Topic – Regulation and Policy Hub

Title	Category	Type	Number
University of Florida Bonus Policy	Human Resources	Policy	11.03711-037
Hiring and Compensation	Human Resources	Policy	11.03611-036
Legal and Display Name	Enrollment Management Human Resources	Policy	11.00411-004
Hazing	Compliance and Ethics	Policy	5.0055-005
Title IX	Compliance and Ethics	Policy	5.0035-003
Professional Selection	Construction Facilities and Real Estate	Policy	9.0069-006
Procurement Policy for Professional and Construction Services	Construction Facilities and Real Estate	Policy	9.0059-005
Design-Builder Selection	Construction Facilities and Real Estate	Policy	9.0049-004
Contractor Selection	Construction Facilities and Real Estate	Policy	9.0039-003
Construction Manager Selection	Construction Facilities and Real Estate	Policy	9.0029-002
Art in State Buildings	Construction Facilities and Real Estate	Policy	9.0019-001
Non-Commercial Aircraft Use	Finance	Policy	7.0027-002
Accessibility and Reasonable Accommodation for Individuals with Disabilities	Compliance and Ethics	Policy	5.0045-004
Post-Tenure Faculty Review	Academic Affairs	Policy	1.0051-005
Administrative Supplements	Human Resources	Policy	11.03511-035
Mandatory Health Insurance	Student Life	Policy	16.00416-004
Electric Mobility Devices and Bicycles	Business Affairs	Policy	4.0134-013
Licensing of Private Remote Sensing Systems	Research	Policy	14.00514-005
Student Computing Requirements	Information Technology	Policy	12.03012-030
Authentication Management	Information Technology	Policy	12.00612-006
Acceptable Use Policy	Information Technology	Policy	12.00212-002
Account Management	Information Technology	Policy	12.00312-003
Advertising on University Webspace	Information Technology	Policy	12.00412-004
Backup and Recovery	Information Technology	Policy	12.00712-007
Information Technology Audit and Logging	Information Technology	Policy	12.00512-005
Biometric Identification Policy	Information Technology	Policy	12.00812-008
Control of Electronic Media	Information Technology	Policy	12.00912-009
Data Classification Policy	Information Technology	Policy	12.01112-011
Domain Name	Information Technology	Policy	12.01212-012
Copyright Policy	Information Technology	Policy	12.01012-010
Information Technology Rationalization Policy	Information Technology	Policy	12.01712-017
Electronic Information Technology and Communication Accessibility	Compliance and Ethics Information Technology	Policy	12.01312-013
Electronic Mail	Information Technology	Policy	12.01412-014
Incident Response Policy	Information Technology	Policy	12.01612-016
Mobile Computing and Storage Devices	Information Technology	Policy	12.02012-020
Management for Terminated & Transferred Employees Policy	Information Technology	Policy	12.01912-019
Monitoring of IT Resources Policy	Information Technology	Policy	12.02112-021
Internet Protocol Address Assignment Policy	Information Technology	Policy	12.01812-018
Risk Management Policy	Information Technology	Policy	12.02512-025
Remote Access	Information Technology	Policy	12.02412-024
Physical Security of Information Technology	Information Technology	Policy	12.02212-022
Recognizing Corporate Supporters on the Web	Information Technology	Policy	12.02312-023
Spam Policy	Information Technology	Policy	12.02612-026
System Security Policy	Information Technology	Policy	12.02812-028
Wireless Network Policy	Information Technology	Policy	12.02912-029
E-Commerce Policy	Information Technology	Policy	12.02712-027
Identity Management Policies	Information Technology	Policy	12.01512-015
Offboarding University Employees	Human Resources	Policy	11.03411-034
Post-Retirement Volunteer Services	Human Resources	Policy	11.03311-033
Environmental Health and Safety	Business Affairs	Policy	4.0124-012
Examinations and Assessments	Academic Affairs	Regulation	7.0507.050
Youth Compliance & Child Abuse Reporting	Compliance and Ethics	Policy	5.0025-002
Policy on Policies	General Counsel	Policy	8.0018-001
P.K. Yonge Developmental Research School: Pupil Placement, Promotion and Graduation	Academic Affairs	Regulation	7.05617.0561
P.K. Yonge Developmental Research School: Student Conduct	Academic Affairs	Regulation	7.05627.0562
P.K. Yonge Developmental Research School: Admission Policy	Academic Affairs	Regulation	7.05657.0565
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.058 Classroom Attendance of Student Athletes. (1) Student-athletes who are members of the University’s intercollegiate athletics teams shall comply with the Class Attendance Policy for Student Athletes (May 2001) which is available at the Athletic Association’s Office of Student Life and is incorporated herein by reference. (2) Student- athletes who are members of the University’s intercollegiate athletics teams shall also comply with the Final Exam Policy for Student Athletes (May 2001), which is available at the Athletic Association’s Office of Student Life and is incorporated herein by reference. Specific Authority: 240.227(1) FS. Law Implemented: 240.227(15) FS. History: New 8-12-01, Formerly 6C1-7.058, Amended 7-10-23 (technical changes only). ">Classroom Attendance of Student Athletes	Academic Affairs	Regulation	7.0587.058
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"; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: d1 0; } #l4 {padding-left: 0pt;counter-reset: c2 1; } #l4> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; text-decoration: none; } #l4> li:first-child>:first-child:before {counter-increment: c2 0; } #l5 {padding-left: 0pt;counter-reset: c3 1; } #l5> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l5> li:first-child>:first-child:before {counter-increment: c3 0; } #l6 {padding-left: 0pt;counter-reset: c4 1; } #l6> li>:first-child:before {counter-increment: c4; content: counter(c4, lower-latin)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l6> li:first-child>:first-child:before {counter-increment: c4 0; } #l7 {padding-left: 0pt;counter-reset: c3 1; } #l7> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l7> li:first-child>:first-child:before {counter-increment: c3 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.061 Educational, Research and Service Sites. (1) Approval of the Board of Trustees and President, or his or her designee, is required before the establishment, reclassification, relocation, and closure of certain educational, research and service programs on sites apart from the main campus that are owned or leased by the University or used by the University jointly with another public entity, including certain sites located abroad or in other states. Such approval is also required for the acquisition of real property (whether by lease or title) comprising any such site. (2) The following definitions apply: (a) “Main campus” means the primary site of the University’s educational, research, and administrative activities in Gainesville, Alachua County, Florida. (b) “Additional campus,” of which there are three types, means a site apart from the main campus, which is University-owned, University-leased, or jointly used by the University with another public institution, and is used by an instructional and administrative unit of the University primarily to conduct upper-division undergraduate and graduate degree programs, as well as for the conduct of a wide range of administrative and student support services appropriate for the number of full-time equivalent (“FTE”) students served. An additional campus includes any such site with separate regional accreditation that meets or exceeds the thresholds listed below. An additional campus is a site of instructional activities having a relatively permanent commitment by the University for the foreseeable future, not an occasional, time-limited, or transitory activity. (c) The three types of additional campuses, and their thresholds are: 1. Type I campus is an additional campus where there has been obtained and there continues to be maintained enrollment of more than 2,000 FTE University students in courses which lead to a college degree. A type I campus typically provides a broad range of instruction for numerous full and partial degree programs, research activity, and an extensive complement of student services. A type I campus requires Board of Trustees approval under this regulation and Board of Governors (“BOG”) approval under BOG regulation 8.009. 2. Type II campus is an additional campus where there has been obtained and there continues to be maintained enrollment of 1,000 to 2,000 FTE University students in courses which lead to a college degree. A type II campus typically provides a moderate range of instruction for full and partial degree programs, limited research activity, and a moderate complement of student services. A type II campus requires Board of Trustees approval under this regulation and BOG approval under BOG regulation 8.009. 3. Type III campus is an additional campus where there has been obtained and there continues to be maintained enrollment of at least 300 but less than 1,000 FTE University students (or such lower threshold of FTE students as the BOG may, within its discretion, establish for its approval in a particular case, involving an operation and site that satisfy all other criteria of a type III campus). A type III campus typically provides a limited range of instruction for full and partial degree programs, limited research activity, and a limited complement of student services. A type III campus requires Board of Trustees approval under this regulation and Board of Governors (“BOG”) approval under BOG regulation 8.009. (c) Special purpose center means a site apart from the main campus, which is University-owned, University-leased, or jointly used by the University with another public institution, and is used by the University to provide certain special, clearly defined programs or services, such as research or public service programs or, if at a University-owned site apart from the main campus, non-degree credit instruction. (A site apart from the main campus, leased by the University, used jointly with another public entity by the University, or otherwise not owned by the University, to conduct non-degree credit instruction, is a special purpose site.) A special purpose center is the site of programs having a relatively permanent commitment by the University for the foreseeable future, not an occasional, time-limited, or transitory activity. Cooperative extension sites are not special purpose centers. Special purpose centers do not provide instructional programs or courses leading to a college degree. Special purpose centers require approval by the Board of Trustees under this regulation and BOG approval under BOG regulation 8.009. (d) Instructional site means a site apart from the main campus, which is not owned by the University and is used temporarily by an instructional unit of the University to provide a limited range of instructional programs or courses leading to a college degree. Instructional sites require approval by the President under this regulation. (e) Special purpose site means a site apart from the main campus, which is not owned by the University and is used by a unit of the University to provide services of an educational or community outreach nature, other than instruction leading to a college degree. Special purpose sites do not provide instructional programs or courses leading to a college degree. Instructional sites require approval by the President under this regulation. (3) The following approval processes for establishing, reclassifying, relocating, and closing additional campuses, special purpose centers, instructional sites, or special purpose sites shall apply: (a) Additional campuses and special purpose centers. 1. As an initial part of a process that may lead to the acquisition, establishment, reclassification, relocation, or closing of additional campuses or special purpose centers, the President or designee shall consult with the BOG Chancellor or designee to inform system-wide strategic planning. 2. Establishing, reclassifying, relocating, or closing an additional campus or special purpose center, including acquiring the real property (whether for lease or ownership or joint use with another public institution), shall be approved by the Board of Trustees and, subsequently, the BOG. No capital outlay funds shall be requested of the Legislature or expended, except for planning, prior to such approvals being obtained. 3. Proposals for establishing, relocating, and reclassifying additional campuses and special purpose centers shall be submitted to the Board of Trustees and, subsequently, to the BOG as required by BOG regulation 8.009, addressing accountability, a needs assessment, the academic programs, administration, budget and facilities, student services, and monitoring of implementation. 4. In addition to addressing the elements specified in subparagraph 3 above, proposals for establishing international campuses and special purpose centers shall address: a. The relationship of the international program to the institution’s mission and strategic plan; b. Any known legal requirements of the host country that must be met to establish and operate an additional campus or special purpose center in that country and the legal jurisdiction that will be applicable to the University’s operations; c. A risk assessment of the University’s responsibility for the safety of students, faculty, and staff; and d. How the University will exercise control over the academic program, faculty, and staff, if the programs are not operated exclusively by the University. 5. Proposals for closing additional campuses and special purpose centers shall be submitted to the Board of Trustees and, subsequently, to the BOG, using the format(s) developed by the BOG Office. The proposal shall include a request for the BOG to initiate a dialogue with the University and legislative leadership regarding the appropriateness of seeking statutory changes, if the additional campus or special purpose center has been established pursuant to law. (b) Instructional sites and special purpose sites. 1. The President is authorized to establish and close instructional and special purpose sites consistent with this regulation. 2. If an instructional or special purpose site scheduled for closing has been funded by the Legislature or established pursuant to law, the University shall provide documentation to the BOG justifying the closure, and shall initiate a dialogue with legislative leadership regarding the closure. (c) Closing any site covered by this regulation is defined by cessation of the defining programs; disposition of the real estate may or may not be involved. (4) The University shall receive approval from its Board of Trustees and the BOG prior to seeking separate accreditation from the Southern Association of Colleges and Schools for an additional campus. (5) The University shall annually monitor enrollment at its additional campuses. If enrollments fall below the minimum threshold designated for the additional campus, as defined in paragraph (2)(b) above for three consecutive years, the University shall develop and implement a plan for increasing enrollment, reclassifying the site, or closing the site. An exception shall be made for a type III campus that was approved by the BOG for establishment at an enrollment level below the minimum designated in paragraph (2)(b) above. In that case, if enrollments fall below the BOG-approved minimum for that site for three consecutive years, the University shall develop and implement a plan for increasing enrollment, reclassifying the site, or closing the site. (6) A letter of intent and consultation with the BOG is required under BOG regulation 8.004 if the University desires to offer academic credit degree or certificate programs, or substantial parts of a program, at locales apart from the University’s main campus or from any additional University campuses, if the University maintains a continuous physical presence at the locale beyond the length of a single course and the activities conducted at the locale are covered by that BOG regulation. (7) Undergraduate, lower level (1000 and 2000 level) courses may be offered only on the main campus except in accordance with BOG regulation 8.009(2). Authority: BOG Regulations 1.001; 8.004; 8.009. History: New 3-18-16.">Educational, Research and Service Sites	Academic Affairs	Regulation	7.0617.061
