Topic

• Environmental Health and Safety
  Published on: August 3, 2023
  
• Youth Compliance & Child Abuse Reporting
  Published on: July 13, 2023
  I. Purpose The University of Florida (University) is committed to providing a safe environment for Minors on its campus or participating in its programs. This policy establishes standards for programs, events, and activities with Minors. Additionally, this policy sets forth mandatory child abuse, neglect, and abandonment reporting requirements that promote the safety and well-being of […]
• Policy on Policies
  Published on: June 9, 2023
  I. Purpose University Policies are designed to enhance the University of Florida’s mission, promote operational efficiencies and effectiveness, reduce institutional risk, help ensure compliance with applicable laws and regulations, and promote ethical standards, integrity, and accountability. University Policies set expectations for individual and organizational behavior and apply to the entire institution. This policy outlines the […]
• Internship, Practicum, Work-Based and Experiential Learning Reporting
  Published on: April 26, 2023
  1.    Policy Statement The University of Florida (the “University”) seeks to prepare all students, regardless of their field of study or academic level, for work, citizenship, and life. The University also recognizes that industry engagement and experiential learning are a transformational component of a student’s journey that exists in a variety of curricular and co-curricular […]
• Political Campaigning on Campus
  Published on: March 22, 2023
  1.  Policy Statement This Policy on Political Campaigning on Campus (“Policy”) describes the limitations the University must place on political activities to ensure compliance with applicable law.  As discussed in its Freedom of Expression Statement, the University of Florida (“University”) is committed to the principles of free expression, including the exchange of political viewpoints and […]
• Academic Degree Programs
  Published on: March 13, 2023
  1.    Policy Statement Pursuant to Florida Board of Governors (BOG) Regulation 8.011 Authorization of New Academic Degree Programs and Other Curricular Offerings, each university is required to have university policies for new degree program authorization, other curricular offerings, and for academic degree program offerings away from the main campus. 2.    Applicability Enterprise wide. 3.    Definitions […]
• Courtesy Faculty
  Published on: February 3, 2023
  1.    Policy Statement This policy establishes a protocol for the usage of courtesy faculty at the University of Florida. This policy is designed to clarify the use of this affiliation. Departments may name an individual as a courtesy faculty member if the contributions of the individual will be substantive and sustained in achieving the mission […]
• GATORONE ID
  Published on: January 18, 2023
  
• Registered Student Organization Classification and Officer Eligibility
  Published on: January 18, 2023
  1.    Policy Statement 1.1.    The purpose of this policy is to provide regulations regarding the Classification and Officer Eligibility for Registered Student Organizations at the University of Florida. 1.2.    Registration of student organizations is administered by the Vice President for Student Life or their designee(s), who is authorized to develop policies governing registered student organizations.  […]
• Employment of Relatives
  Published on: January 13, 2023
  1.    Policy Statement This policy establishes the guidelines and reporting requirements for employment of relatives.  2.    Applicability This policy applies to all current and future employees and courtesy faculty.  3.    Definitions Related Person – A “Related Person” mean an individual who is related to the Supervisory Employee, the Supervisory Employee’s spouse, or the Supervisory Employee’s […]
• Gender Equity
  Published on: December 22, 2022
  1.    Policy Statement    1.1. Statement of Purpose and Commitment    1.2. Policy Scope and Jurisdiction2.    Applicability3.    Definitions    3.1. Prohibited Conduct        3.1.1.    Prohibited Conduct under UF’s Guidelines        3.1.2.    Prohibited Conduct under Title IX4.    Policy Specifics    4.1.  Reporting Mechanisms and Options5.    Review and Adjudication    5.1.  Processes and Procedures        5.1.1.    […]
• Institutional Clery Act
  Published on: December 13, 2022
  1. Policy Statement One of the highest priorities at the University of Florida is maintaining warm and welcoming campus environments that not only allows everyone the right to be safe, but also to feel safe. Our goal is to cultivate campus environments that allow everyone at the University of Florida to safely study, live and […]
• Criminal Background Screening
  Published on: December 1, 2022
  1. Policy Statement This policy establishes the general guidelines, requirements, and processes for the University of Florida Human Resources (UFHR) and UF hiring departments in evaluating and treating criminal background checks on current or prospective employees, volunteers, and contractors in support of UF’s effort to maintain and foster safety for students, faculty, students, and institution […]
• Social Media
  Published on: November 3, 2022
