Human Resources Topic

• Courtesy Faculty
  Published on: February 3, 2023
  1.    Policy Statement This policy establishes a protocol for the usage of courtesy faculty at the University of Florida. This policy is designed to clarify the use of this affiliation. Departments may name an individual as a courtesy faculty member if the contributions of the individual will be substantive and sustained in achieving the mission […]
• Employment of Relatives
  Published on: January 13, 2023
  1.    Policy Statement This policy establishes the guidelines and reporting requirements for employment of relatives.  2.    Applicability This policy applies to all current and future employees and courtesy faculty.  3.    Definitions Related Person – A “Related Person” mean an individual who is related to the Supervisory Employee, the Supervisory Employee’s spouse, or the Supervisory Employee’s […]
• Criminal Background Screening
  Published on: December 1, 2022
  1. Policy Statement This policy establishes the general guidelines, requirements, and processes for the University of Florida Human Resources (UFHR) and UF hiring departments in evaluating and treating criminal background checks on current or prospective employees, volunteers, and contractors in support of UF’s effort to maintain and foster safety for students, faculty, students, and institution […]
• Social Media
  Published on: November 3, 2022
  1. Policy Statement The purpose of this policy is to provide guidance for employees choosing to use social media to communicate, collaborate, and interact with students, faculty, staff, stakeholders, and the general public on matters concerning or impacting the University of Florida (UF).  2. Applicability This policy applies to all UF faculty, staff, and students […]
• Modified Duty
  Published on: October 19, 2022
  1.    Policy Statement The purpose of this policy is to ensure that each injured employee covered under workers’ compensation is provided the opportunity to remain an active and productive member of the university community. Every effort will be made to provide temporary modified duty work to those employees who sustain a workers’ compensation compensable injury […]
• Remote Work Location
  Published on: October 19, 2022
  1. Policy Statement This policy establishes standards for remote work locations for employees of the University of Florida.  2. Applicability This policy applies to all faculty and staff of the University of Florida.  3. Definitions N/A  4. Policy Specifics The practice of working at an approved remote location instead of physically traveling to a central workplace […]
• Essential Employees
  Published on: August 10, 2022
  1. Policy Statement The purpose of this policy is to provide guidance to supervisors in identifying essential employees in order to maintain facilities, equipment, and a continuity of business operations in the event of emergency work interruptions. Essential employees are those individuals who must report to work, be “on call” to report to work, and/or […]
• Volunteers
  Published on: June 27, 2022
  1. Policy Statement This policy establishes a protocol for the engagement of volunteers and is designed to clarify the relationship of volunteers to the University of Florida, in order to minimize risk and provide protection for the interest of the volunteers, the University, and the community.  University departments and academic units that engage volunteers must […]
• Chosen and Legal Name and Gender Change
  Published on: May 23, 2022
  1. Policy Statement The University of Florida recognizes that students, faculty, and staff may wish to use a name other than their legal names as recorded on official university documents, and UF recognizes the need for members of the university community to refer to themselves by a name other than their legal name. This policy […]
• Paid Family Leave
  Published on: May 5, 2022
  1. Policy Statement The University of Florida recognizes that employees must balance work obligations with providing care for themselves as well as their families when their personal or family medical events require absence from work for an extended period of time. The purpose of this policy is to outline eligibility requirements and how to access […]
• Drug-Free Workplace
  Published on: April 20, 2022
  1. Policy Statement The purpose of this policy is to set forth the University of Florida’s commitment to providing a drug free workplace. Consistent with this commitment, UF will comply with applicable federal and state laws pertaining to establishing and maintaining a drug free workplace.  2. Applicability This policy applies to all UF employees.  3. […]
• Aid-A-Gator
  Published on: December 22, 2021
  1. Policy Statement The University of Florida recognizes that employees may experience temporary financial hardship due to significant life events such as sudden illness, family crisis, or natural disaster. The purpose of this policy is to outline the eligibility and accessibility requirements to UF’s Aid-A-Gator Program. 2. Applicability This policy applies to all eligible employees, […]
• Working Remotely Abroad
  Published on: November 17, 2021
  1. Policy Statement To provide the University’s policy on employees working remotely outside of the United States.  2. Applicability This policy covers all University employees, regardless of funding type.  3. Definitions N/A  4. Policy Specifics The University of Florida recognizes the importance of a global presence and supports out-of-country opportunities when feasible. In an effort […]
• Eligibility for Rehire
  Published on: November 8, 2021
  1. Policy Statement This policy establishes the general guidelines for the University of Florida Human Resources (UFHR) determining whether a TEAMS employee is eligible for rehire subsequent to any type of separation from UF employment.  2. Applicability This policy applies to all current and future TEAMS employees.  3. Definitions N/A  4. Policy Specifics This policy […]
• Family Medical Leave Act (FMLA)
  Published on: November 4, 2021
  1. Policy Statement The University of Florida (UF) is committed to compliance with the Family and Medical Leave Act of 1993 (FMLA). The purpose of this policy is to provide employees a basic understanding of their rights and obligations under FMLA.  2. Applicability This policy applies to all employees eligible for leave under FMLA. To […]
• Workplace Violence
  Published on: October 28, 2021
  1. Policy Statement The purpose of this policy is to outline the University of Florida’s prohibition against violent and threatening and disruptive conduct covering all university employees, volunteers, contractors vendors and visitors. This policy also outlines reporting responsibilities and options should a safety concern arise within the University community. An essential goal of the University […]
• Training Attendance
  Published on: October 22, 2021