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"; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: d1 0; } #l5 {padding-left: 0pt; } #l5> li>*:first-child:before {content: " "; color: black; font-family:Symbol, serif; text-decoration: none; font-size: 12pt; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.100 Academic Program Termination and Temporary Suspension of New Enrollments. (1) Academic Program Termination. (a) To ensure the efficient use of state programs and maintain the quality and relevancy of academic programs offered at the University of Florida, programs may be terminated pursuant to Florida Board of Governors (BOG) Regulation 8.012. Reasons for terminating an academic program may include, but are not limited to, the following: 1. Enrollments are no longer sufficient to justify the cost of instruction, facilities, and equipment; 2. The program duplicates other offerings at the University; 3. Faculty or other resources are no longer sufficient to deliver a high-quality program; 4. The program is no longer aligned with the mission or strategic goals of the University, or is no longer aligned with the strategic goals of the BOG; or 5. The program no longer meets the needs of the citizens of Florida in providing a viable education or occupational objective. (b) In accordance with BOG Regulation 8.002, the University may not terminate a program funded through the Education and General budget entity in order to operate an identical or similar self-supporting or market tuition rate program at the same degree level. (c) Determining degree programs that are candidates for termination must follow the process established by the Office of the Provost, which includes review by the appropriate curriculum, financial, and administrative councils of the University. The process includes the following steps, together with additional notices and approvals as determined by the University: 1. The request will be submitted using the BOG, State University System of Florida, Academic Degree Program Termination Form which can be found at http://aa.ufl.edu/policies/academic-degree-programs/closing-programs/. 2. The request will be submitted for review and approval by: Department Chair or designee; College Dean or designee; University Curriculum Committee (undergraduate), Graduate Council (graduate) or other appropriate curriculum committee; Faculty Senate; Director of accreditation; Academic Affairs; Board of Trustees (BOT); BOG; and Office of the University Registrar. 3. The Termination Form shall include a plan to accommodate any students or faculty who are currently active in the program to be terminated. 4. Notice will be provided by the Office of the Provost to the Florida College System (FCS) institutions that the University has begun the process of terminating a baccalaureate program so that FCS students may be advised appropriately. 5. A process must be included with the Termination Form to evaluate and mitigate any potential negative impact the proposed termination may have on current representation of students and faculty at the time of the proposed termination. (d) The BOT has the responsibility and authority to approve termination of degree programs at the undergraduate, graduate, and professional levels with the exception of master’s degree programs in nursing, which must be approved by the BOG in accordance with BOG Regulation 8.008. Upon termination of a degree program by the BOT, the University will submit to the BOG, a request for termination prior to the start of the effective term. Upon resolution of any outstanding issues by the program’s termination, the change will be added to the State University System Academic Degree Program Inventory, and a letter of notification shall be provided to the University. (e) The BOT must approve the termination prior to the start of the effective term. (2) Temporary Suspension of New Enrollments in an Academic Program. The University may temporarily suspend new enrollments in active programs in accordance with BOG Regulation 8.012(2). Authority: BOG Regulation 8.012 History: New 4-22-22, Amended 3-17-23, Amended 5-5-25 (technical changes only).">Academic Program Termination and Temporary Suspension of New Enrollments	Academic Affairs	Regulation	7.1007.100
Academic Personnel Employment Plan: Academic Appointments, Types of Appointments, Appointment Status Modifier, and Academic-Administrative Classification Titles	Academic Affairs	Regulation	7.0037.003
Faculty and Appointments: Screening and Selection, Notice of Initial Appointments, Renewal of Appointments, and Delegation of Authority	Academic Affairs	Regulation	7.0047.004
College of Medicine; Clinical Faculty Teaching Appointments; Restrictive Covenants	Academic Affairs	Regulation	7.00417.0041
Faculty Evaluation	Academic Affairs	Regulation	7.0107.010
Non-Renewal of Non-Tenured or Non-Permanent Status Faculty Appointments; Notice of Ending Employment of Non-Tenured and Non-Permanent Status Faculty	Academic Affairs	Regulation	7.0137.013
Academic Freedom and Responsibility	Academic Affairs	Regulation	7.0187.018
Tenure and Promotion: Definition, Eligibility, Granting of Tenure, Criteria, Procedures and Methods of Processing, Confidential Nature of Materials and Discussions, Reports and Appeals, Permanent Status and Sustained Performance Evaluations	Academic Affairs	Regulation	7.0197.019
Permanent Status for County Extension Faculty and P.K. Yonge Developmental Research School Faculty	Academic Affairs	Regulation	7.0257.025
Personnel Exchange Program	Academic Affairs	Regulation	7.0327.032
Complaints Against Faculty Members	Academic Affairs	Regulation	7.0367.036
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"; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l5> li:first-child>:first-child:before {counter-increment: e1 0; } #l6 {padding-left: 0pt;counter-reset: e2 1; } #l6> li>:first-child:before {counter-increment: e2; content: counter(e2, lower-latin)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l6> li:first-child>:first-child:before {counter-increment: e2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.041 Methods for Review and Resolution of Faculty Grievances. (1) As used in this regulation, the terms listed below shall have the following meanings: (a) The term "grievance" shall mean a dispute or complaint concerning tenure, promotion, non-renewal and termination of employment contracts, salary, work assignments, annual evaluation, lay-off and recall, and other benefits or rights accruing to a faculty member pursuant to the regulations of the Board of Governors, Regulations of the University of Florida or by law. (b) The term "appeal" shall mean a process by which a university decision or action directly affecting a faculty member may be brought to the attention of the faculty member's chair or supervisor responsible for the decision or action who may then review and/or modify the decision or action. As used in this regulation "appeal" means an attempt to resolve the action being grieved through review by appropriate administrator(s) in order to reach resolution prior to the initiation of a grievance process. (c) The term "days" as used in this regulation shall mean calendar days. If a time limit expires on a non-business day, the limit shall be extended to 5 p.m. of the next business day. (d) The terms "elect" or "election" shall mean the filing of the request for a specific review of a grievance as provided in section (3) below in the Office of the President. (2) Informal Resolution and Appeal Process. (a) Faculty members are encouraged to seek resolution of their grievances prior to filing under a specific grievance procedure or requesting mediation through an informal appeal to the faculty member's immediate supervisor or the next ranking administrator or the administrator's designee. In the alternative, a faculty member may seek mediation in lieu of the grievance process. If a faculty member requests and the University agrees to mediate a dispute, the faculty member waives the right to grieve the allegations that are the subject of the mediation. A faculty member's request to mediate must be submitted within the same deadline the faculty member has to submit a grievance. (b) Attempts to informally resolve a dispute do not automatically suspend the applicable time limit for requesting a particular grievance or mediation procedure, as set out below. At the time a grievance or mediation request is filed, a written request for an extension of the applicable time limit for initiating the elected review procedure may be submitted in order to facilitate a resolution. Notwithstanding the foregoing, failure to elect a procedure prior to the applicable time limit, or prior to an extension thereof as approved by the University, shall constitute a waiver of the right to any method for grievance resolution as set out in sections (3)(a) and (b) below. (3) Procedures for Grievance Review -- Faculty members at the University of Florida may elect one of the procedures for review and resolution of a grievance described in this regulation. Unless stated otherwise in these regulations, an election of any one of these procedures shall constitute a waiver of all other procedures provided. (a) Faculty members in the collective bargaining unit must elect the grievance procedure in the Collective Bargaining Agreement between the United Faculty of Florida and the University of Florida Board of Trustees for grievances arising under the terms of the Agreement. The time limit for the election of such grievance process and the procedures for filing are as set forth in the Collective Bargaining Agreement. (b) Faculty members not in the collective bargaining unit may elect one of the following methods for a review of a grievance: a. University Faculty Grievance Procedure, University of Florida Regulation 7.042, for those matters involving University or Board of Governors regulations; or Faculty Senate Committee on Academic Freedom, Tenure, Professional Relations and Standards for those matters which are within the jurisdiction of the Committee. The Faculty Senate Committee on Academic Freedom, Tenure, Professional Relations and Standards shall have jurisdiction in matters involving University practices bearing on academic freedom, tenure, professional ethics, or the general welfare of the faculty when such matters are placed before it by the President or designee, or through charges filed by the same or faculty members as set forth in University of Florida Regulation 7.0441. The Committee shall have the right to reject the grievance, or require modification of the grievance, if it is not filed in accordance with the time limits set forth in section (3)(b)3 below or it is not within jurisdiction of the Committee. b. A faculty member who has elected to commence a review before the Faculty Senate Committee must address a written complaint to the President of the University. The complaint must be signed by the faculty member, and the following must be included therein: "I understand and agree that by filing this complaint initiating the formal method for grievance resolution provided by Regulation 7.04l(3)(b)2, I waive any right I might otherwise have to any other formal method for grievance resolution, as set out in Regulation 7.041(3)." The faculty member should furnish any relevant documentary evidence with the complaint to the President. c. The President or President's designee shall then refer the complaint and any documentary evidence submitted with the complaint to the Chairperson of the Faculty Senate Committee for review. The Committee shall follow its procedures and rules as established by the Faculty Senate or the Committee itself. See University of Florida Regulation 7.0441. The Committee shall submit its findings and recommendations to the President. The President may adopt, modify, or reject the Committee's report. Copies of the President's decision shall be sent to the parties involved in the grievance. The action of the President shall be final. 3. Time Limit. The election of any procedure for grievance review for a faculty member not in the collective bargaining unit must be initiated by filing the grievance with the Office of the President no later than thirty (30) days from the date following the act or omission giving rise to the grievance, or thirty (30) days from the date the faculty member acquires knowledge, or could reasonably have been expected to acquire knowledge, of the act or omission, if that date is later. (4) Discrimination complaints - A faculty member may utilize as appropriate the grievance process set forth in section (3) above or University of Florida Regulation 1.0063, for the resolution of a complaint of alleged discrimination in employment practices. A faculty member who files a written complaint under University of Florida Regulation 1.0063 waives any right he or she might otherwise have to file a grievance under section (3) above based on the same facts. Notwithstanding the foregoing, the faculty member does not waive the right to use the grievance procedures set out in section (3) above to grieve the same subject matter on a basis other than discrimination provided the applicable time limit, or any extensions thereof which have been granted, are met. Specific Authority: BOG Regulation 1.001. History: New 3-6-80, Amended 2-23-82, 5-l4-85, Formerly 6C1-7.41, 4-30-95, 7-27-98, 3-31-2006 (technical changes only), 3-17-09, 6-8-12, Amended 4-1-16.">Methods for Review and Resolution of Faculty Grievances	Academic Affairs	Regulation	7.0417.041
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"; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l18> li:first-child>:first-child:before {counter-increment: h1 0; } #l19 {padding-left: 0pt;counter-reset: h2 1; } #l19> li>:first-child:before {counter-increment: h2; content: counter(h2, lower-latin)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l19> li:first-child>:first-child:before {counter-increment: h2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.042 University Grievance Procedure for Faculty and Postdoctoral Associates: Definitions, General Information, and Procedures. (1) Definitions. (a) The term "grievance" as used in this regulation shall mean a dispute or complaint alleging a violation of the regulations of the University or the Board of Governors concerning tenure, promotion, non-renewal and termination of employment contracts, salary, work assignments, annual evaluation, lay-off and recall, and other benefits or rights accruing to a faculty member or postdoctoral associate pursuant to these regulations. (b) A grievance must be filed in the Office of the President with a copy to the grievant’s chief administrative officer (CAO) in the format described in section (5) below. The required information must be complete in order for the grievance process to begin. (c) The term "grievant" shall mean a faculty member who is not a member of the collective bargaining unit or a postdoctoral associate whose benefits or rights, as defined in subsection (1)(a) above, have been directly affected by an act or omission of the University or its representative and who has filed a grievance. (d) The term "days" shall mean calendar days. If a time limit expires on a non-business day, the limit shall be extended to 5 p.m. of the next business day. (e) The term “Grievance Committee” shall apply to a committee selected by either a vote of the college faculty or by appointment of the CAO to review the grievance at Step I. (f) The term "chief administrative officer" (cited as "CAO" in this regulation) shall mean the dean or director exercising authority over faculty in a college or budgetary unit, or the designee of such an individual. The CAO may also be the Senior Vice President for Health Affairs or Agricultural and Natural Resources, and/or the deans of the colleges within these budgetary units, including the functional Deans in IFAS, or for the purpose of this regulation the vice presidents or directors of major budgetary, academic or administrative units which are the organizational equivalent of colleges, such as Florida Museum of Natural History, University Libraries and Student Affairs. (2) General Information. (a) Purpose of Grievance Procedure - The purpose of the procedure is to provide a prompt and efficient collegial method for the review and resolution of grievances filed by faculty members of the University who are not members of the collective bargaining unit. The procedure set forth in this regulation is also the exclusive procedure available for the review and resolution of grievances filed by postdoctoral associates. (b) Time Limits. 1. A grievance shall be filed no later than thirty (30) days from the date following the act or omission giving rise to the grievance, or thirty (30) days from the date the grievant acquires knowledge, or could reasonably have been expected to acquire knowledge, of the act or omission, if that date is later. 2. Extensions requested for the purpose of attempts to resolve the grievance may be granted upon the grievant’s written request to the Office of the President, with a copy to the CAO. 3. Upon failure of the University or its representatives to provide a decision within the time limits provided in this regulation or any extension thereof, the grievance shall be deemed to have been transferred to the next step of the grievance process. 4. Upon the failure of the grievant to file a request for review within the time limits provided in this regulation, the grievance shall be deemed to have been resolved at the prior step, and the grievance file closed. The grievance shall not later be revived. 5. The University may refuse to entertain any grievance or request for review not filed within the applicable time limit or extension thereof. (c) Burden of Proof - The burden of proof shall be on the grievant, who must support his or her position regarding the grievance by a preponderance of the evidence, except that the burden of proof shall be on the University in a disciplinary grievance alleging a violation or violations under University of Florida Regulation 7.048, to establish by a preponderance of the evidence that the violation occurred. Counseling is not considered disciplinary action. (d) Limitations on Certain Remedies - l. Backpay may be awarded to a grievant if a determination is made that the grievant is not receiving the appropriate salary from the University, but other monetary damages, interest, or penalties, including attorney’s fees, shall not be awarded to a grievant. 2. A decision to award employment beyond the tenure probationary period, as defined in University of Florida Regulation 7.019 or the sixth (6th) year in the case of county extension faculty members, to a grievant shall not entitle the grievant to tenure or permanent status. In such case, the grievant shall have the right to an appropriate notice period, but is not entitled to any employment after the designated notice period. (3) Appeal or Resolution Process. (a) An aggrieved faculty member or postdoctoral associate is encouraged to arrange a meeting to discuss a possible resolution of the grievance with the appropriate administrator responsible for the act or omission giving rise to the grievance. This conference should be held within the thirty (30) day period, as described in subsection (2)(b)1. above, in which the grievance review procedure must be initiated. If such conference cannot be held within the thirty (30) day period, the aggrieved faculty member or postdoctoral associate must file a grievance in the Office of the President along with a written request for an extension of no more than thirty (30) days in order to continue to pursue resolution of the grievance. (b) Upon the grievant's written request, additional thirty (30) day extensions may be granted, unless to do so would impede the resolution of the grievance. Approval of any request for extension shall be in writing to the Office of the President with a copy to the CAO. The grievant may at any time terminate the extension by giving written notice to the CAO with a copy to the Office of the President that the grievant wishes to proceed with the grievance review procedure in the manner described in subsection (4)(b) below. (c) If an extension expires without a written request from the grievant for either a further extension or a Step I review, the grievance need not be processed further, and the grievance file will be closed. The grievance shall not later be revived. (4) Initiation of Grievance Review Procedure. (a) General Information. 