, Unemployment Compensation and Drug Testing. (1)     Human Resource Services is responsible for the administration of the Workers’ Compensation Program. (a)    An employee shall report as soon as practicable an on-the-job injury to the Workers’ Compensation Office, Human Resource Services and also to the employee’s […]
• University Complaint Procedure for University Support Personnel System Employees
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.058 University Complaint Procedure for University Support Personnel System Employees. (1)     General Information. (a)     The purpose of this regulation is to establish a prompt and efficient procedure for addressing employee complaints by University Support Personnel System (USPS) employees. (b)     The primary objective of the complaint procedure […]
• Pay Upon Appointment and Probationary Status After Promotion; University Support Personnel System Employees
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.059 Pay Upon Appointment and Probationary Status After Promotion; University Support Personnel System Employees. (1)     Current University employees who have attained permanent status in any class may apply for a promotion, demotion, or reassignment by submitting a current employee Promotion/Reassignment/Demotion Application, Form DHR- PRD-02 Revised 2/04, incorporated herein […]
• Personnel Policy for Technical, Executive, Administrative, and Managerial Support Staff; Recruitment and Selection
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.061 Personnel Policy for Technical, Executive, Administrative, and Managerial Support Staff; Recruitment and Selection. (1)     General Information. (a)   Human Resource Services is responsible for recruitment, examination, screening and selection for referral of all applicants for positions in Technical, Executive, Administrative, and Managerial Support (TEAMS). Human Resource Services is […]
• General Personnel Policy for University Support Personnel System Employees
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.062 General Personnel Policy for Technical, Executive, Administrative, and Managerial Support and University Support Personnel System Employees. (1)     General Information. (a)     University of Florida rules delineate the employment relationship between Technical, Administrative, and Managerial Support (TEAMS) and University Support Personnel System (USPS) staff members and the University […]
• Construction; Acquisition of Professional and Design/Build Services
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   3.070 Construction; Acquisition of Professional and Design/Build Services. (1)    Professional Services. (a)     Professional Qualifications Statement. The University uses a standard professional qualifications statement, Professional Qualifications Supplement Form PQS-AE 001, Revised June 26, 2002, incorporated herein by reference, when acquiring professional services, including professional services procured under […]
• Construction; Acquisition of Construction Management Services
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.071 Construction; Acquisition of Construction Management Services. (1)     Professional Qualifications Statement. The University uses a standard qualifications statement, Construction Manager Qualifications Supplement Form QS-CM 001, Revised June 26, 2002, incorporated herein by reference, when acquiring construction management services, including construction management services procured under continuing contracts, which must […]
• Construction; Construction Contract Bidding and Award (Contractor)
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.072 Construction; Construction Contract Bidding and Award (Contractor). (1)    In order to be eligible to submit a bid proposal, a firm must, at the time of the University’s receipt of bids: (a)    Hold the required applicable state contractor license in good standing when the project falls within […]
• Bill Paying, Returned Check and Electronic Transfer Items Service Charges
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   3.0022 Bill Paying, Returned Check and Electronic Transfer Items Service Charges. (1) The University Cashier at S-113 Criser Hall does not accept cash payments. The University reserves the right to require all delinquent accounts to be paid only by cashier’s check or money order. (2) The University reserves […]
• Campus Mail Service
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.003 Campus Mail Service. (1)     The Campus Mail Service posts and delivers United States mail. United States mail will be delivered to University groups and organizations, University persons, and University related groups and organizations on campus through the Campus Mail Service or by the Postal Service in accordance […]
• University Police Department
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.005 University Police Department. (1)     The University of Florida Police Department shall protect the University’s population, buildings, grounds and equipment, preserve the peace, provide general police services to the university community and enforce the laws of the State of Florida, the ordinances of the City of Gainesville and […]
• Parking
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   Student Permit – Annual $160.00 Student Permit – Semester $80.00 Student Permit – Monthly $35.00 Student Permit – Weekly $15.00 Employee (Gold Permit) – Annual $1,512.00 Employee (Gold Permit) – Semester $504.00 Employee (Silver Permit) – Annual $1,350.00 Employee (Silver Permit) – Semester $450.00 Shands Employee (Gold Permit) […]
• Traffic
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.011 Traffic. Authority: Florida Statutes Sections 1006.66, 1009.24 and Chapter 316; BOG Regulation 1.001. History–New 9-29-75, Formerly 6C1-3.11, Amended 5-14-87, 3-17-09 (technical changes only), Formerly 6C1-3.011, Amended 3-17-11 (technical changes only); Amended 4- 22-22.