  1. Policy Statement The purpose of this policy is to provide guidance for employees choosing to use social media to communicate, collaborate, and interact with students, faculty, staff, stakeholders, and the general public on matters concerning or impacting the University of Florida (UF).  2. Applicability This policy applies to all UF faculty, staff, and students […]
• Modified Duty
  Published on: October 19, 2022
  1.    Policy Statement The purpose of this policy is to ensure that each injured employee covered under workers’ compensation is provided the opportunity to remain an active and productive member of the university community. Every effort will be made to provide temporary modified duty work to those employees who sustain a workers’ compensation compensable injury […]
• Parking, Traffic and Transportation
  Published on: October 19, 2022
  1. Policy Statement 2. Applicability 3. Definitions 4. Policy Specifics      4.1 Parking Permits for Students, Faculty, Staff, Retirees, and Others           4.1.1. General Provisions           4.1.2. Permit Eligibility           4.1.3. Payment of Permit Fees           4.1.4. Visitor […]
• Remote Work Location
  Published on: October 19, 2022
  1. Policy Statement This policy establishes standards for remote work locations for employees of the University of Florida.  2. Applicability This policy applies to all faculty and staff of the University of Florida.  3. Definitions N/A  4. Policy Specifics The practice of working at an approved remote location instead of physically traveling to a central workplace […]
• Conflicts of Commitment and Conflicts of Interest
  Published on: October 13, 2022
  [1] Certain Outside Activities and Financial Interests must always be disclosed as set forth in section 7 of this Policy. When in doubt, supervisors must advise an Employee to disclose a potential conflict.
• Essential Employees
  Published on: August 10, 2022
  1. Policy Statement The purpose of this policy is to provide guidance to supervisors in identifying essential employees in order to maintain facilities, equipment, and a continuity of business operations in the event of emergency work interruptions. Essential employees are those individuals who must report to work, be “on call” to report to work, and/or […]
• Medical Amnesty
  Published on: August 2, 2022
  1.    Policy Statement The updated Medical Amnesty Policy is intended to help support and promote a safe campus for students and encourage help seeking behaviors in the event of an emergency regarding substances. The Medical Amnesty Policy provides a waiver of the student conduct disciplinary process for students who follow the outlined procedure. The Vice […]
• Endorsement of Commercial Services or Products by UF Employees
  Published on: July 26, 2022
  1.    Policy Statement Except with prior written approval by the Assistant Vice President for Marketing, an employee of the University of Florida (UF) may not participate in any commercial Testimonial, Endorsement, Promotion or similar activity, in any form of media—including, but not limited to print, radio, TV and social media—in a manner that either directly […]
• Use of University Space
  Published on: July 21, 2022
  Table of Contents 1. Policy Statement 2. Applicability 3. Definitions 4. Policy Specifics     4.1 Events Required to Follow the Event and Permit Request Process         a. Events Requiring a Risk Review     4.2 Event and Permit Request Process         a. Where to File Event and Permit Requests         b. When to […]
• Research Integrity
  Published on: June 28, 2022
  1. References  UF Regulation 1.0101 Research Integrity, August 27, 2020 2. Introduction  A. Scope.   This Policy sets forth the implementing procedures to Regulation 1.0101 Research Integrity.  These procedures apply to allegations of research misconduct and other research integrity deviations when the respondent is an individual employed by, affiliated with, or acting on behalf of […]
• Volunteers
  Published on: June 27, 2022
  1. Policy Statement This policy establishes a protocol for the engagement of volunteers and is designed to clarify the relationship of volunteers to the University of Florida, in order to minimize risk and provide protection for the interest of the volunteers, the University, and the community.  University departments and academic units that engage volunteers must […]
• Chosen and Legal Name and Gender Change
  Published on: May 23, 2022
  1. Policy Statement The University of Florida recognizes that students, faculty, and staff may wish to use a name other than their legal names as recorded on official university documents, and UF recognizes the need for members of the university community to refer to themselves by a name other than their legal name. This policy […]
• Author Rights
  Published on: May 10, 2022
  1.    Policy Statement The Faculty of the University of Florida is committed to disseminating the fruits of its research as widely as possible. By this policy, and with the assistance of the University, Faculty can more easily and collectively reserve rights that might otherwise be signed away, often unnecessarily, in agreements with publishers.  2.    Applicability […]
• Fronting
  Published on: May 6, 2022
  1.    Policy Statement This Fronting Policy describes the University of Florida’s prohibitions against Fronting.  The University of Florida (“University”) grants to certain Primary Users access to University assets, services, and reduced rates not otherwise provided to other Primary or Select Users.  Fronting prohibitions are designed to prevent Primary Users from helping other individuals or groups […]