1. The Grievance Procedure under this regulation shall commence upon the timely filing of a grievance in the Office of the President, which shall include all the information specified in "Step I Grievance", as described in subsection (5)(a) below, with a copy to the appropriate CAO. At the same time, a copy of the grievance shall be furnished to the grievant's chair or unit supervisor. The President or designee or the CAO may refuse to consider a grievance not filed in accordance with this regulation upon written notice to the grievant of the reasons for the decision. 2. The grievant shall indicate on the Step I grievance request that the grievance review procedure begin with either a review by the Grievance Committee or a review by the CAO. 3. If the grievant is a dean, director, or vice president, the grievant shall request that the grievance procedure begin at the Step 1 level with a review by the appropriate CAO, e.g., a vice president or senior vice president. If the grievant is a senior vice president, the grievant shall request that the President designate the senior official who will fulfill the roles of the CAO under Step I and the Provost under Step II in a single review. 4. A college or unit shall establish a three (3)-member Grievance Committee consisting of faculty to hear grievances filed under this regulation. Committee members may be selected either by a vote of the college faculty or be appointed by the CAO. Committee members may serve for staggered terms of either two (2) or three (3) years and shall be eligible for reappointment. The Committee shall designate one (1) of its members as chair. (b) Step I Review Procedure - 1.The STEP I Grievance Committee Meeting and Review Process - a. The Committee shall as soon as practicable but no sooner than seven (7) and no later than fifteen (15) days following the receipt of the grievance by the CAO, schedule a Step I meeting with the grievant. b. The Committee chair shall be responsible for notifying the grievant of the meeting. The grievant may be represented by a university colleague at this meeting. c. Before the Step I meeting, the grievant may make written request for copies of any identifiable documents relevant to the grievance and shall be furnished copies of such documents which may be lawfully disclosed to the grievant under University of Florida Regulations and state law. Charges for such copies shall be limited to the amounts that can be charged for copies under the Public Records Law, Ch. 119, Fla. Stat., except that the first $25.00 worth of copying will be free. d. At the Step I meeting, the grievant, or the grievant's collegial representative, shall have the right to present any evidence in support of the grievance to the Committee. e. After the Step I meeting, the Committee shall establish, through conferences and review of appropriate documentation, the facts giving rise to the grievance. f. The Committee may interview others in addition to the grievant and seek other evidence in order to recommend an appropriate resolution of the grievance to the CAO. g. The Committee shall maintain the confidentiality of any “limited access records” as defined in University of Florida Regulation 1.019 during the conduct of its review. h. The review shall be as collegial as possible, yet compatible with formulating a recommended resolution of the grievance. i. The Committee shall, no later than thirty (30) days after meeting with the grievant, submit to the CAO a report containing its findings and recommendations with respect to the grievance, including any proposed resolutions thereof. (I) The report shall indicate what evidence is deemed pertinent to the grievant's claims regarding the specific university regulations alleged to have been violated, and the factual basis for the Committee's recommendations. (II) The Committee's review of an administrator's decision that involved the exercise of discretion, such as, but not limited to, a decision regarding tenure, promotion, non-renewal or merit salary increase, shall not substitute the Committee’s judgment for that of the administrator, but shall be confined to determining whether the decision violated the regulations of the Board of Governors or of the University. (III) All documents considered relevant to the grievant’s claim or regulation violations by the Committee in its review of the grievance shall be attached to the Committee's report, along with a list of such documents. The Committee Chair may schedule a meeting to discuss the findings of fact and recommendations with the CAO. j. Within thirty (30) days of the receipt of the Committee's report, the CAO shall render a CAO decision in writing which either accepts the Committee's findings and recommendations, or which modifies such recommendations based on the Committee's findings, provided the CAO's decision includes detailed reasons for departing from the Committee's report. Copies of the CAO's decision and the Committee's report shall be sent to those parties directly involved in the grievance including the members of the Committee. A copy shall also be sent to the Provost. 2. Step I Chief Administrative Officer (CAO) Review. a. If the grievant elects to have the grievance review begin with the CAO, the CAO or a designee shall conduct the Step I review in accordance with the procedures outlined below. He or she shall review the evidence presented by the grievant in support of the alleged violations and conduct whatever review the CAO deems necessary, including interviewing of witnesses. b. The CAO shall as soon as practicable but no sooner than seven (7) and no later than fifteen (15) days following the receipt of the grievance by the CAO, schedule a Step I meeting with the grievant. Before the Step I meeting, the grievant may make written request for copies of any identifiable documents relevant to the grievance and shall be furnished copies of such documents which may be lawfully disclosed to the grievant under University of Florida Regulations and state law. Charges for such copies shall be limited to the amounts that can be charged for copies under the Public Records Law, Ch. 119, Fla. Stat., except that the first $25.00 worth of copying will be free. At the Step I meeting, the grievant, or the grievant's collegial representative, shall have the right to present any evidence in support of the grievance. After the Step I meeting, the CAO shall establish, through conferences and review of the appropriate documentation, the facts giving rise to the grievance. c. The CAO shall issue a written decision to the grievant stating the reasons for such decision no later than thirty (30) days after the Step I meeting. The CAO's review of an administrator's decision that involved the exercise of discretion, such as a decision regarding tenure, promotion, or merit salary increase, shall not substitute the CAO’s judgment for that of the administrator, but be confined to determining whether the decision violated the regulations of the Board of Governors or of the University. All documents reviewed by the CAO in reviewing the grievance shall be attached to the CAO's decision, along with a list of such documents. A copy of the decision shall be sent to the parties directly involved in the grievance. A copy shall also be sent to the Provost. d. The Step I review for grievants holding appointments in the Institute of Food and Agricultural Sciences or the J. Hillis Miller Health Science Center may include at the discretion of the University, a two (2)-level review by the dean or designee and the Senior Vice President for Agricultural and Natural Resources or the Senior Vice President for Health Affairs or designee of such Senior Vice President. If this two (2)-level procedure is to be used, the grievant shall be so advised in writing and the matter shall proceed as follows: Review by the appropriate dean or designee shall be conducted in accordance with the procedures set forth in subsection (4)(b)2 above. If the grievant is not satisfied with the decision, he or she may make a written request to the appropriate vice president for a further review of the decision of the dean or designee. Such a written request shall be filed with the appropriate vice president no later than fifteen (15) days from the grievant’s receipt of the decision of the dean or designee. The appropriate vice president or designee shall review the grievance in accordance with the procedures set forth in subsection (4)(c) below. The vice president or designee, shall issue a written Step I decision in the form set forth in subsection 4(c)3. below. Copies of this Step I decision and the attachments thereto shall be sent to those parties involved in the grievance. A copy shall also be sent to the Provost. (c) STEP II Review Procedures - If the grievant is not satisfied with the decision in Step I the grievant may file with the Office of the Provost a written request for review at the Step II level. Such request shall include all the information specified in the "Request for Review of Step I Decision", described in subsection (5)(b) below. The written request for review at the Step II level must be filed with the Office of the Provost no later than fifteen (15) days from the grievant's receipt of the Step I decision. The grievant may be represented by a university colleague or by legal counsel in the review of the grievance at the Step II level. l. The Provost or Provost’s designee shall review all documentation considered during the Step I process, and the recommendations made by the Grievance Committee, if applicable, and the decision of the CAO. 2. The Provost or designee may at his or her discretion consider materials beyond those described in subsection (4)(b) above in reviewing the grievance. Copies of such materials shall be furnished to the grievant. The Provost or designee shall meet with the grievant, the grievant's legal or collegial representative, and, if deemed necessary, the appropriate administrator, in an effort to resolve the grievance. Such a meeting shall be scheduled no later than fifteen (15) days following receipt of the request for review. The meeting shall afford the grievant, or the grievant's representative, an opportunity to present written and/or oral evidence relevant to the grievance. 3. Within thirty (30) days of the meeting, the Provost or designee shall issue a written decision with respect to the grievance, giving the findings of fact and the reasons for the conclusions reached. All documents reviewed by the Provost or designee in making the decision with respect to the grievance shall be attached to the decision, along with a list of such documents. Copies of the Step II decision and the attachments thereto shall be furnished to those parties involved in the grievance and to the University President. (d) STEP III Review Procedures - If the grievant is not satisfied with the Step II decision, the grievant may file, no later than fifteen (15) days from the date of the grievant's receipt of the Step II decision, a written request for the Provost or designee to move the grievance to an arbitration hearing. Such request shall include all the information specified in "Request for Review of Step II Decision", as described in subsection (5)(c) below. l. No later than fifteen (15) days after receipt of the request, the Provost or designee shall select an arbitrator on a rotational basis from an odd numbered panel of at least seven (7) arbitrators maintained by the University to hear the grievance. Arbitration proceedings shall be conducted in accordance with this regulation, supplemented by the Labor Arbitration Rules, published by the American Arbitration Association, as amended from time to time. The arbitrator's report shall be advisory to the University President, who shall consider its contents together with the record of the arbitration proceedings, as well as the Step I and II decisions with documents attached thereto, prior to rendering a final decision. 2. The arbitrator shall not have the authority to either add to, subtract from, modify, or alter the terms or provisions of Board of Governors and University regulations. The subject of the arbitration shall be confined solely to the application and/or interpretation of these regulations with respect to the precise issues submitted for arbitration. The arbitrator shall have no authority to determine any other issue. Any statements of opinion or conclusions not essential to the determination of the issues submitted made by the arbitrator shall be of no force and effect. 3. In those instances in which an administrator has made a judgment involving the exercise of discretion, such as decisions regarding tenure, promotion, or merit salary increases, the arbitrator shall not substitute his or her judgment for that of the administrator, nor shall the arbitrator review such decision except to determine whether the decision violated the regulations of the Board of Governors or of the University. If the arbitrator determines that such regulations have been violated, the arbitrator shall submit a report to the President with the findings of fact and recommendations concerning what the arbitrator deems to be appropriate action. 4. If it is found that notice of the end of employment of a faculty member was given after the date such notice was required to be given, the arbitrator may advise the President to renew or reappoint the grievant only after a finding that the timing of the notice given was such that either the grievant was deprived of reasonable opportunity to seek other employment, or the grievant actually rejected an offer of comparable employment which the grievant otherwise would have accepted. 5. All fees and expenses of the arbitrator shall be divided equally between the grievant and the University. Each party shall bear the cost of preparing its own case. The cost of any transcript of proceedings before the arbitrator shall be divided equally between the parties, and any such transcript shall be provided to the arbitrator, and then to the President. The cost of any additional copies of such transcripts shall be borne by the party requesting same. 6. The President shall issue a final written decision with respect to the grievance within thirty (30) days after receipt of the arbitrator's report, or as soon thereafter as possible. The decision shall either adopt the arbitrator's report and its recommendations, modify the report, or reject the report, provided the decision includes detailed reasons for departing from the arbitrator's report. Copies of the President's decision shall be sent to those parties involved in the grievance. (5) Requests for the review of a grievance at any of the steps shall be completed in the formats described in this section and filed in the Office of the President within the time limits described in this regulation. If the required information is not completed, the University shall not be responsible for initiating the review process. (a) For Step I – University Grievance Procedure under University of Florida Regulation 7.042REQUEST FOR A STEP I GRIEVANCE REVIEW NAME OF GRIEVANT: _____________________________________________COLLEGE OR UNIT: _______________________________________________DEPARTMENT: ___________________________________________________CAMPUS ADDRESS: _________ E-MAIL ADDRESS: ________PHONE NUMBER: ___________ FAX NUMBER: ___________Other address to which mailings pertinent to this grievance should be sent (if applicable): _________________ l. University Regulations Violated: ________________________2. Statement of Grievance (include specific date(s) of act(s) or omission(s)) complained of: _____________________________________________________3. Statement of Remedy Sought: _______________4. Type of Review requested (check one):( ) Step I Review by the Grievance Committee.( ) Step I Review by the Chief Administrative Officer(s).5. I do ( ) do not ( ) want an extension of time to seek resolution of this grievance. I request an extension of _ days. (No more than thirty (30) days can be requested with this grievance. A further extension may be requested in writing upon expiration of an approved extension.)6. I will be represented in this grievance by: (check one)( ) I will represent myself.( ) I will be represented by a University colleague.Name of colleague: ______________________Address: _________________________________7. I understand and agree that by filing this grievance and initiating the grievance procedure provided in University of Florida Regulation 7.042, I waive any rights I might have to any other grievance resolution procedure described in University of Florida Regulation 7.041(3).8. This grievance is hereby filed in the Office of the President on this day of _______, _. The following method of delivery was utilized:( ) Mail (certified or registered, with restricted delivery to the Office of the President, and return receipt requested).