• Mailing Lists and Labels
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.017 Mailing Lists and Labels. The names and addresses of faculty, staff and students are available in the form of mailing labels and/or lists. Labels and lists will be prepared in response to written requests which must state the purpose for which such labels/lists will be used. Requests from […]
• Procurement
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.020 Procurement. (1) Statement of Intent. It is the intent of the University to acquire quality goods and services within reasonable or required time frames, while promoting fair and open competition in the public procurement process. Responsible purchasing officials shall be protected from improper pressures of external political or […]
• Purchasing, Sponsored Research Exemptions Procedures
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   3.021 Purchasing, Sponsored Research Exemptions Procedures. (1)     Section 1004.22(7), Fla. Stat., allows the University to exempt the purchase of materials, supplies, equipment or services for research purposes from the general purchasing requirements of Regulation 3.020, Florida Administrative Code and the requirements of Chapters 2l5, 2l6 and 283, […]
• Payment to Vendors; Payment Processing Guidelines
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.022 Payment to Vendors; Payment Processing Guidelines. (1)     Documentation authorizing payment to a vendor of an invoice shall be approved for payment by the University Controller after receipt of the invoice and receipt, inspection and approval of the goods or services, except that in the case of a […]
• Lease of Space
  Published on: May 1, 2023
  REGULATIONS OF THEUNIVERSITY OF FLORIDA 3.025 Lease of Space Authority: BOG Regulation 1.001. History–New 1-28-80, Formerly 6C1-3.25, Amended 2-9-87, 5-l8-92, 4-30-95, 5-23-96, 7-27-98, 1-12-00, 07-25-02, 6-3-03, 3-14-08 (BOT approval), Formerly 6C1-3.025, Amended 4-3-15, 4-1-16.
• Surplus University Property
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.030 Surplus University Property. (1)     Purpose. The purpose of this rule is to implement the authority received by the university presidents in accordance with Section 1001.75(18), F.S., with respect to those functions and duties heretofore performed by the Department of Management Services in accordance with Chapter 287, F.S. […]
• St. Augustine Historic Properties
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.023 St. Augustine Historic Properties. (1) As used in this section, “UF St. Augustine historic district properties” means those parcels of real property within the City of St. Augustine, St. Johns County, Florida, that are subject to Lease Agreement #2734 between the State of Florida Board Trustees of […]
• General Personnel Policy
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.100 General Personnel Policy. (1) Regulations prescribing personnel policy for University of Florida employees will be found in the University of Florida Regulations. These employees include Academic Personnel (AP) staff; Technical, Executive, Administrative, and Managerial Support (TEAMS) staff; University Support Personnel System (USPS) staff; Law Enforcement Officer (LEO) […]
• Compensation
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.101 Compensation. (1) Pay actions shall be administered consistent with the following provisions. (2) The University shall establish and maintain pay ranges for class specifications. (3) Base rate of pay is the pay provided employees not including any additions as defined below. Regular rate of pay is an employee’s […]
• Benefits, Retirement Programs, Employment Services and Holidays
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.200 Benefits, Retirement Programs, Employment Services and Holidays. (1)     Benefits. Benefits made available to faculty; Technical, Executive, Administrative, and Managerial Support (TEAMS) and University Support Personnel System (USPS) employees include paid and unpaid leave as described in University of Florida Regulation 1.201, holidays, state- and University-sponsored insurance […]
• Leaves
  Published on: May 1, 2023
  REGULATIONS OF THEUNIVERSITY OF FLORIDA 1.201 Leaves. (1) The following describes the leaves provided to University of Florida employees.Also refer to the University of Florida Regulation 5.0761 for leave provisions for interns, residents and fellows in the College of Medicine and University of Florida Regulation 6.011 for leave provisions for county extension employees. For the […]
• University Bonus Plans
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.202 University Bonus Plans. (1)      The University of Florida may create Bonus Plans that authorize the award of Bonuses based on employee work performance or for purposes of recruitment and retention. (2)     Definitions. (a)     “Bonus” is defined as a one-time monetary award in addition […]
• Direct Support Organizations; Health Services Support Organizations
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.300 Direct Support Organizations; Health Services Support Organizations. (1) The Board of Trustees (“BOT”) may establish direct support organizations (“DSO”) and health services support organizations (together with DSOs, “support organizations”) and certify them to use University property, facilities, and personal services. Such support organizations shall be organized and […]
• Major Gifts Challenge Grant Program or Matching Gifts
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.400 Major Gifts Challenge Grant Program or Matching Gifts. (1) The University Major Gifts Challenge Grant Program, established by the State Treasury and administered by the Chancellor of the Florida Board of Regents, provided the University of Florida matching funds for challenge grants to enhance specific programs and […]