  1. Policy Statement This policy clarifies the standards and expectations for attendance at UFHR-sponsored training and professional development opportunities. This policy provides general guidelines for attendance expectations at all UFHR-sponsored training and professional development programs. All UF employees, with supervisor approval, are eligible to take UFHR-sponsored training and professional development programs. 2. Applicability This policy […]
• Breastfeeding in the Workplace
  Published on: October 18, 2021
  1. Policy Statement The purpose of this policy is to set forth the University of Florida’s commitment to establishing and maintaining a healthy and safe environment for our students, faculty, and staff. This policy provides support for students, faculty, and staff who choose to continue breastfeeding after returning to work following the birth of the […]
• Emergency Consultation Compensation
  Published on: September 29, 2021
  1. Policy Statement This policy clarifies Emergency Consultation Compensation as set forth in UF Regulation 1.101 – Compensation. This policy provides additional information regarding non-exempt employees called at home to assist with emergencies, this is considered “time worked” and must be recorded as such.  2. Applicability This policy applies to non-exempt TEAMS, USPS, and OPS […]
• Shift Differential
  Published on: September 22, 2021
  1. Policy Statement This policy clarifies shift differential pay as set forth in UF Regulation 1.101 – Compensation. This policy provides additional information regarding the implementation of shift differential pay including eligibility.  2. Applicability This policy applies to non-exempt TEAMS, USPS, and OPS employees.  3. Definitions N/A  4. Policy Specifics  Shift differential is additional compensation […]
• Premium Pay for Holidays and University Emergencies
  Published on: September 22, 2021
  1. Policy Statement This policy establishes Premium Pay for Holiday and University Emergencies standards for employees required to work on a university holiday or during a university emergency (as designated by the President or his/her designee) may be eligible for premium pay depending upon the college or vice presidential area’s compensation policy.  2. Applicability This […]
• Perquisites
  Published on: September 22, 2021
  1. Policy Statement This policy clarifies perquisites which are defined as those goods or services that may be given to, used by, or provided at reduced cost to employees that are essentially additional compensation above and beyond the employee’s regular pay or that reduce the employee’s normal personal expenses. Typical perquisites include low- or no-rent […]
• On-Call Pay and Callbacks
  Published on: September 22, 2021
  1. Policy Statement This policy clarifies On-Call and Callback pay as set forth in UF Regulation 1.101 – Compensation. This policy provides additional information regarding the implementation of on-call and callback pay including eligibility.  2. Applicability This policy applied to TEAMS and USPS appointments.  3. Definitions N/A  4. Policy Specifics On-call pay is an additional […]
• Employee Award and Recognition Programs
  Published on: September 22, 2021
  1. Policy Statement This policy clarifies Employee Award and Recognition Program as set forth in UF Regulation 3.040 – Employee Recognition Program. This policy provides additional information regarding the implementation of department level employee recognition and award programs designed to reward employees for superior performance.  2. Scope This policy applies to Academic Personnel, TEAMS, and […]
• Non-Student Hourly OPS Employment
  Published on: September 15, 2021
  1. Purpose The purpose of this policy is to outline employment provisions for all non-student hourly Other Personnel Services (OPS) employees at the University of Florida. These employees are non-exempt under the provisions of the Fair Labor Standards Act. OPS employees are employed “at-will” and have no expectation of continued employment, nor do they have […]
• Employment Reference Policy
  Published on: September 7, 2021
  1. Policy Statement This policy establishes the general guidelines for University of Florida supervisors and managers.  2. Applicability This policy applies to all current and future employees.  3. Definitions N/A  4. Policy Specifics This policy provides general guidelines and clarify for providing reference checks for current and former employees. Employment references for former or current […]
• Working Safely and Maintaining Workplace Health Standards
  Published on: August 17, 2021
  1. Policy Statement The purpose of this policy is to outline the responsibility of all UF employees to work safely and maintain workplace health standards. As the University of Florida emerges from the COVID-19 pandemic, UF has established employee workplace health standards to promote a healthy environment for all UF affiliates and visitors. This policy […]
• Political Activity
  Published on: August 16, 2021
  1. Policy Statement The purpose of this policy is to provide guidance for faculty and staff engaged in political activities or running for public office.  2. Applicability This policy applies to all University of Florida employees.  3. Definitions As used herein, ‘political activities’ means activities related to elections, campaigns for or against candidates, issues, amendments, […]
• Marine Operator Drug and Alcohol Testing
  Published on: August 16, 2021
  1. Policy Statement This policy affirms the University of Florida’s commitment to providing an environment free of the abuse of alcohol and the illegal use of drugs and alcohol in accordance with the Drug Free Schools and Communities Act Amendments of 1989, and, specifically, its compliance with the drug and alcohol testing provisions of U.S. […]
• Commercial Motor Vehicle Operator Drug Testing
  Published on: August 9, 2021
  1. Policy Statement This policy affirms the University of Florida’s commitment to providing an environment free of the abuse of alcohol and the illegal use of drugs and alcohol in accordance with the Drug Free Schools and Communities Act Amendments of 1989, and, specifically, its compliance with the drug and alcohol testing provisions of the […]
• Children in the Workplace
  Published on: August 9, 2021
  1. Policy Statement The purpose of this policy is to provide guidance for creating a supportive working environment for employees to meet family obligations and to outline when children can appropriately be present within the UF workplace.​  2. Applicability This policy applies to all University of Florida employees.  3. Definitions N/A  4. Policy Specifics The […]
• Furlough Policy (includes UFF Faculty MOU)
  Published on: July 14, 2021
  PURPOSE This policy provides the framework for implementing employee furloughs. While the University strives to maintain stable employment and business continuity, it also recognizes that there are situations that will require necessary actions to mitigate financial and other adverse conditions. Furloughs are designed to be a proportionate response to such conditions and a job preservation […]