( ) Personal delivery to the Office of the President. Signature of Grievant Copies: ProvostChief Administrative OfficerGrievant’s Department Chair/Unit Supervisor (b) For Step II – University Grievance Procedure under University of Florida Regulation 7.042REQUEST FOR A REVIEW OF STEP I DECISION NAME OF GRIEVANT: __________________________________________COLLEGE OR UNIT: ____________________________________________DEPARTMENT: ________________________________________________CAMPUS ADDRESS: _________ FAX NUMBER: ________PHONE NUMBER: ___________ E-MAIL ADDRESS: _____Other address to which mailings pertinent to this grievance should be sent (if applicable): _______________ 1. Date of Step I Decision: ______________________________________2. I hereby request that the Provost or his or her designee review the attached decision at the Step II level because: ________________________3. I will be represented in this Step of the grievance procedure by: (check one)( ) Myself ( ) A colleague.Name __________________________Address ________________________( ) CounselName ______________________________Address ____________________________4. Copies of the following documents are attached to this request:a. Original Step I grievance form filed with the University;b. Step I decision issued by the Chief Administrative Officer; andc. All attachments to the Step I decision.5. I received the Step I decision on _____ and filed this request for review with the Office of the Provost on this _ day of ___, _. The following method of delivery was utilized:( ) Mail (certified or registered mail, with restricted delivery to the Office of the Provost and return receipt requested).( ) Personal delivery to the Office of the Provost. Signature of Grievant /Date Copies: Office of the PresidentGrievant’s Chief Administrative Officer (c) For Step III – University Grievance Procedure under University of Florida Regulation 7.042REQUEST FOR A REVIEW OF STEP II DECISION NAME OF GRIEVANT: ___________________________________COLLEGE OR UNIT: _____________________________________DEPARTMENT: _________________________________________CAMPUS ADDRESS: _______ FAX NUMBER: ___________PHONE NUMBER: _________ E-MAIL ADDRESS: ________Other address to which mailings pertinent to this grievance should be sent (if applicable): ________________ l. Date of Step II Decision: _______________________________2. I hereby request that the President or his or her designee initiate a review of the attached decision at the Step III level because: ________________________________________3. I will be represented in this Step of the grievance procedure by: (check one)( ) Myself( ) A colleagueName ___________________________________Address _________________________________( ) CounselName ____________________________________Address __________________________________4. Copies of the following documents are attached to this request:a. Original Step I grievance form filed with the University;b. Step I decision issued by the Chief Administrative Officer;c. All attachments to Step I decision;d. Request for review of Step I decision filed with the University;e. Step II decision issued by the Provost;f. All attachments to Step II decision.5. I received the decision on ________________, filed the request for review at the Step III level on this _______day of ___________, ______. The following method of delivery was utilized:( ) Mail (certified or registered, with restricted delivery to the Office of the President and return receipt requested).( ) Personal delivery to the Office of the President. Signature of Grievant Copies: ProvostGrievant’s Chief Administrative Officer Authority: BOG Regulation 1.001. History: New 3-26-80, Amended 2-23-82, 5-14-85, Formerly 6C1-7.42, Amended 6-28-98, 6-21-00, 7-19-05, Formerly 6C1-7.042, Amended 3-16-10, 6-8-12, 4-1-16.">University Grievance Procedure for Faculty and Post-Doctoral Associates; Definitions, General Information and Procedures	Academic Affairs	Regulation	7.0427.042
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"; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l11> li:first-child>:first-child:before {counter-increment: c3 0; } #l12 {padding-left: 0pt;counter-reset: c2 1; } #l12> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l12> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.0441 Procedures of the Faculty Senate Committee on Academic Freedom, Tenure, Professional Relations and Standards Committee. (1) This rule describes informal and formal procedures to resolve charges and complaints brought by faculty members not in the collective bargaining unit or by the University involving University practices bearing on academic freedom, tenure, professional ethics or the general welfare of the faculty through the Faculty Senate Committee on Academic Freedom, Tenure, Professional Relations and Standards. (2) Time Limit for Filing and Informal Appeal Procedures. Charges and complaints involving University practices bearing on academic freedom, tenure, professional ethics or the general welfare of the faculty should be resolved prior to commencement of formal proceedings whenever possible. See Regulation 7.041. However, attempts to informally resolve the charges and complaints do not remove the 30 calendar-day time limit for filing charges and complaints stated in subsection (4) below. If additional time is necessary to reach an informal resolution, an extension must be requested in writing before the 30 calendar-day time limit has expired. The extension shall be requested, and may be granted by, the University President, or the President's designee. Proceedings through the Academic Freedom, Tenure, Professional Relations and Standards Committee may be denied to any faculty member who fails to comply with the applicable time limits set forth herein. (3) Composition and Jurisdiction. The Committee on Academic Freedom, Tenure, Professional Relations and Standards shall be a standing committee of the Faculty Senate as set forth in Article III, 6(B) of the University Constitution. The Committee shall have jurisdiction to hold hearings and make findings of fact, conclusions of law, and recommendations in matters involving University practices bearing on academic freedom or tenure, and University practices generally applicable to faculty members bearing upon professional ethics, or the general welfare of the faculty. Such proceedings may be commenced by the University President through charges filed by the same or by a faculty member individually affected by the alleged practices. (4) Commencement and Pre-Hearing Procedure. All periods of time in this rule refer to calendar days, unless otherwise specified. If any deadline falls on a non-business day, the period shall be extended to 5:00 p.m. of the next business day. (a) Commencement of Proceeding by Faculty Members. 1. A faculty member (including any administrator who has faculty status) may commence proceedings before the Committee by filing one or more charges or complaints within 30 days after the complainant knew or should have known of the occurrence of the alleged action(s) on which the claim is based by stating his or her charge or complaint in a letter to the University President. A faculty member may request an extension of time from the University President, or the President's designee for such filing. The request must be in writing and must be received before the 30 day time limit has expired. The granting of the extension of time must be in writing and for a definite time period. Filing of such a letter of complaint or charges (hereafter "letters") shall constitute waiver of all other grievance procedures as provided in Regulation 7.041. 2. The letter must state that the faculty member elects to have the Committee investigate the charge(s) or complaint(s) and state that by this election he or she waives all other grievance procedures available within the University. The letter must assert sufficient facts to reasonably inform the University of the nature of the charge(s) or complaint(s). It is important that the faculty member describe which of his or her rights have been violated, in what manner, and clearly delineate what remedy(s) is sought. Copies of any and all papers, statements, documents or other items in the possession of the faculty member filing the letter that bear upon the matter, together with a list of the names and addressees of all persons believed to have pertinent information, shall be filed with the letter. The University President, or the designee, shall refer the letter to the Committee Chairperson, unless the letter is untimely and no extension has been granted. 3. If the Committee Chairperson believes the letter does not meet the requirements of this rule, including whether the charges or complaints fall within the jurisdiction of the Committee, the faculty member may be directed in writing by the Chairperson to amend his or her charge(s) or complaint(s) within a designated period of time, and, failing that, the Committee Chairperson may dismiss the matter and may advise the faculty member of other grievance procedures that may be available. The Committee Chairperson shall, upon receipt of the letter, provide a copy of it to the person(s) against whom the charge(s) or complaint(s) has been lodged. The Committee Chairperson shall attempt to resolve the matter informally by discussion with the persons involved. 4. The Committee Chairperson shall appoint, within 25 days of receipt of the written complaint or the failure to informally resolve the matter, whichever is later, a three-member Inquiry Panel. Upon appointment, the Inquiry Panel will schedule a meeting which generally should be held within 25 days of the appointment, with at least 15 days notice to affected parties. The Inquiry Panel shall investigate the validity of the charges and evaluate the evidence presented to determine probable cause for proceeding to a formal hearing by the Committee. Alternatively, the parties may agree upon an expedited process in which the Inquiry Panel will conduct a collegial review of the complaint under the procedures set forth in subsection (7) below. The parties must elect the option of an expedited process through a written request signed by all parties addressed to the Committee Chairperson. The request must be received prior to the first meeting of the Inquiry Panel. 5. The Inquiry Panel shall issue a report to the Committee Chairperson within 25 days after the conclusion of the meeting, which shall be a preliminary hearing if no request for an expedited process has been received unless otherwise agreed by all affected parties. A recommendation to proceed to a formal hearing before the Committee requires that at least two members of the Inquiry Panel find that probable cause exists. If at least two members of the Inquiry Panel conclude that no probable cause exists, the matter shall be considered closed. Copies of the Inquiry Panel probable cause report shall be provided to all affected parties. Within 25 days after the Inquiry Panel's report finding probable cause to proceed to a formal hearing has been received by the Committee Chairperson, the charges or complaints shall be referred to a Hearing Panel by the Committee Chairperson for proceedings in accordance with subsection (8) hereof. 6. At any time prior to the conclusion of the formal hearing, an informal resolution may be reached. If the matter is informally resolved, the terms of any informal agreement shall be put in writing and signed by all parties. The signatures of the parties shall indicate: a. Full resolution of all issues raised by the faculty member commencing the charge(s) or complaint(s). b. Relinquishment of the right to bring any future action based on any of the issues involved in the charges or complaint. (b) Commencement of Proceedings by the University. 1. The President or the President's designee may commence proceedings by referring matters to, or filing charges with, the Committee on Academic Freedom, Tenure, Professional Relations and Standards. The University shall file charges by providing an original written notice of issues to the Committee Chairperson and a copy thereof to the faculty member charged. The notice shall assert sufficient facts to reasonably inform the faculty member of the nature of the charge. Copies of any and all papers, statements, documents or other times in the possession of the party commencing the proceedings, bearing upon the charges, together with a list of the names and addresses of all persons believed to have pertinent information, shall be filed with the charges. The Committee Chairperson shall transmit to the faculty member charged a copy of this rule. At any time prior to the conclusion of the formal hearing, an informal resolution may be reached. 2. Upon receipt of charges, the Committee Chairperson may refer the charges to a three-member Inquiry Panel for investigation. Upon appointment, the panel will schedule a meeting, the preliminary hearing, which generally should be held within 25 days of the appointment, with notice of at least 15 days to affected parties. The panel shall investigate the validity of the charges and evaluate the evidence, to determine if there is probable cause for proceeding, seek an informal resolution agreeable to all parties, or allow the University to amend the charges if desired. The Inquiry Panel shall issue written probable cause report within 25 days after the hearing, which shall be furnished to all affected parties. A recommendation to proceed to a formal hearing requires that at least two members of the Inquiry Panel find that probable cause exists. If at least two members of the Inquiry Panel find no probable cause, the case shall be closed. Copies of the preliminary report shall be provided to all affected parties. 3. Within 25 days after the Inquiry Panel's report findings probable cause to proceed to formal hearings has been received by the Committee Chairperson, the charges shall thereupon be referred to a Hearing Panel by the Committee Chairperson for proceedings in accordance with subsection (8) hereof. (5) Inspection of Evidence: Should an Inquiry Panel be appointed, the Committee Chairperson shall deliver all papers and other items or information received by him or her to the Presiding Officer of the Inquiry Panel at least ten days before the first meeting of the panel. The Committee Chairperson shall notify the party charged of the Committee's custody of such evidence before the first meeting of the Inquiry Panel, and the names and addresses of witnesses obtained by investigation shall be made available to all parties in like manner. No provision hereof shall prevent the introduction of any other evidence provided that affected parties shall be entitled a reasonable time in which to examine and consider same. Upon the request of the faculty member or the Committee, the University shall supply the faculty member and the Committee all relevant information pertinent to the charges or complaint. (6) Burden of Proof. The burden of proof shall be on the faculty member bringing the complaint(s) or charge(s), who must support his or her position regarding the matters complained of or charged by a preponderance of the evidence, except that if the complaint challenges disciplinary action under Regulation 7.048, the burden of proof shall be on the University to establish by a preponderance of the evidence that a violation under that rule occurred. Counseling is not considered disciplinary action. (7) Expedited Proceedings. If the parties elect in writing an expedited review process by the Inquiry Panel, the Inquiry Panel shall, generally within 25 days of receiving the request, schedule a meeting with the complainant(s) and the person(s) complained or charged. Notice of at least 15 days shall be given to these affected parties. (a) At the meeting the faculty member bringing the complaint(s) or charge(s) shall have the right to present any evidence in support of the complaint(s) or charge(s) to the panel. The person(s) complained of or charged shall have the right to present any evidence in support of his or her position to the committee. The panel may interview other persons and seek other evidence. The review shall be as collegial as possible, yet compatible with formulating a recommended resolution of the charge(s) or complaint(s). (b) The Inquiry Panel shall adopt a final report to the President containing findings of fact, conclusions of law, and recommendations on the matters considered. The report, along with all evidence submitted to the panel, should be forwarded to the President, with copies to the parties, within 60 days of the referral of the complaint to the Inquiry Panel for expedited review. The President shall then dispose of the matter pursuant to subsection (9) hereof. (8) Formal Hearings Before the Academic Freedom, Tenure, Professional Relations and Standards Committee: (a) Composition of Hearing Panels. 1. Any formal hearings shall be conducted by a panel of three members of the Academic Freedom, Tenure, Professional Relations and Standards Committee, plus at least one alternate (from among the remaining members of the Committee) who shall have a vote only under the conditions specified in subparagraph 6. below. The Committee Chairperson shall select the members of the Hearing Panel and designate a Presiding Officer and Vice-Presiding Officer. The Vice-Presiding Officer shall automatically replace the Presiding Officer under the circumstances specified in subparagraph 6. below. 2. Whenever feasible, at least one panel member shall be a person familiar with due process of law, by training or experience, and no member of the Inquiry Panel should be on the Hearing Panel of the same cases. 3. In pre-hearing conferences and the formal hearing, a full panel of three members must be present at all times. 4. All parties to the action shall have the right to challenge a panel member's right to serve for cause prior to the presentation of evidence. Members of the Hearing Panel, other than the challenged member, shall determine by a majority vote if a member challenged for cause shall be excused. 