• Processes for Complaints of Fraud, Waste, Abuse, or Financial Mismanagement; Fraud Prevention and Detection
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.500 Processes for Complaints of Fraud, Waste, Abuse, or Financial Mismanagement; Fraud Prevention and Detection. (1)     The University of Florida is committed to maintaining an organizational culture of adhering to the highest ethical and business practices, including responsible use and management of University resources. The University establishes […]
• Educational Research Centers for Child Development
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.600 Educational Research Centers for Child Development. (1)     The University of Florida’s Educational Research Center for Child Development (ERCCD) shall be an early childhood center established to provide education and care for the children of students, both graduate and undergraduate, followed by children of faculty and staff […]
• Possession and Use of Firearms
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 2.001 Possession and Use of Firearms. (1)     The possession of firearms on the University campus or any land or property occupied by the University of Florida is prohibited. (2)     Definitions (a)     The University “campus” is defined for purposes of this regulation to include those lands located […]
• Campus Demonstrations
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.002 Campus Demonstrations. (1) Faculty, students, and all other personnel who intentionally act to impair, interfere with, or obstruct the orderly conduct, processes, and functions of the University shall be subject to appropriate disciplinary action by the University authorities. (2) Demonstrations may be held anywhere on the campus, […]
• Distribution of Printed Material
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.003 Distribution of Printed Material.[1] (1)     The University encourages protected discourse in designated public fora on its campus and the environmental sustainability of its campus, and requires thoughtful allocation of limited educational resources, all of which are critical to the University’s educational mission. The purpose of this […]
• Use of University Space
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.004 Use of University Space. (1) The University of Florida is committed to promoting the free exchange of ideas on its campus while ensuring the safety of its students, faculty, staff and guests. The University’s buildings, grounds and facilities (its “Space) are valuable resources and should be used […]
• Promotional Trade-Outs, Giveaways, In-Kind Exchanges
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 2.0151 Promotional Trade-Outs, Giveaways, In-Kind Exchanges. All promotional trade-outs, giveaways or in-kind exchanges of goods, services, tickets or merchandise is prohibited unless approved by the Vice President for Business Affairs. Requests for approval must include a detailed plan describing the activity, the purpose, value and the benefit to the […]
• Camping, Fishing & Hunting on Campus Prohibited
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.016 Camping, Fishing and Hunting on Campus Prohibited. (1) Camping, fishing and hunting are prohibited on lands of the University of Florida campus except when such camping, fishing or hunting is in connection with an official activity of the University, such as an activity of an academic or […]
• Skateboards, Roller Skates, Inline Skates or Similar Devices
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.0162 Skateboards, Roller Skates, Inline Skates or Similar Devices. (1) No person shall use a skateboard, roller skates, inline skates or similar devices on the University campus, except as specified in this regulation. (2) University students, faculty and staff may use or operate skateboards, roller skates, inline skates […]
• Use of University Facilities by Academic Professional Organizations
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.0171 Use of University Facilities by Academic Professional Organizations. (1) Academic professional organizations or associations of a national or regional character may be authorized to use University property, facilities, and other personal services of the University under the following guidelines: (a) The organization or association must have activities, […]
• Alcoholic Beverages
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.019 Alcoholic Beverages. (1) The sale, service, consumption and possession of alcoholic beverages on the University campus is prohibited unless authorized and approved by the President or designee under this Regulation and the guidelines and procedures set forth in the Alcoholic Beverages Policy, which can be found at […]
• Animals Prohibited in Buildings
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.021 Animals Prohibited in Buildings. Animals are prohibited in any and all buildings on campus with the following exceptions: (1) a Service Animal, limited to a dog or miniature horse and excludes emotional support animals, as defined in the Americans with Disabilities Act and Section 413.08, Florida Statutes, […]
• No Smoking and Tobacco Use
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   2.022 No Smoking and Tobacco Use. (1) For the purpose of this regulation, the following definitions shall apply: (a)     “University campus” or “campus” shall include those lands located in Alachua County, Florida, occupied or controlled by the University of Florida; those lands located in the City of […]
• General Description and Address of Agency
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.0001 General Description and Address of Agency. (1)     The University of Florida is a land-grant, sea-grant, and space-grant research institution awarding bachelor’s degrees, master’s degrees, specialist’s degrees, degrees on the doctorate level, and professional degrees. Its mission is to offer broad-based, inclusive public education, leading edge research, and […]