• Paid Family Leave
  Published on: May 5, 2022
  1. Policy Statement The University of Florida recognizes that employees must balance work obligations with providing care for themselves as well as their families when their personal or family medical events require absence from work for an extended period of time. The purpose of this policy is to outline eligibility requirements and how to access […]
• Drug-Free Workplace
  Published on: April 20, 2022
  1. Policy Statement The purpose of this policy is to set forth the University of Florida’s commitment to providing a drug free workplace. Consistent with this commitment, UF will comply with applicable federal and state laws pertaining to establishing and maintaining a drug free workplace.  2. Applicability This policy applies to all UF employees.  3. […]
• Tabling Events
  Published on: March 11, 2022
  1.    Purpose and Scope Purpose – This policy describes the process through which Primary Users reserve specified tables on campus for Tabling Events. Scope – In addition to Regulation 2.004 and the Use of University Space Policy, Tabling Events are also subject to all other applicable University regulations, policies, procedures, rules, requirements, and standards promulgated […]
• Temporary Signage
  Published on: March 11, 2022
  Temporary Signage (including Banners, Chalking, & Yard Signs) 1. Purpose The purpose of this policy is to provide Primary Users guidance on advertising Events through temporary visual markings and signage, such as banners, chalking, and yard signs, while, at the same time, maintaining the overall aesthetic appearance of the Campus. This policy also clarifies allowable […]
• Food and Beverage Services
  Published on: March 11, 2022
  Food and Beverage Services, Catering, Mobile Food Facilities (including Food Trucks), and Grilling on Campus [1] Primary Users may obtain an ABC rated fire extinguisher from Environmental Health and Safety – Fire Safety team for temporary use.
• Unmanned Aircraft Systems/Drones
  Published on: March 11, 2022
  1.    Purpose and Scope Purpose – This policy discusses the restrictions and authorization process regarding the use of drones and other Unmanned Aircraft Systems on Campus. Scope – Each individual or every group or organization intending to operate Unmanned Aircraft Systems/Drones on the University Campus is required to abide by this policy. 2.    Definitions Campus: […]
• Alcoholic Beverage
  Published on: March 10, 2022
  1.    Purpose and Scope Purpose – This policy augments University Regulation 2.019, Alcoholic Beverages, by establishing additional rules and requirements for venues and Events on University Property (as that term is defined in this policy) involving the sale, service, consumption, or possession of alcoholic beverages as set forth by the President’s designee, the Vice President […]
• Namings and Memorials
  Published on: February 9, 2022
  This policy is available at the University of Florida Board of Trustees website .
• Hosting International Scholars and International Visitors
  Published on: January 26, 2022
  1.    Policy Statement. The University of Florida (UF, the University) is committed to hosting International Scholars and Visitors for collaboration in research, teaching, extension and service activities. UF must comply with all applicable Federal and State laws and regulations when hosting International Scholars and International Visitors. 2.    Applicability. This Policy shall apply to all University […]
• Aid-A-Gator
  Published on: December 22, 2021
  1. Policy Statement The University of Florida recognizes that employees may experience temporary financial hardship due to significant life events such as sudden illness, family crisis, or natural disaster. The purpose of this policy is to outline the eligibility and accessibility requirements to UF’s Aid-A-Gator Program. 2. Applicability This policy applies to all eligible employees, […]
• Export Control Compliance
  Published on: November 18, 2021
  1.    Policy Statement. It is the policy of the University of Florida to comply with all United States export control laws and regulations including, but not limited to, those implemented by the Department of Commerce through its Export Administration Regulations (EAR) and the Department of State through its International Traffic in Arms Regulations (ITAR) as […]
• Working Remotely Abroad
  Published on: November 17, 2021
  1. Policy Statement To provide the University’s policy on employees working remotely outside of the United States.  2. Applicability This policy covers all University employees, regardless of funding type.  3. Definitions N/A  4. Policy Specifics The University of Florida recognizes the importance of a global presence and supports out-of-country opportunities when feasible. In an effort […]
• Eligibility for Rehire
  Published on: November 8, 2021
  1. Policy Statement This policy establishes the general guidelines for the University of Florida Human Resources (UFHR) determining whether a TEAMS employee is eligible for rehire subsequent to any type of separation from UF employment.  2. Applicability This policy applies to all current and future TEAMS employees.  3. Definitions N/A  4. Policy Specifics This policy […]