5. After the formal hearing of a particular case has begun, any Hearing Panel member shall serve to the conclusion of the case even if his or her term as a Committee member may have expired. 6. If a panel member is not present at a formal hearing session, the remaining members of the panel shall decide by majority vote whether to postpone the session or to remove the absent member from the panel and replace him or her with an alternate. If an alternate is formally seated, he or she will retain the voting status of a regular member of the Hearing Panel for the duration of the case. (b) The University President or the President's designee shall appoint an appropriate person to serve as the legal advisor to the Committee, including the Inquiry Panel and the Hearing Panel. (c) Following selection, the Hearing Panel may meet for pre-hearing conferences and schedule a hearing after notice to affected parties. The hearings shall be held no earlier than 15 days after notice to affected parties, unless otherwise agreed by all affected parties. (d) Parties shall have and be informed of the following rights: 1. To be represented by a colleague authorized in writing by the party to act on his or her behalf or by counsel; 2. To make an opening statement; 3. To identify witnesses for the hearing, or, when required by circumstances which involve the inability of a witness to appear and testify at the formal hearing, to request that the sworn statement of such witnesses be taken and transcribed; 4. To examine and cross-examine any witness who may testify; 5. To offer any relevant material and competent evidence; and 6. To make a closing statement at hearing. (e) Witnesses. 1. The Presiding Officer shall require a witness to affirm or swear to tell the truth prior to testifying. The oath or affirmation shall be administered by a notary public or by any other person authorized by law to administer oaths or affirmations. 2. If requested by any party, any witness shall be excluded from the formal hearing save when giving his or her testimony, except that in any case initiated by a faculty member, the University may have one representative present throughout the hearing, even though the representative may be required to testify. (f) Evidence. 1. Admissible evidence shall be any evidence of a type commonly relied upon by a reasonably prudent person in the conduct of his or her affairs; however, hearsay may be used only to supplement or explain other evidence, and shall not be sufficient, in itself, to support a finding. 2. All rulings as to the admissibility of evidence shall be made by the Presiding Officer of the formal Hearing Panel, subject to objection by any member. Only the majority vote of the formal Hearing Panel including the Presiding Officer shall overcome the Presiding Officer's ruling. (g) Parties charged shall not be required, either during any investigation or at any hearing or meeting, to make any statement or to testify unless they expressly desire to do so and, in the event that they elect to remain silent, such fact shall not be considered by the Hearing Panel in making its report. The term "party charged" shall mean only an individual against whom proceedings have been commenced in his or her individual capacity, and shall not apply to any official or representative capacity in the matter under consideration. The charge shall clearly state the status or capacity in which he or her is alleged to have acted. (h) Within 60 days after conclusion of a formal hearing, the Hearing Panel shall adopt a proposed report containing findings of fact, conclusions of law and recommendations on the matters considered. Copies of same shall be furnished to all parties by the Presiding Officer of the panel. Within 10 days after receipt of such report, the parties shall have the right to submit written exceptions thereto. (i) After consideration by the Hearing Panel of any exceptions to its proposed report, the Hearing Panel, by a majority vote, shall adopt a final report containing findings of fact, conclusions of law, recommendations, and the vote on the report. Members in the minority may adopt separate reports, which shall be appended to the majority report. Copies of the final report shall be furnished to all parties. (j) A hearing in which evidence is presented may be recorded by the Hearing Panel. The record of the case shall include all physical evidence considered by the Committee, along with pleadings, notices, tapes of the hearing and transcripts (if any) and reports. The record shall be retained by the Secretary of the Faculty Senate for a period of not less than three years after the date of the President's written decision in the proceeding. (9) Report to the President. (a) Upon completion of the proceedings by the Inquiry Panel under the expedited review process or by the Hearing Panel, the panel's report and record shall be filed with the President. (b) Within 25 days of receipt of both record and report, or as soon thereafter as is possible, the President shall adopt as is, or modify, and implement as he or she deems appropriate, the conclusions of law and the recommendations contained in the panel's report, or reject the report in its entirety. In taking such action the President may not rely on ex parte communications and may not reject or modify findings of fact if they are supported by competent substantial evidence in the record. Such decision by the President will be provided in writing to the parties. If the report or recommendations are modified or rejected, the parties shall be furnished specific reasons therefor. The President will meet with the Hearing Panel to discuss the decision. Specific Authority: 1001.74(4) FS. Law Implemented: 1001.74(19) FS. History: New 4-30-95, Amended 5-22-01, 7-19-05, Formerly 6C1-7.0441, Amended 7-10-23 (technical changes only).">Procedures of the University Senate Committee on Academic Freedom, Tenure, Professional Relations and Standards Committee	Academic Affairs	Regulation	7.04417.0441
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(1) Just cause for termination, suspension, and/or other disciplinary action imposed on a faculty member shall be defined as incompetence or misconduct, which shall include, but not be limited to, the following: (a) Neglect of duty or responsibilities which impairs teaching, research, or other normal and expected services to the University; (b) Failure to perform the terms of employment; (c) Willful violation of a rules or regulation of the University; (d) Failure to discharge assigned duties; (e) Conduct, professional or personal, involving moral turpitude; (f) Violation of the ethics of the academic profession; (g) Action(s) which impair, interfere with, or obstruct; or aid, abet, or incite the impairment, interference with, or obstruction of; the orderly conduct, processes, and functions of the University. Refer to Article V, Section (5)(G) of the University Constitution and Regulations 1.007, 1.008, and 7.010. (h) Failure to return from an approved leave; (i) Failure to maintain professional licensure or clinical privileges necessary to perform assigned duties; (j) Threatening or abusive language or conduct; (k) Sexual harassment; (l) Falsification of records; (m) Unauthorized use of state property, equipment or personnel; (n) Possession, sale, distribution of alcoholic beverages or nonprescribed drugs; (o) Insubordination; (p) Possession of unauthorized weapons and/or firearms on university property. (2) Termination and Suspension. (a) The appointment of any faculty member can be suspended or terminated with or without pay during the term of the faculty member's employment contract for just cause. The faculty member shall be given written notice of the proposed termination or suspension by the President or a designee. The notice shall specify the reasons for termination or suspension and the effective date of the termination or suspension. Such notice shall be sent in accordance with the provisions of subsection (5) below. Following the sending of the notice of proposed termination or suspension, the faculty member may be reassigned. (b) Within ten (10) days, excluding Saturdays, Sundays, and university holidays, following the receipt of the notice of the proposed termination or suspension, the faculty member may respond in writing to the individual who issued the notice regarding the proposed action to be taken as stated in the notice, and may schedule a meeting to present any matter which the faculty member believes should be brought to the attention of the individual issuing the notice regarding the termination or suspension without pay. Such meeting shall in no way modify any rights the faculty member may have under subsection 7.041(3). (c) Termination or suspension imposed under this section shall take effect on the date set forth in the notice of termination or suspension, except that if the faculty member timely files a grievance concerning the termination or suspension as set forth in Regulation 7.041(3), the faculty member shall not be deprived of pay and benefits until the grievance process ends with an outcome that allows the discipline. (3) Suspension Pending Investigation -- Notwithstanding the provisions of paragraph (2)(b) above, if the President or designee has reason to believe that a faculty member's actions or presence on the job would adversely affect the orderly conduct and processes of the University and/or jeopardize the safety or welfare of the faculty member, colleague(s), other employee(s), or student(s), the President or designee shall immediately suspend with pay the faculty member from the performance of duties pending an investigation, which shall not exceed thirty (30) days without appropriate justification. (a) Within two (2) days following the suspension, excluding Saturday, Sunday, and university holidays, the President or designee shall send a written notice to the faculty member specifying the reason(s) for the suspension. The notice shall be sent in accordance with the provisions of subsection (5) below. (b) At the close of the investigation described above, the President or designee shall send written notice to the faculty member of any additional action, such as further suspension, termination, or other disciplinary action to be taken by the University. The notice shall specify the reason(s) for the action and shall be sent in accordance with the provisions of sub section (5) below. (4) Other Disciplinary Action -- The President or designee retains the right to impose disciplinary action other than suspension or termination for just cause and for other cause as is provided for in the rules and regulations of the University. Disciplinary actions include a reprimand, demotion, payment of fines, reassignment or required leave. Written notice of such disciplinary action, specifying the reason(s) therefor, shall be sent to the faculty member by the President or designee, in accordance with the provisions of subsection (5) below. Counseling shall not be considered disciplinary action. (5) Notification -- Whenever notice is required to be sent under this rule, the notice shall be hand delivered or forwarded to the faculty member by certified mail with a return receipt requested. The deposit of such notice in the U.S. Mail satisfies the requirement of notification. (6) Records of Disciplinary Action. (a) If a faculty member is disciplined the record of the President or designee shall be included as part of the faculty member's personnel records. (b) If a faculty member prevails in a grievance procedure arising from termination, suspension, or other disciplinary action, all records concerning such disciplinary action shall be removed from the faculty member's personnel file and the grievance decision with the documentation shall be retained only in the unit administrator's file in order to record the results of the grievance decision. (c) If a faculty member is dismissed, the records of any hearing and actions of the President or designee shall be included as part of the faculty member's personnel records including the employment file maintained by the Director of Division of Human Resources. Specific Authority: 1001.74(4), 1012.92(1) FS. Law Implemented: 1001.74(19), 1001.75(3), 1012.92 FS. History: New 3-26-80, Amended 5-14-85, Formerly 6C1-7.48, Amended 7-27-98, 5-22-01, 3-12-03, 7-19-05, Formerly 6C1-7.048, Amended 7-10-23 (technical changes only).">Suspension Termination, and Other Disciplinary Action for Faculty: Definition of Just Cause, Termination, Suspension, and Other Disciplinary Action, Suspension Pending Investigation, Notification and Records of Disciplinary Action	Academic Affairs	Regulation	7.0487.048
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"; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: d1 0; } #l5 {padding-left: 0pt; } #l5> li>*:first-child:before {content: "•"; color: black; font-family:Symbol, serif; text-decoration: none; font-size: 12pt; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.049 Textbook and Instructional Materials Affordability and Transparency.(1) Pursuant to Florida Board of Governors (BOG) Regulation 8.003 and section 1004.085, Florida Statutes, the University of Florida establishes the following textbook and instructional materials affordability procedures to minimize the cost of required or recommended textbooks and instructional materials for students while maintaining the quality of education and ensuring academic freedom.(2) Pursuant to BOG Regulation 8.003, the selection of textbooks and instructional materials shall be determined after cost-benefit analyses that enables students to obtain the highest quality textbooks and instructional materials at the lowest prices available by considering:(a) Purchasing digital textbooks in bulk;(b) Expanding the use of open-access textbooks and instructional materials;(c) Providing rental options for textbooks and instructional materials;(d) Increasing the availability and use of affordable digital textbooks and learning objects;(e) Developing mechanisms to assist in buying, renting, selling and sharing textbooks and instructional materials;(f) The length of time that textbooks and instructional materials remain in use; and(g) An evaluation of cost savings for textbooks and instructional materials which a student may realize if individual students are able to exercise opt-in or opt-out provisions for the purchase of the materials.(3) In consultation with providers, including bookstores, the University will implement, when feasible and with documented evidence of such cost reduction, innovative pricing techniques and payment options for textbooks and instructional materials that include an opt-in or opt-out provision for students.(4) The Provost shall establish textbook and instructional material adoption deadlines for each term, which shall be no later than forty-five (45) days prior to the first day of class for such term.(5) Textbook adoption forms shall be timely filed by course instructors and incorporate:(a) The textbook and other instructional materials required for each course;(b) A declaration by the course instructor of the intent to use all required items ordered, including each individual item sold as part of a bundled package; and(c) In those cases in which a new edition of a textbook previously used by the instructor for the same course is adopted, a declaration that the use of the new edition is warranted taking into account the extent to which the new edition differs significantly and substantively from the edition previously used, the value of changing to the new edition, and the availability of the previous edition.(6) A request for an exception to a textbook adoption deadline shall be submitted in writing to the Office of Academic Affairs prior to the adoption deadline and shall provide a reasonable justification for the exception. No request need be submitted for courses and sections added to the course listing after the textbook adoption deadline.(7) Textbooks and other instructional materials in the textbook adoption forms filed by the adoption deadline will be posted on the bookstore website by a deadline date to be determined each semester by the Provost. The deadline date shall be set no later than forty-five (45) days prior to the first day of class for each term.(8) The list of required and recommended textbooks and instructional materials must:(a) Include the International Standard Book Number (ISBN) or other identifying information, which must include, at a minimum, all of the following: the title, all authors listed, publishers, edition number, copyright date, published date, and other relevant information necessary to identify the specific textbooks or instructional materials required and recommended for each course;(b) Be posted as early as is feasible but at least forty-five (45) days before the first day of class for each term;(c) Be searchable by the course subject, the course number, the course title, the name of the instructor of the course, the title of each assigned textbook or instructional material, and each author of an assigned textbook or instructional material;(d) Be easily downloadable by current and prospective students;(e) If a course is a general core course option identified pursuant to section 1007.25, Florida Statutes, the course syllabus must be included and contain the following:• The course curriculum.• The goals, objectives, and student expectations of the course.• How student performance will be measured; and(f) Starting with postings for the fall 2022 term, the above information must remain posted in a public, searchable database for at least five (5) academic years.(9) Determination of student ability to pay for textbooks and other instructional materials will be made through standard student financial aid eligibility assessments.(10) Students with confirmed financial aid eligibility may choose to enter into a deferred payment program to buy textbooks and other instructional materials up to the approved purchase limit at the designated campus bookstore or may apply for a short-term advance for textbook purchases.(11) All the applicable provisions of this regulation shall apply to dual enrollment courses and related textbooks and instructional materials.(12) In accordance with procedures established by the Provost office, all faculty or instructors must:(a) review all required course materials for each course they teach each semester; and(b) attest that:(i) they will review all required materials for each course they teach each semester before the materials are presented or assigned to the students, and;(ii) the materials are appropriate for each course. Materials include but are not limited to textbooks, test and assignment questions, assigned and supplemental readings, and any other instructional material the faculty member plans to assign to students to read and review in the course. If the University is using an adjunct or temporary instructor for a course and has selected the materials for the course, the individual responsible for selecting the materials for that course must complete the attestation.(13) Any right to take action, if warranted, in response to any course instructor’s failure to meet the requirements of this regulation, shall be the University’s and not that of any student.(14) The University of Florida Board of Trustees shall provide to the Chancellor of the State University System any required reports including the report due on September 30 of each year, that details:(a) The selection process for high enrollment courses;(b) Specific initiatives of the institution designed to reduce the costs of textbooks and instructional materials;(c) Policies implemented regarding the posting of textbook and instructional materials for at least ninety-five percent (95%) of all courses and course sections forty-five (45) days before the first day of class;(d) The number of courses and course sections that were not able to meet the posting deadline for the previous academic year;(e) Compliance with the required components of the textbook and instructional materials list in paragraph (8);(f) Attestation that all required materials have been reviewed each semester; and(g) Any additional information determined by the Chancellor. Authority: BOG Regulation 1.001 and 8.003 and §1004.085, F.S.History: New 3-16-10, Amended 3-17-17, 12-9-22, 6-5-25.">Textbook and Instructional Materials Affordability and Transparency	Academic Affairs	Regulation	7.0497.049