• Non-Discrimination/Harassment/Invasion of Privacy Policies
  Published on: May 1, 2023
  REGULATIONS OF THEUNIVERSITY OF FLORIDA 1.006 Non-Discrimination/Harassment/Invasion of Privacy Policies. (1) The University shall actively promote equal opportunity policies and practices conforming to laws against discrimination. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or […]
• Affirmative Action Plan for Equal Employment Opportunity and Administrative Organization for the Affirmative Action Program
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.0061 Affirmative Action Plan for Equal Employment Opportunity, and Administrative Organization for the Affirmative Action Program. (1)     Equal Employment Opportunity Policy. (a)     The University shall provide equal employment opportunities and practices for all qualified persons which conform to laws against discrimination on the basis of race, […]
• Affirmative Action; Complaints and Appeal Procedures for Academic Personnel (AP), Technical, Executive, Administrative and Managerial Support (TEAMS) Staff Members and University Support Personnel System (USPS) Employees
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.0063 Affirmative Action; Complaints and Appeal Procedures for Academic Personnel (AP); Technical, Executive, Administrative and Managerial Support (TEAMS) Staff Members; and University Support Personnel System (USPS) Employees. (1)     The following procedures are available to Academic Personnel (AP); Technical, Executive, Administrative and Managerial Support (TEAMS) staff; and University Support […]
• Prohibited Consensual Relationships
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.0065 Prohibited Consensual Relationships. (1)     It is the policy of the University that faculty adhere to the proper role as teacher, researcher, intellectual mentor and counselor and not engage in conduct that calls into question the integrity of the evaluative or other academic processes related to students. […]
• Code of Penalties
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.007 Code of Penalties. (1)     The following constitutes a uniform code of penalties for violation of University of Florida rules which the President or the President’s designee is authorized to impose on students, Academic Personnel (AP), Technical, Executive, Administrative and Managerial Support (TEAMS), and University Support Personnel […]
• Disruptive Behavior
  Published on: May 1, 2023
  REGULATIONS OF THEUNIVERSITY OF FLORIDA 1.008 Disruptive Behavior. Specific Authority: BOG Regulation 1.001 History: New 3-26-80, Formerly Rule 6C1-7.45, Amended 3-25-85, Formerly 6C1-1.08, Amended 7-27-98, 6-24-99, 2-3-03, 9-5-08, Formerly 6C1-1.008, Amended 7-10-23 (technical changes only), Amended 2-21-24 (technical changes only).
• Prohibition of Hazing; Procedures and Penalties
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.0081 Prohibition of Hazing; Procedures and Penalties. (1)     Hazing Policy:  Actions which amount to hazing are prohibited. Hazing is any action or situation that recklessly, by design, or intentionally endangers the mental or physical health or safety of a student for any purpose including, but not limited to, […]
• Employment of Relatives
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.009 Employment of Relatives. (1)     Employment of a Supervisory Employee and a Related Person in a single organizational unit or in job-related organizational units, where such employment involves a conflict of interest, actual or potential, is prohibited except when approved under the provisions of this regulation. (2)  […]
• Research Integrity
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.0101 Research Integrity (1)     Integrity in scholarship and research is fundamental to the University of Florida’s mission of excellence in education, research, and service. The University and its faculty, staff and students must together ensure that violations of research integrity are dealt with efficiently and diligently in […]
• Policies on Information Technology and Security
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.0102 Policies on Information Technology and Information Security. (1) As part of its educational mission, the University of Florida acquires, develops, and maintains computers, computer systems, networks and other Information Technology (IT) resources. These computing resources are intended for university-related purposes, including direct and indirect support of the […]
• Policies on Restricted Data
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.0103 Policies on Restricted Data. (1)     As part of its educational mission, the University of Florida acquires, develops and maintains restricted data. For the purposes of this regulation, the term “restricted data” is defined as data in any format collected, developed, maintained or managed by or on behalf […]
• University of Florida Ethics Policy
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.0104 University of Florida Ethics PolicyUniversity of Florida Ethics PolicyThe University of Florida Board of Trustees has established the following Ethics Policy for the University of Florida: All Trustees, senior officers,1 deans, and employees of the University of Florida will adhere to the highest ethical and business practices. All […]
• Disclosure and Regulation of Outside Activities and Financial Interests
  Published on: May 1, 2023
  REGULATIONS OF THEUNIVERSITY OF FLORIDA 1.011 Disclosure and Regulation of Outside Activities and Financial Interests. (1) The University of Florida encourages its Faculty and Staff to engage in activities supporting their professional growth, creating new knowledge and ideas, and furthering the University’s mission of excellence in education, research, and service.  University employees, however, have an […]