• Family Medical Leave Act (FMLA)
  Published on: November 4, 2021
  1. Policy Statement The University of Florida (UF) is committed to compliance with the Family and Medical Leave Act of 1993 (FMLA). The purpose of this policy is to provide employees a basic understanding of their rights and obligations under FMLA.  2. Applicability This policy applies to all employees eligible for leave under FMLA. To […]
• Workplace Violence
  Published on: October 28, 2021
  1. Policy Statement The purpose of this policy is to outline the University of Florida’s prohibition against violent and threatening and disruptive conduct covering all university employees, volunteers, contractors vendors and visitors. This policy also outlines reporting responsibilities and options should a safety concern arise within the University community. An essential goal of the University […]
• Training Attendance
  Published on: October 22, 2021
  1. Policy Statement This policy clarifies the standards and expectations for attendance at UFHR-sponsored training and professional development opportunities. This policy provides general guidelines for attendance expectations at all UFHR-sponsored training and professional development programs. All UF employees, with supervisor approval, are eligible to take UFHR-sponsored training and professional development programs. 2. Applicability This policy […]
• Breastfeeding in the Workplace
  Published on: October 18, 2021
  1. Policy Statement The purpose of this policy is to set forth the University of Florida’s commitment to establishing and maintaining a healthy and safe environment for our students, faculty, and staff. This policy provides support for students, faculty, and staff who choose to continue breastfeeding after returning to work following the birth of the […]
• Classification and Management of External Support
  Published on: October 6, 2021
  1.    Policy Statement The University of Florida (the “University”) strives to maximize its ability to effectively attract, manage, and steward financial and in-kind External Support (as defined below), while ensuring compliance with laws, regulations, rules, University policies and regulations, and specific terms and conditions of the External Support.  The University’s process for approval, negotiation, accounting, […]
• Emergency Consultation Compensation
  Published on: September 29, 2021
  1. Policy Statement This policy clarifies Emergency Consultation Compensation as set forth in UF Regulation 1.101 – Compensation. This policy provides additional information regarding non-exempt employees called at home to assist with emergencies, this is considered “time worked” and must be recorded as such.  2. Applicability This policy applies to non-exempt TEAMS, USPS, and OPS […]
• Employee Award and Recognition Programs
  Published on: September 22, 2021
  1. Policy Statement This policy clarifies Employee Award and Recognition Program as set forth in UF Regulation 3.040 – Employee Recognition Program. This policy provides additional information regarding the implementation of department level employee recognition and award programs designed to reward employees for superior performance.  2. Scope This policy applies to Academic Personnel, TEAMS, and […]
• On-Call Pay and Callbacks
  Published on: September 22, 2021
  1. Policy Statement This policy clarifies On-Call and Callback pay as set forth in UF Regulation 1.101 – Compensation. This policy provides additional information regarding the implementation of on-call and callback pay including eligibility.  2. Applicability This policy applied to TEAMS and USPS appointments.  3. Definitions N/A  4. Policy Specifics On-call pay is an additional […]
• Perquisites
  Published on: September 22, 2021
  1. Policy Statement This policy clarifies perquisites which are defined as those goods or services that may be given to, used by, or provided at reduced cost to employees that are essentially additional compensation above and beyond the employee’s regular pay or that reduce the employee’s normal personal expenses. Typical perquisites include low- or no-rent […]
• Premium Pay for Holidays and University Emergencies
  Published on: September 22, 2021
  1. Policy Statement This policy establishes Premium Pay for Holiday and University Emergencies standards for employees required to work on a university holiday or during a university emergency (as designated by the President or his/her designee) may be eligible for premium pay depending upon the college or vice presidential area’s compensation policy.  2. Applicability This […]
• Shift Differential
  Published on: September 22, 2021
  1. Policy Statement This policy clarifies shift differential pay as set forth in UF Regulation 1.101 – Compensation. This policy provides additional information regarding the implementation of shift differential pay including eligibility.  2. Applicability This policy applies to non-exempt TEAMS, USPS, and OPS employees.  3. Definitions N/A  4. Policy Specifics  Shift differential is additional compensation […]
• Non-Student Hourly OPS Employment
  Published on: September 15, 2021
  1. Purpose The purpose of this policy is to outline employment provisions for all non-student hourly Other Personnel Services (OPS) employees at the University of Florida. These employees are non-exempt under the provisions of the Fair Labor Standards Act. OPS employees are employed “at-will” and have no expectation of continued employment, nor do they have […]