The University Record	Academic Affairs	Regulation	7.0517.051
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.053 Florida Museum of Natural History: Use and Loans. (1) The Florida Museum of Natural History's hours of operation will be promulgated by the Director or his/her designee and appropriately posted. (a) Guided tours of the Florida Museum of Natural History must be arranged in advance. (b) Meeting space in the public areas of the Museum may be provided to groups whose purposes coincide with the objectives and functions of the Museum. This determination is the prerogative of the Director of the Museum. Any additional cost incurred by the Museum in making its facilities available will be paid by the group using the facility. (c) Casual photography of exhibits for personal use is allowed except when "Photograph Prohibited' signs are posted for special exhibitions. Photography for any form of publication or commercial purpose is prohibited unless pursuant to a contract with the University as approved by the Director or the Director's designee. This photography policy will be strictly enforced because of artifact conservation reasons and exhibition contractual obligations. (2) Loans of natural history specimens, objects, artifacts, and equipment are made only to accredited institutions of scientific, educational, or similar nature by the Director or his/her designee. Specific Authority: 240.227(1), 240.5l5 FS. Law Implemented: 240.515 FS. History: New 12-9-75, Amended 3-26-80, Formerly 6C1-7.53, Amended 7-11-94, 7-27-98, Formerly 6C1-7.053, Amended 7-10-23 (technical changes only).">Florida Museum of Natural History: Use and Loans	Academic Affairs	Regulation	7.0537.053
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: d1 2; } #l3> li>:first-child:before {counter-increment: d1; content: counter(d1, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: d1 0; } #l4 {padding-left: 0pt;counter-reset: c2 1; } #l4> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: c2 0; } #l5 {padding-left: 0pt;counter-reset: c2 1; } #l5> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l5> li:first-child>:first-child:before {counter-increment: c2 0; } #l6 {padding-left: 0pt;counter-reset: c2 1; } #l6> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l6> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.0541 Florida Museum of Natural History: Program of Vertebrate Paleontology. (1) The Program of Vertebrate Paleontology, a part of the Florida Museum of Natural History, has been established by the Florida Legislature. To this end, the Director of the Florida Museum of Natural History shall appoint a curator of the Museum as the Director of the Program of Vertebrate Paleontology. Other personnel may be assigned to the Program as the Director of the Museum deems it necessary. (2) The Director of the Program of Vertebrate Paleontology shall develop a statewide plan concerning the preservation of paleontological resources. The Director of the Program shall seek the cooperation of the Florida Paleontological Society, the Department of Natural Resources and the Department of State, as well as other state institutions, professional vertebrate paleontologists, and other individuals whose occupation may bring them in contact with paleontological sites, in locating, acquiring, and preserving the vertebrate fossil heritage of the state. (3) Any person with an interest in Florida vertebrate fossils is qualified to apply for a field investigation permit. However, a permit shall not constitute an authorization to anyone to sell or purchase vertebrate fossils unless said fossils have been determined to be "non-essential fossils" pursuant to section (l0) of this rule. (4) The following persons must have a field investigation permit: (a) Any person or entity buying, selling or trading vertebrate fossils found on or under state-owned or leased land, or on state-designated vertebrate paleontology sites; and/or (b) Any person or entity engaged in the systematic collection, acquisition, excavation, salvage, exhumation, or restoration of vertebrate fossils found on state-owned or leased land or on state-designated vertebrate paleontology sites. "Systematic collection" is hereby characterized by one or more of the following three features: 1. volume of collections of vertebrate fossils in excess of one gallon at one site; and/or 2. use of any power-driven machinery or mechanical excavating tools of any size or hand tools greater than two (2) feet in length; and/or 3. repetitive visitation and collection at a particular site, totaling more than three (3) full days or a maximum of twenty-four (24) hours during a period of one year. (5) To obtain a field investigation permit the applicant must: (a) Obtain a permit application form from the Program of Vertebrate Paleontology, entitled "Application for Permit", which is incorporated by reference in this Rule, at the address indicated in (b) below. (b) Complete and return to the Program of Vertebrate Paleontology, Florida Museum of Natural History, University of Florida, Gainesville, Florida 326ll, the application form, accompanied by a self-identification document such as a certified copy of the applicant's birth certificate, a copy of his or her driver's license or passport, and a check or money order for $5.00 (five dollars U.S. currency) payable to the Program of Vertebrate Paleontology. (6) Permits are ordinarily issued to individuals. No permit-holder shall assign or sublet the permit to any other entity(ies) or person(s). However, multiple-user permits and special institutional permits may be granted as follows: (a) A multiple-user permit will be granted to an individual representing an organization or institution. Multiple individuals may collect under such a permit as long as the permit holder is present to supervise them and report on the results of their work as if it were his or her own in accordance with section (8) below. (b) Special institutional permits may be granted to accredited permanent research institutions for long-term scientific and educational purposes. (7) Field investigation permits are valid for one calendar year from the date of issue, unless disqualified as indicated in section (9) below. (8) A permit-holder has the following obligations: (a) To report any unusual, unique or rare specimen or unusually rich or extensive site to the Program of Vertebrate Paleontology as soon as possible; (b) To maintain all vertebrate fossils collected, other than sharks' teeth, until sixty (60) days have elapsed from the date of compliance with subsection (8)(c) below. (c) To submit to the Director of the Program of Vertebrate Paleontology or the Director's designee(s) at any convenient time, but no later than the end of the permit year, a list of vertebrate fossils or fossil lots collected during the permit year along with appropriate locality information; or the actual collections along with appropriate locality information. (d) To carry the permit with him/her during any field investigations for fossil vertebrates and to be prepared to present the permit and a picture identification to any law enforcement officer who may request them. (9) Any permit-holder failing to fulfill any of the obligations contained in section (8) above may have his/her permit revoked and will be ineligible for future permits for a period of up to three (3) years, or until such obligations have been fulfilled, or both. In addition, the Program of Vertebrate Paleontology may take legal action against the permit-holder in accordance with the provisions of Chapter 84-316, Laws of Florida. (l0) If within sixty (60) days of receipt of the list or the actual collection referred to in section (8)(c) above, the Program of Vertebrate Paleontology does not request the permittee to donate one or more of the vertebrate fossils to the Florida Museum of Natural History, the fossils are released to the permittee as "non-essential fossils". Such non-essential fossils may be sold or otherwise disposed of by permit-holders as they choose. (11) A field investigation permit for vertebrate fossils shall not relieve the permit-holder of his or her responsibility to comply with other federal, state, county, and city laws, regulations or ordinances, including provisions for the archaeological heritage of Florida under the Department of State, Chapter 267, Florida Statutes, and environmental laws and regulations governing soils, sediments, freshwater and marine waters. Specific Authority: 240.227(1), 240.515, 240.5162(1) FS. Law Implemented: 240.516, 240.5161, 240.5162 FS. History: New 3-6-85, Amended 7-11-94, Formerly 6C1-7.0541, Amended 7-10-23 (technical changes only).">Florida Museum of Natural History: Program of Vertebrate Paleontology	Academic Affairs	Regulation	7.05417.0541
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.055 Last Week of Class Examination and Assignment Policy. (1) Policy – In the fall and spring semesters, faculty members or instructors shall not schedule final or comprehensive examinations or assign projects or term papers during the period comprising the last three days of classes and the reading days scheduled after classes end and before final examinations begin. Take home final or comprehensive examinations shall not be due prior to the regularly scheduled examination period. Written papers and/or oral presentations and periodic testing announced in the course syllabus distributed at the first class meeting may be collected or presented during the last three days of classes provided they do not serve as a final examination. The intent of this policy is to ensure that students be free to concentrate on classroom work for all courses taken and begin to review for final examinations in the week prior to final examinations. It is the responsibility of chairmen and deans to ensure that this policy is followed in their college, department and/or unit. (2) Changes in Examination Schedule - All changes in the published Examination Schedule must be approved by the University Curriculum Committee via the Office of Academic Affairs. Requests for time changes must be justified, and include a specific statement of the effects on the students of such a change. The rescheduled date must fall within the designated examination schedule. (3) Laboratory sections of courses are exempt from the above policy upon notification by the instructor or chairmen to the Office of Academic Affairs, provided that: (a) the laboratory final examination requires the use of laboratory equipment; (b) the laboratory final examination has traditionally been given at the last meeting of the laboratory; and (c) the laboratory final examination is not a substitute for the final examination in the course. Specific Authority: 229.0081(2) FS Law Implemented: 229.0082(7) FS History: New 12-9-75, Amended 3-26-80, 3-6-85, Formerly 6C1-7.55, Amended 6-27-02, Formerly 6C1-7.055, Amended 7-10-23 (technical changes only).">Last Week of Class Examination and Assignment Policy	Academic Affairs	Regulation	7.0557.055
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } table, tbody {vertical-align: top; overflow: visible; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 7.056 P.K. Yonge Developmental Research School: Activity Fee. (1) Students at P.K. Yonge are required to pay a $300.00 Activity Fee annually that must be paid in full by April 29th for the next academic year. One hundred fifty ($150) dollars of the $300 is non-refundable. Any student who has not paid in full by April 29th will be assessed a $50 late payment fee. Additional late fees of $10 per month will be assessed beginning on May 1 and on the first day of every month thereafter until all amounts due are paid. New students enrolling for the second semester will pay one-half the Activity Fee (non- refundable). (2) Reduced Activity Fee schedules are based on eligibility guidelines established by the Federal Free or Reduced School Meals program, National School Lunch Act, 42 U.S.C.§1758(b), as amended, and 7 C.F.R. Part 245 (2011) Those qualifying may submit a Request for Reduced Activity Fee to the P.K. Yonge Developmental Research School Admissions Office. The most recent Federal Income Tax Forms (1040) must be presented to qualify for reduced Activity Fees. If granted, reduced Activity Fees will be adjusted, per student per year, as follows: $150 for Reduced Fees. A copy of the aforementioned statute and regulation can be obtained from the P.K. Yonge Developmental Research School. Students/parents/legal guardians accepting admission/enrollment to P.K. Yonge who have paid the full Activity Fee and later terminate their admission/enrollment will be subject to the following cancellation fees and are entitled to the following refunds: Termination/Cancellation DateCancellationRefundApril 1st to April 29th$100.00$50.00May 1st$150.00$0.00 Applicants admitted to P.K. Younge after April 1st must pay all fees within 10 days of acceptance. The refund schedule above applies for all admissions and/or withdrawals. Specific Authority: BOG Regulation 1.001 Law Implemented: 1002.32, FS. History: New 5-20-76, Amended 3-26-80, 8-l2-82, 6-13-83, 5-l4-85, Formerly 6C1-7.56, Amended 2-16-87, 7-11-94, 6-8-2012 (BOT Approval), 8-3-2012 (BOG Approval).">P.K. Yonge Developmental Research School: Activity Fee	Academic Affairs	Regulation	7.0567.056