• Tuition-Free Courses
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.012 Tuition-Free Courses. (1) The University of Florida deeply values the education of its employees and strongly encourages its staff to pursue educational opportunities for professional growth and development. To this end, the university has adopted the Employee Education Program (“EEP”), which is described in section (1) of this […]
• University of Florida Campaign for Charities
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.015 University of Florida Campaign for Charities (UFCC). (1)     The University of Florida has established one combined charitable fund-raising drive for its Alachua County campus, known as the University of Florida Campaign for Charities. The campaign is open to all University employees employed in Alachua County who […]
• Admissions
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.016 Admissions.  Admission of students at the University is within the jurisdiction of the University and shall be in accordance with the University’s mission and goals, the regulations of the Florida Board of Governors (BOG) and Florida Statute. (1)     Undergraduate Admissions. Undergraduate students must meet the general […]
• Separations from Employment, Layoff and Furlough
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.017 Separations from Employment, Layoff and Furlough. (1)     Separations from employment shall be administered consistent with the following provisions: (a)     An employee who resigns from employment shall not have any rights of appeal. (b)     An employee who is absent without approved leave for three or […]
• Works and Inventions
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.018 Works and Inventions. (1)     For the purposes of this regulation, the following definitions shall apply: (a)     A “creator” shall mean a member of University personnel who creates a work or invention. (b)     An “invention” shall include any discovery, invention, process, composition of matter, article […]
• Limited Access Records
  Published on: May 1, 2023
  REGULATIONS OF THE UNIVERSITY OF FLORIDA   1.019 Limited Access Records (1) “Limited Access Records” that the University maintains on its employees, which shall include Academic Personnel (AP), Technical, Executive, Administrative, and Managerial Support (TEAMS) staff members, University Support Personnel System (USPS) employees, and Other Personnel Services (OPS) employees, shall be confidential. The custodian of […]
• Courtesy Faculty
  Published on: February 3, 2023
  
• GATORONE ID
  Published on: January 18, 2023
  
• Registered Student Organization Classification and Officer Eligibility
  Published on: January 18, 2023
  1. Purpose Registered Student Organizations (RSO) are governed by the Vice President for Student Life who has designated the Department of Student Activities and Involvement (SAI) to administer RSO program at the University. The purpose of this policy is to provide rules concerning who is eligible to be an officer of an RSO and how […]
• Institutional Clery Act
  Published on: December 13, 2022
  [1] 20 U.S.C. § 1232g; 34 C.F.R. Part 99–[2] 20 U.S.C. § 1092(f)(8) and 34 C.F.R. § 668.46(b)(11)[3] 20 U.S.C. § 1092(f)[4] 20 U.S.C. § 1000, et seq.[5] 42 U.S.C. § 13925(a)
• Criminal Background Screening
  Published on: December 1, 2022
  1. Policy Statement This policy establishes the general guidelines, requirements, and processes for the University of Florida Human Resources (UFHR) and UF hiring departments in evaluating and treating criminal background checks on current or prospective employees, volunteers, and contractors in support of UF’s effort to maintain and foster safety for students, faculty, students, and institution […]
• Social Media
  Published on: November 3, 2022
  1. Policy Statement The purpose of this policy is to provide guidance for employees choosing to use social media to communicate, collaborate, and interact with students, faculty, staff, stakeholders, and the general public on matters concerning or impacting the University of Florida (UF).  2. Applicability This policy applies to all UF faculty, staff, and students […]
• Modified Duty
  Published on: October 19, 2022
  1.    Policy Statement The purpose of this policy is to ensure that each injured employee covered under workers’ compensation is provided the opportunity to remain an active and productive member of the university community. Every effort will be made to provide temporary modified duty work to those employees who sustain a workers’ compensation compensable injury […]
• Remote Work Location
  Published on: October 19, 2022
  1. Policy Statement This policy establishes standards for remote work locations for employees of the University of Florida.  2. Applicability This policy applies to all faculty and staff of the University of Florida.  3. Definitions N/A  4. Policy Specifics The practice of working at an approved remote location instead of physically traveling to a central workplace […]
• Parking, Traffic and Transportation
  Published on: October 19, 2022
  1. Policy Statement 2. Applicability 3. Definitions 4. Policy Specifics      4.1 Parking Permits for Students, Faculty, Staff, Retirees, and Others           4.1.1. General Provisions           4.1.2. Permit Eligibility           4.1.3. Payment of Permit Fees           4.1.4. Visitor […]
• Conflicts of Commitment and Conflicts of Interest
  Published on: October 13, 2022
  [1] Certain Outside Activities and Financial Interests must always be disclosed as set forth in section 7 of this Policy. When in doubt, supervisors must advise an Employee to disclose a potential conflict.