• Employment Reference Policy
  Published on: September 7, 2021
  1. Policy Statement This policy establishes the general guidelines for University of Florida supervisors and managers.  2. Applicability This policy applies to all current and future employees.  3. Definitions N/A  4. Policy Specifics This policy provides general guidelines and clarify for providing reference checks for current and former employees. Employment references for former or current […]
• Working Safely and Maintaining Workplace Health Standards
  Published on: August 17, 2021
  1. Policy Statement The purpose of this policy is to outline the responsibility of all UF employees to work safely and maintain workplace health standards. As the University of Florida emerges from the COVID-19 pandemic, UF has established employee workplace health standards to promote a healthy environment for all UF affiliates and visitors. This policy […]
• Marine Operator Drug and Alcohol Testing
  Published on: August 16, 2021
  1. Policy Statement This policy affirms the University of Florida’s commitment to providing an environment free of the abuse of alcohol and the illegal use of drugs and alcohol in accordance with the Drug Free Schools and Communities Act Amendments of 1989, and, specifically, its compliance with the drug and alcohol testing provisions of U.S. […]
• Political Activity
  Published on: August 16, 2021
  1. Policy Statement The purpose of this policy is to provide guidance for faculty and staff engaged in political activities or running for public office.  2. Applicability This policy applies to all University of Florida employees.  3. Definitions As used herein, ‘political activities’ means activities related to elections, campaigns for or against candidates, issues, amendments, […]
• Children in the Workplace
  Published on: August 9, 2021
  1. Policy Statement The purpose of this policy is to provide guidance for creating a supportive working environment for employees to meet family obligations and to outline when children can appropriately be present within the UF workplace.​  2. Applicability This policy applies to all University of Florida employees.  3. Definitions N/A  4. Policy Specifics The […]
• Commercial Motor Vehicle Operator Drug Testing
  Published on: August 9, 2021
  1. Policy Statement This policy affirms the University of Florida’s commitment to providing an environment free of the abuse of alcohol and the illegal use of drugs and alcohol in accordance with the Drug Free Schools and Communities Act Amendments of 1989, and, specifically, its compliance with the drug and alcohol testing provisions of the […]
• Online/Internet Privacy Statement
  Published on: July 27, 2021
  Commitment to Privacy and Data Security The University of Florida (UF or University) values individuals’ privacy and actively seeks to preserve the privacy rights of those who share information with us. Your trust is important to us and we believe you have the right to know how information submitted through a University Web site is […]
• University of Florida Investment Policy
  Published on: July 15, 2021
  1. Purpose, Scope and Definitions Purpose The purpose of the UF Investment Policy (“Policy”) is to govern the investment of certain operating funds in accordance with sections 1011.42(5) and 218.415, Florida Statutes. This Policy addresses these requirements in the order as laid out in the Statutes. Scope This Policy applies to investable operating funds held […]
• Furlough Policy (includes UFF Faculty MOU)
  Published on: July 14, 2021
  PURPOSE This policy provides the framework for implementing employee furloughs. While the University strives to maintain stable employment and business continuity, it also recognizes that there are situations that will require necessary actions to mitigate financial and other adverse conditions. Furloughs are designed to be a proportionate response to such conditions and a job preservation […]
• Transition to Normal Campus Operations
  Published on: July 13, 2021
  Given recently released national guidance from the Centers for Disease Control and Prevention (CDC) and in concert with the State University System, the University of Florida will make masks optional rather than required for students, faculty, staff and guests on UF property and in UF facilities effective immediately. Those not fully vaccinated for COVID-19 are […]
• Policy on Political Campaigning on Campus
  Published on: June 25, 2021
  1.  Policy Statement and Purpose As discussed in its Freedom of Expression Statement ,  the University of Florida is committed to the principles of free expression, including the exchange of political viewpoints and ideas for all members of its community. The University encourages its students and employees to fully exercise their personal rights of citizenship, […]
• Substantive Change
  Published on: June 23, 2021
  1. Policy Statement Accredited institutions with the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) are required to notify SACSCOC of substantive changes, and when required, obtain approval before initiating such changes.  Failing to comply with the SACSCOC Substantive Change Policy and Procedures may cause an institution to lose its accreditation.  As a […]