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"; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l17> li:first-child>:first-child:before {counter-increment: c3 0; } #l18 {padding-left: 0pt;counter-reset: c4 1; } #l18> li>:first-child:before {counter-increment: c4; content: counter(c4, lower-latin)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l18> li:first-child>:first-child:before {counter-increment: c4 0; } #l19 {padding-left: 0pt;counter-reset: c4 1; } #l19> li>:first-child:before {counter-increment: c4; content: counter(c4, lower-latin)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l19> li:first-child>:first-child:before {counter-increment: c4 0; } #l20 {padding-left: 0pt;counter-reset: c2 1; } #l20> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l20> li:first-child>:first-child:before {counter-increment: c2 0; } #l21 {padding-left: 0pt;counter-reset: c2 1; } #l21> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l21> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.041 Law School Honor System. (1) STATEMENT OF PHILOSOPHY AND DEFINITIONS. (a) The University of Florida College of Law Honor System (hereinafter “Honor Code”), a part of the University of Florida Student Honor Code, represents a commitment by students to adhere to the highest degree of ethical integrity. Each student who joins the College of Law community is assumed to be trustworthy unless and until proven otherwise. (b) Students at the College of Law benefit from the Student Honor Code because teaching and learning flourish best in an environment where mutual trust and respect form the bedrock of relationships within the community. The Student Honor Code helps create a community in which students can maximize their intellectual and academic potential. (c) The Student Honor Code reminds all members of the law school community that success obtained through dishonest means is no success at all. Moreover, attendance at the College of Law is every student's first step in becoming a member of the legal profession. Essential to the wellbeing of the legal profession is the presence of a sense of honor and ethical integrity among its members. The Student Honor Code is therefore an integral part of proper and complete professional training. (d) The Student Honor Code furthers the goal of the College of Law to serve the public and the profession by producing attorneys dedicated to promoting justice, excellence, and respect for the law. The success of the Student Honor Code depends upon the diligence with which members of the College of Law community ensure that they, as well as others, uphold the letter and spirit of the Student Honor Code. (e) The Student Honor Code at the University of Florida College of Law addresses seven main issues: Violations of the Student Honor Code, the Honor Committee, Student Honor Code Proceedings, Sanctioning Guidelines, Review and Imposition of Sanctions; Review of the Hearing Process; and Final Appeal by Student to the University of Florida Office of the Vice President for Student Affairs. (f) Definitions. As used in the Student Honor Code, the following words have the following meanings: 1. “Academic Activity” shall mean: [i] any assigned work or project used to determine academic credit, including (but not limited to) an examination, writing project, take- home test, or other project; or [ii] any competition, activity, or project sponsored or sanctioned by the University in which the student participates for the purpose of gaining an academic advantage. 2. “Academic advantage” shall mean [i]any potential benefit to a student’s academic or professional standing or to the student’s prestige within the University community, including (but not limited to) academic credit or honors, or an award or other recognition of excellence in a particular academic or professional field or endeavor (including selection for membership in an organization related to the field or profession); or [ii] or a waiver, extension, release, or excuse from academic requirements, sanctions, or penalties. 3. “Accusation” shall mean a report of an alleged violation which has been determined to fall within the scope of the Student Honor Code and which merits further action by the Honor Committee. 4. “Appropriate Sanction” shall mean a sanction or combination of sanctions that is specifically designed to be appropriate to a specific violation of the Student Honor Code according to the guidelines of Section (5). 5. “Bad Faith” shall mean intentional falsity of a statement or reckless or careless indifference to the truth or falsity of a statement. 6. “Chair” shall mean the Chairperson of the Student Honor Committee or, if the Chair is unable to act, the Vice-Chair and the Secretary in succession. 7. “Faculty Advisor” shall mean the faculty representative appointed by the Dean to serve on the Student Honor Committee. 8. “Faculty Member” shall mean a person engaged in teaching a course at the College of Law and includes an adjunct faculty member. 9. “Full Restitution” shall mean compensation to the University for the actual cost of repair or replacement of damaged property or for other monetary loss caused by the student’s violation of the Student Honor Code. 10. “Student Honor Code Proceeding” shall mean a proceeding governed by the Student Honor Code, and includes a review pursuant to Section (6). 11. “Student Honor Code Violation” shall mean prohibited conduct as defined in Regulation 4.040. 12. “Student Honor Committee” shall mean the committee of individuals who administer the Student Honor Code as defined in Section (3). 13. “Material” shall mean any material related to a specific academic or co- curricular activity (including, but not limited to, course notes, textbooks, treatises, course packets, briefs, annotated statutes, or articles in a review or journal) whether published or unpublished and whether authored by a student or another person and includes academic material available only in digital format or through the internet. 14. “Procedure Manual” shall mean the documents consisting of the administrative and procedural regulations promulgated by the Student Honor Committee. 15. “Reported violation” shall mean an unproven allegation of misconduct received by the Student Honor Committee or the College of Law. 16. “Resource” shall mean any device or technology providing access to information, including (but not limited to) a device such as a computer, computer program, radio, video or audio recording device, calculator or communication device; or any document or publication providing information, including (but not limited to) a printed or electronic publication or website. 17. “Review Board” shall mean the group of individuals charged with reviewing certain actions of the Student Honor Committee as described in Section (6). 18. “Representation” shall mean any written or oral statement or any act by a student signifying a response in circumstances in which a response is expected or required. 19. “Student” or “Students” shall mean a student at the College of Law. (2) VIOLATIONS OF THE STUDENT HONOR CODE AND SANCTIONS. (a) Conduct Prohibited by the Student Honor Code. Students are prohibited from engaging in conduct that violates the Student Honor Code as set forth in Regulation 4.040. Actions identified in the University of Florida Student Honor Code are violations of the Law School Honor Code. (b) Consequences of Student Honor Code Violation. The following shall be consequences of a Student Honor Code violation: 1. Imposition of Sanctions. If a student is adjudicated responsible for a violation of the Student Honor Code or accepts responsibility for a violation, the student becomes subject to the sanctions authorized by Regulation 4.040. 2. Bar Notification. If a student is adjudicated responsible for a Student Honor Code violation or accepts responsibility for a violation, the College of Law shall provide this information to any state or federal bar to which the College of Law becomes aware that the student has applied. 3. Flagging of Student’s Records. If a student adjudicated responsible for a Student Honor Code violation or accepts responsibility for a violation, College of Law Academic Affairs shall include this information and make a record of the proceedings against the student a permanent part of the student’s file. To the extent there is any conflict between this provision and Regulation 4.040, this provision shall govern. (3) THE STUDENT HONOR COMMITTEE. (a) Purpose of the Student Honor Committee. The Student Honor Committee administers the University of Florida Student Honor Code (Regulation 4.040) within the College of Law. In this capacity and at all times observing confidentiality requirements imposed by law, the Student Honor Committee has the authority to do all actions which are necessary to the proper administration of the Student Honor Code, including the authority to promulgate a Procedure Manual. (b) Composition of the Student Honor Committee. The Student Honor Committee shall consist of the following members: 1. Student members elected as representatives to the Committee pursuant to the provisions herein and according to the procedures designated in the Procedure Manual. 2. Two faculty advisors appointed by the Dean of the College of Law. 3. An Administrative Member (the Assistant Dean for Academic Affairs or, if the Assistant Dean for Academic Affairs is unable to serve, an Associate Dean at the College of Law or an Assistant Dean from the College of Law's Office of Student Life). 4. A faculty member from another college within the University of Florida appointed by the Dean of the College of Law. 5. The University’s administrative liaison from the Office of Student Conduct and Conflict Resolution. 6. A majority of the voting members shall be students. (c) Student Members of the Student Honor Committee. 1. Eligibility and Duties. Students are eligible to serve on the Student Honor Committee if they meet University requirements for full participation in campus activities. A student who serves on the Student Honor Committee undertakes to make a good faith effort to perform the duties of a student member as set forth in the Procedure Manual. 2. Removal of Student Honor Committee Members. The Student Honor Committee may remove a student member by a 2/3 vote of all the voting members for good cause shown. Good cause includes (but is not limited to) any failure of a student member to make a good faith effort to perform the duties of a student member as set forth in the Procedure Manual. 3. Student Honor Committee Officers. The Committee shall select from its student members a Chair, a Vice-Chair, and a Secretary. Officers serve at the pleasure of the Committee. The Committee can remove any officer at any time and for any reason by a vote of 2/3 of all the Committee’s voting members. (d) Voting Rights of Committee Members. The University’s administrative liaison from the Office of Student Conduct and Conflict Resolution does not vote on Committee matters. All other members of the Student Honor Committee have an equal vote as to any matter that is before the Student Honor Committee. (4) STUDENT HONOR CODE PROCEEDINGS. (a) Rights of Students in a Student Honor Code Proceeding. Students accused of a violation of the Student Honor Code shall be accorded the rights as listed in Regulation 4.040 with the process accorded in this Law Honor Committee section and to the extent there is a clear conflict between the processes set forth in Regulation 4.040, the latter shall govern. If the student believes that a Committee member has a conflict of interest, the student has the right to request recusal of the Committee member. (b) Report of Suspected Violation. A student or faculty member who in good faith believes that a student has violated the Student Honor Code shall report the violation to the Student Honor Committee. Any person who believes in good faith that a student may have violated the Student Honor Code may report the violation to the Student Honor Committee. (c) Procedure for Resolution of Alleged Student Honor Code Violation. 1. Determination of the Committee’s Jurisdiction to Act on the Report. The Administrative Member and the Director of Student Conduct and Conflict Resolution or designee have the authority to determine if the alleged conduct (1) warrants an accusation against the person or persons identified in the report, and (2) falls within the scope of the Student Honor Code. If both conditions are met, the Student Honor Committee has jurisdiction. A reported violation constitutes an accusation only where the allegations contain sufficient merit to warrant further action. If it is determined that the alleged conduct does not fall within the scope of the Student Honor Code, but does warrant action under the University of Florida Student Conduct Code, the Committee shall refer the matter to the Office of Student Conduct and Conflict Resolution. In all cases, the Administrative Member and Director of Student Conduct and Conflict Resolution shall have the authority to conduct all investigations necessary for these determinations. 2. Determination of the Alleged Violation. a. Following notice of the charges, the student shall select one of the following two methods of resolving the issue: i. Accepting responsibility and proceeding directly to sanctioning, or; ii. Denying responsibility and requesting a hearing before the Student Honor Committee. b. If the student accepts responsibility for the alleged violation, the Chair shall appoint a committee to conduct a sanctioning hearing or the student may choose to have the sanctions determined by the Director of Student Conduct and Conflict Resolution or designee. At the sanctioning hearing, the committee shall pursuant to Section (5) determine an appropriate sanction to be recommended to the Review Board. 3. Adjudication by the Student Honor Committee. a. The Student Honor Committee Chair shall appoint a committee of at least three disinterested committee members, a majority of whom shall be students, to conduct the hearing. At the Student Honor Committee hearing, the student has the rights set forth in Regulation 4.040. The Student Honor Committee determination shall be made on the basis of whether based upon the evidence presented to the Student Honor Committee it is more likely than not that the accused student violated the Student Honor Code. b. If it determines that the student has violated the Student Honor Code, the committee shall, pursuant to Section (5), determine an appropriate sanction to be recommended to the Review Board. (d) Failure of the Student to Participate in Resolving the Alleged Violation. 1. Voluntary Withdrawal of the Student from the University Following Report of an Alleged Violation. If the student withdraws from the University of Florida following the report of the student’s alleged violation of the Student Honor Code, the Chair shall proceed as provided in subsection (4)(c)1. If charges are issued, the Student Honor Code proceeding is stayed and the records are filed with College of Law Academic Affairs and the Director of Student Conduct and Conflict Resolution. The transcript and registration of the student are flagged in accordance with Regulation 4.040. The University of Florida shall retain a copy of the flagged transcript. 2. Failure of the Student to Appear at a Hearing. A student who fails to notify the Chair of his or her choice either to accept responsibility or to deny responsibility within the period of time outlined in the letter of charges will be deemed to have chosen the option of denying responsibility and requesting a Student Honor Committee hearing. The Chair shall, pursuant to subsection (4)(c)3, appoint a committee to adjudicate the matter. If the student is duly notified of the hearing and fails to appear, the committee may proceed in the absence of the student. (5) SANCTIONING GUIDELINES. (a) Rights of Student or Involved Faculty Member at a Sanctioning Hearing. 1. A student who has accepted responsibility for a Student Honor Code violation or who has been adjudicated responsible for a Student Honor Code violation has the right to be present at the sanctioning hearing. At the sanctioning hearing, the student has the right to present to the committee any mitigating circumstances that the student wishes the committee to consider. A student’s failure to appear or present information at a sanctioning hearing shall not require a delay or affect the validity of the hearing. 2. An involved faculty member has the right to be present at the sanctioning hearing and to present to the committee any mitigating or aggravating circumstances of which the faculty member is aware. Alternatively, an involved faculty member may provide to the committee a written statement concerning any mitigating or aggravating circumstances of which the faculty member is aware. 3. In addition, an involved faculty member has the right to recommend an appropriate sanction. Failure of such faculty member to appear, present information, or recommend a sanction at the sanctioning hearing shall not require a delay or affect the validity of the hearing. (b) Determination of Appropriate Sanction. In determining the appropriate sanction to be recommended to the Review Board, the committee shall consider any mitigating and aggravating circumstances which may be presented by the student or by an involved faculty member, or which are clearly reflected in the record. 1. Mitigating circumstances include (but are not limited to): a. A student’s voluntary report of the student’s own violation of the Student Honor Code. b. A student’s acceptance of responsibility prior to adjudication of the Student Honor Code violation. c. Any other circumstance which in the judgment of any member of the committee may constitute a mitigating circumstance. 2. Aggravating circumstances include: a. Any injury that the student’s Student Honor Code violation has caused to any person affected by the Student Honor Code violation, including (but not limited to) a faculty member or other student. b. Any prior adjudication for violation of the Student Honor Code. c. Any other circumstance that in the judgment of any member of the committee may constitute an aggravating circumstance. (c) Notice to Student of the Committee’s Determination. Following a determination of the appropriate sanction to be recommended to the Review Board, the committee shall notify the student of the sanction or sanctions to be recommended. An appropriate sanction is any sanction or combination of sanctions authorized in Regulation 4.040. (d) Notice to the Faculty of Record. Following a determination of the appropriate sanction to be recommended to the Review Board, the committee shall notify the faculty member of record in the course in which the violation occurred of any sanction or combination of sanctions to be recommended. (6) REVIEW AND IMPOSITION OF SANCTIONS; REVIEW OF ADJUDICATION. (a) The Review Board consists of the Dean of the College of Law; the University of Florida Dean of Students or his or her designee; and the Chair of the Student Honor Code Committee. (b) The Review Board shall review the record and all sanctions recommended by the committee. The Review Board may adopt, reject or modify the committee’s findings and recommendations. (c) If a student petitions the Review Board for review of the student’s adjudication of a Student Honor Code violation, the Review Board shall review the record to determine whether the record supports the adjudication. To petition, the student must submit written notice to the Dean of the College of Law no later than the 5th business day after the sanction has been imposed. (d) If at any time subsequent to a student’s adjudication of a Student Honor Code violation the student discovers substantial new evidence tending to refute the judgment, the student may petition the Review Board to determine whether further proceedings are warranted. “Substantial new evidence” means evidence that was not available to the student during the original Student Honor Code proceedings through the exercise of reasonable diligence. (7) FINAL APPEAL. (a) If the Review Board affirms or modifies the adjudication or approves the sanctions imposed by the committee, the student may appeal the adjudication or the sanctions to the University of Florida Vice President for Student Affairs or designee. To present an appeal, the student must submit a written notice to the University of Florida Office of Student Affairs no later than the 10th business day following the day on which the student receives notice of the Review Board’s final determination. Authority: BOG Regulation 1.001. History: New 9-24-08, Formerly 6C1-4.0212. Re-numbered 6-07-18 (Formerly 6C1-4.0434); Amended 6-20-25 (technical changes only).">Law School Honor System	Academic Affairs	Regulation	4.0414.041