• Essential Employees
  Published on: August 10, 2022
  1. Policy Statement The purpose of this policy is to provide guidance to supervisors in identifying essential employees in order to maintain facilities, equipment, and a continuity of business operations in the event of emergency work interruptions. Essential employees are those individuals who must report to work, be “on call” to report to work, and/or […]
• Endorsement of Commercial Services or Products by UF Employees
  Published on: July 26, 2022
  1.    Policy Statement Except with prior written approval by the Assistant Vice President for Marketing, an employee of the University of Florida (UF) may not participate in any commercial Testimonial, Endorsement, Promotion or similar activity, in any form of media—including, but not limited to print, radio, TV and social media—in a manner that either directly […]
• Use of University Space
  Published on: July 21, 2022
  Table of Contents 1. Policy Statement 2. Applicability 3. Definitions 4. Policy Specifics     4.1 Events Required to Follow the Event and Permit Request Process         a. Events Requiring a Risk Review     4.2 Event and Permit Request Process         a. Where to File Event and Permit Requests         b. When to […]
• Research Integrity
  Published on: June 28, 2022
  1. References  UF Regulation 1.0101 Research Integrity, August 27, 2020 2. Introduction  A. Scope.   This Policy sets forth the implementing procedures to Regulation 1.0101 Research Integrity.  These procedures apply to allegations of research misconduct and other research integrity deviations when the respondent is an individual employed by, affiliated with, or acting on behalf of […]
• Chosen and Legal Name and Gender Change
  Published on: May 23, 2022
  1. Policy Statement The University of Florida recognizes that students, faculty, and staff may wish to use a name other than their legal names as recorded on official university documents, and UF recognizes the need for members of the university community to refer to themselves by a name other than their legal name. This policy […]
• Author Rights
  Published on: May 10, 2022
  1.    Policy Statement The Faculty of the University of Florida is committed to disseminating the fruits of its research as widely as possible. By this policy, and with the assistance of the University, Faculty can more easily and collectively reserve rights that might otherwise be signed away, often unnecessarily, in agreements with publishers.  2.    Applicability […]
• Fronting
  Published on: May 6, 2022
  1.    Policy Statement This Fronting Policy describes the University of Florida’s prohibitions against Fronting.  The University of Florida (“University”) grants to certain Primary Users access to University assets, services, and reduced rates not otherwise provided to other Primary or Select Users.  Fronting prohibitions are designed to prevent Primary Users from helping other individuals or groups […]
• Paid Family Leave
  Published on: May 5, 2022
  1. Policy Statement The University of Florida recognizes that employees must balance work obligations with providing care for themselves as well as their families when their personal or family medical events require absence from work for an extended period of time. The purpose of this policy is to outline eligibility requirements and how to access […]
• Drug-Free Workplace
  Published on: April 20, 2022
  1. Policy Statement The purpose of this policy is to set forth the University of Florida’s commitment to providing a drug free workplace. Consistent with this commitment, UF will comply with applicable federal and state laws pertaining to establishing and maintaining a drug free workplace.  2. Applicability This policy applies to all UF employees.  3. […]
• Unmanned Aircraft Systems/Drones
  Published on: March 11, 2022
  1.    Purpose and Scope Purpose – This policy discusses the restrictions and authorization process regarding the use of drones and other Unmanned Aircraft Systems on Campus. Scope – Each individual or every group or organization intending to operate Unmanned Aircraft Systems/Drones on the University Campus is required to abide by this policy. 2.    Definitions Campus: […]
• Food and Beverage Services
  Published on: March 11, 2022
  Food and Beverage Services, Catering, Mobile Food Facilities (including Food Trucks), and Grilling on Campus [1] Primary Users may obtain an ABC rated fire extinguisher from Environmental Health and Safety – Fire Safety team for temporary use.
• Temporary Signage
  Published on: March 11, 2022
  Temporary Signage (including Banners, Chalking, & Yard Signs) 1. Purpose The purpose of this policy is to provide Primary Users guidance on advertising Events through temporary visual markings and signage, such as banners, chalking, and yard signs, while, at the same time, maintaining the overall aesthetic appearance of the Campus. This policy also clarifies allowable […]
• Tabling Events
  Published on: March 11, 2022
  1.    Purpose and Scope Purpose – This policy describes the process through which Primary Users reserve specified tables on campus for Tabling Events. Scope – In addition to Regulation 2.004 and the Use of University Space Policy, Tabling Events are also subject to all other applicable University regulations, policies, procedures, rules, requirements, and standards promulgated […]
• Alcoholic Beverage
  Published on: March 10, 2022
  1.    Purpose and Scope Purpose – This policy augments University Regulation 2.019, Alcoholic Beverages, by establishing additional rules and requirements for venues and Events on University Property (as that term is defined in this policy) involving the sale, service, consumption, or possession of alcoholic beverages as set forth by the President’s designee, the Vice President […]
• Namings and Memorials
  Published on: February 9, 2022
  Please visit The University of Florida Board of Trustees Policies to view the UF Namings and Memorials Policy.
• Hosting International Scholars and International Visitors
  Published on: January 26, 2022
  1.    Policy Statement. The University of Florida (UF, the University) is committed to hosting International Scholars and Visitors for collaboration in research, teaching, extension and service activities. UF must comply with all applicable Federal and State laws and regulations when hosting International Scholars and International Visitors. 2.    Applicability. This Policy shall apply to all University […]
• Export Control Compliance
  Published on: November 18, 2021
  1.    Policy Statement. It is the policy of the University of Florida to comply with all United States export control laws and regulations including, but not limited to, those implemented by the Department of Commerce through its Export Administration Regulations (EAR) and the Department of State through its International Traffic in Arms Regulations (ITAR) as […]
• Working Remotely Abroad
  Published on: November 17, 2021
  1. Policy Statement To provide the University’s policy on employees working remotely outside of the United States.  2. Applicability This policy covers all University employees, regardless of funding type.  3. Definitions N/A  4. Policy Specifics The University of Florida recognizes the importance of a global presence and supports out-of-country opportunities when feasible. In an effort […]
• Family Medical Leave Act (FMLA)
  Published on: November 4, 2021
  1. Policy Statement The University of Florida (UF) is committed to compliance with the Family and Medical Leave Act of 1993 (FMLA). The purpose of this policy is to provide employees a basic understanding of their rights and obligations under FMLA.  2. Applicability This policy applies to all employees eligible for leave under FMLA. To […]
• Workplace Violence
  Published on: October 28, 2021
  1. Policy Statement The purpose of this policy is to outline the University of Florida’s prohibition against violent and threatening and disruptive conduct covering all university employees, volunteers, contractors vendors and visitors. This policy also outlines reporting responsibilities and options should a safety concern arise within the University community. An essential goal of the University […]
• Training Attendance
  Published on: October 22, 2021
  1. Policy Statement This policy clarifies the standards and expectations for attendance at UFHR-sponsored training and professional development opportunities. This policy provides general guidelines for attendance expectations at all UFHR-sponsored training and professional development programs. All UF employees, with supervisor approval, are eligible to take UFHR-sponsored training and professional development programs. 2. Applicability This policy […]
• Breastfeeding in the Workplace
  Published on: October 18, 2021
  1. Policy Statement The purpose of this policy is to set forth the University of Florida’s commitment to establishing and maintaining a healthy and safe environment for our students, faculty, and staff. This policy provides support for students, faculty, and staff who choose to continue breastfeeding after returning to work following the birth of the […]
• Classification and Management of External Support
  Published on: October 6, 2021
  1.    Policy Statement The University of Florida (the “University”) strives to maximize its ability to effectively attract, manage, and steward financial and in-kind External Support (as defined below), while ensuring compliance with laws, regulations, rules, University policies and regulations, and specific terms and conditions of the External Support.  The University’s process for approval, negotiation, accounting, […]
• Premium Pay for Holidays and University Emergencies
  Published on: September 22, 2021
  1. Policy Statement This policy establishes Premium Pay for Holiday and University Emergencies standards for employees required to work on a university holiday or during a university emergency (as designated by the President or his/her designee) may be eligible for premium pay depending upon the college or vice presidential area’s compensation policy.  2. Applicability This […]
• Perquisites
  Published on: September 22, 2021
  1. Policy Statement This policy clarifies perquisites which are defined as those goods or services that may be given to, used by, or provided at reduced cost to employees that are essentially additional compensation above and beyond the employee’s regular pay or that reduce the employee’s normal personal expenses. Typical perquisites include low- or no-rent […]
• Employee Award and Recognition Programs
  Published on: September 22, 2021
  1. Policy Statement This policy clarifies Employee Award and Recognition Program as set forth in UF Regulation 3.040 – Employee Recognition Program. This policy provides additional information regarding the implementation of department level employee recognition and award programs designed to reward employees for superior performance.  2. Scope This policy applies to Academic Personnel, TEAMS, and […]
• Employment Reference Policy
  Published on: September 7, 2021
  1. Policy Statement This policy establishes the general guidelines for University of Florida supervisors and managers.  2. Applicability This policy applies to all current and future employees.  3. Definitions N/A  4. Policy Specifics This policy provides general guidelines and clarify for providing reference checks for current and former employees. Employment references for former or current […]
• Working Safely and Maintaining Workplace Health Standards
  Published on: August 17, 2021
  1. Policy Statement The purpose of this policy is to outline the responsibility of all UF employees to work safely and maintain workplace health standards. As the University of Florida emerges from the COVID-19 pandemic, UF has established employee workplace health standards to promote a healthy environment for all UF affiliates and visitors. This policy […]
• Political Activity
  Published on: August 16, 2021
  1. Policy Statement The purpose of this policy is to provide guidance for faculty and staff engaged in political activities or running for public office.  2. Applicability This policy applies to all University of Florida employees.  3. Definitions As used herein, ‘political activities’ means activities related to elections, campaigns for or against candidates, issues, amendments, […]
• Marine Operator Drug and Alcohol Testing
  Published on: August 16, 2021
  1. Policy Statement This policy affirms the University of Florida’s commitment to providing an environment free of the abuse of alcohol and the illegal use of drugs and alcohol in accordance with the Drug Free Schools and Communities Act Amendments of 1989, and, specifically, its compliance with the drug and alcohol testing provisions of U.S. […]
• Commercial Motor Vehicle Operator Drug Testing
  Published on: August 9, 2021
  1. Policy Statement This policy affirms the University of Florida’s commitment to providing an environment free of the abuse of alcohol and the illegal use of drugs and alcohol in accordance with the Drug Free Schools and Communities Act Amendments of 1989, and, specifically, its compliance with the drug and alcohol testing provisions of the […]
• Children in the Workplace
  Published on: August 9, 2021
  1. Policy Statement The purpose of this policy is to provide guidance for creating a supportive working environment for employees to meet family obligations and to outline when children can appropriately be present within the UF workplace.​  2. Applicability This policy applies to all University of Florida employees.  3. Definitions N/A  4. Policy Specifics The […]
• Online/Internet Privacy Statement
  Published on: July 27, 2021
  Commitment to Privacy and Data Security The University of Florida (UF or University) values individuals’ privacy and actively seeks to preserve the privacy rights of those who share information with us. Your trust is important to us and we believe you have the right to know how information submitted through a University Web site is […]
• Furlough Policy (includes UFF Faculty MOU)
  Published on: July 14, 2021
  PURPOSE This policy provides the framework for implementing employee furloughs. While the University strives to maintain stable employment and business continuity, it also recognizes that there are situations that will require necessary actions to mitigate financial and other adverse conditions. Furloughs are designed to be a proportionate response to such conditions and a job preservation […]
• Transition to Normal Campus Operations
  Published on: July 13, 2021
  Given recently released national guidance from the Centers for Disease Control and Prevention (CDC) and in concert with the State University System, the University of Florida will make masks optional rather than required for students, faculty, staff and guests on UF property and in UF facilities effective immediately. Those not fully vaccinated for COVID-19 are […]
• Substantive Change
  Published on: June 23, 2021
  1.PURPOSE Accredited institutions with the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) are required to notify SACSCOC of substantive changes, and when required, obtain approval before initiating such changes.  Failing to comply with the SACSCOC Substantive Change Policy and Procedures may cause an institution to lose its accreditation.  As a result, the […]