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.052 Religious Observances. (1) The University of Florida will reasonably accommodate the religious observances, practices, and beliefs of individual students in regard to admissions, class attendance, and the scheduling of examinations and work assignments. If a student desires to observe a religious holy day of their faith, the student must provide prior notification in order to be excused from classes to observe a religious holy day of their faith. Such prior notice to their instructors should be done at the beginning of the academic term or at a minimum well in advance of the proposed date for accommodation. (2) The student is responsible for any material covered during the excused absence, but shall be permitted a reasonable amount of time to make up the material or activities covered in their absence. If the faculty member is informed or aware that a significant number of students are likely to be absent from class because of a religious observance, then such faculty members should make reasonable efforts not to schedule major examinations or other academic events at that time. (3) Students who have notified their instructors that they will be absent from academic or extra-curricular activities because of a religious observance shall not be penalized for that absence. (4) A student who believes that they have been unreasonably denied an educational benefit due to their religious belief or practices may seek redress in accordance with the Student Grievance Procedure, as outlined in UF Regulation 4.012. Authority: BOG Regulations 1.001. History: New 3-17-17.">Religious Observances	Academic Affairs	Regulation	4.0524.052
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c2 1; } #l3> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.060 Military Veterans and Active Duty Service Members. (1) Purpose. Pursuant to BOG regulation 6.013, the purpose of this regulation is to outline the process for priority course registration for military veterans, withdrawal from courses due to military service for applicable military personnel and granting of academic college credit to students for military training and coursework. (2) Priority Course Registration for Veterans. UF shall provide the same priority course registration offered to any segment of UF's student population to students who are receiving GI Bill educational benefits and for the spouse or dependent children of a veteran to whom the GI Bill education benefits have been transferred. (3) Student Withdrawal from Courses Due to Military Service. (a) Active Military. This section (3) applies to those students who are currently on active duty with any branch of the United States Armed Forces who receive orders for reassignment to a different duty station or for extended absence from class during the semester in which they are currently enrolled due to performance of their military duties. (b) Military Reserves. This section (3) also applies to those students serving in the National Guard, Air National Guard, or other military reserve unit who are called to active duty or training during the semester in which they are currently enrolled, excluding regularly scheduled weekend and annual training duty. (c) Military Veterans. This section (3) also applies to those students who are veterans of the United States Armed Forces and who are recalled to active duty during the semester in which they are currently enrolled. (d) Induction into Military Service. This section (3) also includes to those students who enlist in any branch of the United States Armed Forces and their induction falls within the semester they are currently enrolled. (e) Any student defined in (a), (b) (c) or (d) above enrolled in a for-credit course at the University shall not incur academic or any financial penalties for the performance of their military service. The student shall be able to withdraw from a course and be eligible for a refund without academic penalty except in those cases where the student and the faculty member agree that completion is imminent and possible. If the course is no longer offered upon the student's return to the University, an equivalent course may be selected. If the student chooses to withdraw, the student's record shall indicate withdrawal due to active military service. (4) Academic College Credit for Military Training, Courses, and Occupations. (a) Credit will be granted to a student with military experience in accordance with the guidelines outlined in Articulation Coordinating Committee Policy Regarding the Evaluation and Awarding of Postsecondary Credit for Prior Military Training, Courses and Occupations. (b) Credit will be granted to a student with military experience as noted in the Articulation Coordinating Committee Credit for Military Experience Equivalency List that is in effect at the time their military experience is evaluated for equivalency. (c) If the student's military training or coursework is deemed equivalent to a general education course, major or degree program requirement, then the credit should be considered as meeting that requirement. Otherwise, the appropriate course credit, including free elective credit, will be granted. (d) Subject to UF's limit on amount and level of transfer credits allowed for a given degree, the student's transfer credits from a Florida postsecondary degree granting institution that are applicable to the student's major shall be accepted. Credits from all other postsecondary institutions shall be accepted if those credits are consistent with the current Articulation Coordinating Committee Credit for Military Training Equivalency List. (e) Credit awarded for a student's military education and training shall be noted on the student's transcript and documentation of the credit equivalency evaluation shall be kept in the student's file. (f) Credit awarded for a student's military education and training shall not be counted in the excess hours fee per BOG Regulation 7.003. Authority: BOG Regulations 6.013 and 7.003. History: New 4-22-22.">Military Veterans and Active Duty Service Members	Academic Affairs	Regulation	4.0604.060
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } table, tbody {vertical-align: top; overflow: visible; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 5.002 Student Immunizations. (1) Students in the colleges and programs identified below must submit to their college prior to the beginning of their clinical rotation proof that they have received the immunization(s) required by this regulation: College Designated StudentsRequired ImmunizationDentistryAllHepatitis BHealth Professions NursingClinical & Health Psychology Physical Therapy Occupational Therapy Rehabilitation Counseling (in-hospital rotation) AllHepatitis B Hepatitis B Hepatitis B Hepatitis B Hepatitis BMedicineAllHepatitis BVeterinary MedicineAllRabies (both pre-and post-exposure) (2) Students may obtain the required immunizations at the Student Health Care Center or at another licensed health care provider of their choice. In either case, the cost of the immunization will be borne by the student. (3) The required immunization(s) may be waived by the appropriate college upon receipt of appropriate documentation from the student that the administration of immunizing agents conflicts with the student's religious tenets or practices. Specific Authority: 240.227(1), 240.227(8) FS. Law Implemented: 240.227(8) FS. History: New 5-21-89, Amended 11-13-90, 7-17-97, Formerly 6C1-5.002, Amended 7-10-23 (technical changes only).">Student Immunizations	Health Affairs	Regulation	5.0025.002
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 5.0761 College of Medicine Resident Policies. (1) The College of Medicine interns, residents and fellows consist of full-time or part- time appointees in a program of graduate medical education within an academic department in the College of Medicine who have the title of resident or fellow (hereafter referred to as residents). They are also known as "house officers". These appointees are graduates of a Liaison Committee for Medical Education (LCME) or American Osteopathic Association (AOA) approved medical degree program or have a valid certificate from the educational commission for foreign medical graduates or have a full and unrestricted license to practice medicine in a US licensing jurisdiction or be a graduate of medical school outside the US who has completed a Fifth Pathway Program provided by an LCME accredited medical school and be enrolled in postdoctoral training within a selected area of specialty. Salaried residents shall be entitled to fringe benefits and abide by leave provisions and policies governing outside employment/activity as described in their resident contracts. (2) The position of the resident (the term resident applies to interns, residents and fellows) presents the dual aspects of a student in post-graduate training and a participant in the delivery of patient care. A resident's continuation in the training program is dependent upon satisfactory performance as a student and the maintenance of satisfactory professional standards in the care of patients. Behavior that reflects poorly on the professional standards, ethics and collegiality are all components of a resident's academic evaluation. Disqualification of a resident as a student or as a member of the health care team disqualifies the resident from further continuation in the program. Policies and procedures for discipline, grievances, nonrenewal, and dismissal shall be as set forth in the resident contract. Specific Authority: BOG Resolution dated January 7, 2003. History: New 5-l8-92, Amended 6-28-98, 7-3-01, 3-31-06, Formerly 6C1-5.0761, Amended 7-10-23 (technical changes only).">College of Medicine Resident Policies	Health Affairs	Regulation	5.07615.0761
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 5.0763 College of Medicine; Duty to Maintain Active and Unrestricted Clinical Privileges. (1) Any College of Medicine employee assigned or otherwise required to practice or deliver clinical services at any health care facility is responsible for obtaining, establishing and maintaining active and unrestricted clinical privileges at that health care facility. (2) If, at any time and for any reason, such an employee's clinical privileges are suspended or otherwise become inactive at any such health care facility, and notwithstanding any other University of Florida regulation, the University shall place the employee on leave without pay for a period equal to the period of suspended or inactive privileges and if that period exceeds three-months, the University may terminate the employee in accordance with Section (4) below. (3) If, at any time and for any reason any employee's clinical privileges are terminated or permanently restricted at any such health care facility, and notwithstanding any other University of Florida regulation, the University shall dismiss the employee from employment. (4) To terminate an employee under this regulation, the applicable department head, dean, or vice president shall notify the employee of the intent to terminate and provide the employee 10 days, excluding Saturdays, Sundays, and university holidays, in which to respond in writing to the individual who issued the notice or to schedule a meeting to present any matter which the employee believes should be brought to the attention of the individual providing the notice. The notice shall be hand delivered or forwarded to the employee by certified mail with a return receipt requested. The deposit of such notice in the U.S. Mail satisfies the requirement of notification. (5) Employee's clinical privileges are suspended, restricted or terminated based upon a physical or mental impairment, serious health condition or other health condition protected by state or federal law, the University will act in accordance with applicable law. Any period of leave or other accommodation provided as of right under applicable law shall run concurrently with the three-month period specified in section (2) of this regulation. Authority: BOG Regulation 1.001. History: New 7-3-01, Amended 5-30-04, 7-19-05, Formerly 6C1-5.0763, Amended 6-8-12.">College of Medicine; Duty to Maintain Active and Unrestricted Clinical Privileges	Health Affairs	Regulation	5.07635.0763
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c2 1; } #l3> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c2 0; } #l4 {padding-left: 0pt;counter-reset: c2 1; } #l4> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: c2 0; } #l5 {padding-left: 0pt;counter-reset: c3 1; } #l5> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l5> li:first-child>:first-child:before {counter-increment: c3 0; } #l6 {padding-left: 0pt;counter-reset: c2 1; } #l6> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l6> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 5.0764 College of Medicine Policy on Pharmaceutical, Medical Device, and Biotechnology Industry Conflicts of Interest (1) Definitions. The following definitions apply to this regulation: (a) “COM” means the University of Florida College of Medicine in Gainesville (the “COM-GNV”) and the University of Florida College of Medicine in Jacksonville (the “COM- JAX”). (b) “COM personnel” means any employee or appointee of the University of Florida (whether full-time, part-time or courtesy), including but not limited to Academic Personnel (AP), Technical, Executive, Administrative and Managerial Support (TEAMS), and Other Personnel Services (OPS) employees, who has a COM appointment. Academic Personnel are defined in University of Florida Regulation 7.003 and include without limitation faculty members, residents, fellows, graduate assistants and post- doctoral associates. (c) “Gifts” mean anything accepted by COM personnel, or by another person on behalf of the COM personnel, when equal or greater payment is not given within 90 days of receipt. Gifts include, without limitation, food or beverages, transportation, lodging, parking, membership dues, admission fees, flowers, personal services, preferential rates or terms on a debt, loans, goods or services, forgiveness of a debt, and the use of real property. Any prohibition against gifts does not extend to gifts from a relative. (d) “Industry” means pharmaceutical, medical device, biotechnology, hospital and research equipment supply industries and their representatives. (e) “Industry-COM Conflict of Interest Committee” or “CIC” means the Industry Academic Relations Committee for COM personnel under the jurisdiction of the COM-GNV or the JAX Industry COM Conflict of Interest Committee for COM personnel under the jurisdiction of the COM-JAX. The compositions of the committees as well as the committee’s designees for any purposes set forth in this regulation are as set forth on the committees’ website at https://hscj.ufl.edu/college-of-medicine/administrative-affairs/IARCommittee.aspx and https://hscj.ufl.edu/college-of-medicine/administrative-affairs/ConflictOfInterest.aspx. (f) “On-site” means facilities and grounds owned, operated or controlled by the University of Florida, the COM, or any affiliated patient-care facility. (g) “Off-site” means facilities and grounds that do not fall under the definition of “On-site.” (h) "Relative” means the spouse, domestic partner or fiancé of a COM personnel as well as the father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, grandfather, grandmother, great-grandfather, great-grandmother, grandchild, great-grandchild and the spouse, domestic partner, or fiancé of any of them, or any other natural person living in the same household as the COM personnel. (i) “Speaker Bureaus” means any speaking engagement in which COM personnel are speaking on behalf of Industry as determined by the terms, conditions and intent of the agreement with the COM personnel when the following conditions apply: (i) the speech is not completely original to the COM personnel and all or part of the speech content is provided or dictated by or on behalf of Industry-- or (ii) the content of the speech is subject to Industry approval. (2) Introduction. COM personnel must pay particular attention to potential conflicts of interest in connection with Industry in order to protect the integrity of professional judgments and to preserve public trust in physicians, researchers and academic medical institutions. (3) Applicability of Policy. The COM Policy on Pharmaceutical, Medical Device, and Biotechnology Industry, Conflicts of Interest (“COM Industry Conflicts Policy”) applies to all COM personnel. The policy is supplemental to and does not supersede the University of Florida’s policy regarding the disclosure of outside activities, financial interests and conflict of interest, which is applicable to all University of Florida employees as set forth in University of Florida Regulation 1.011. (4) General Statement of Policy (a) The goal of the COM Industry Conflicts Policy is to increase transparency respecting Industry interactions and to eliminate or mitigate conflicts of interest created by these interactions. All interactions between COM personnel and Industry must be consistent with the policy. (b) All COM personnel must become familiar with the COM Industry Conflicts Policy and are expected to understand and adhere to it. The COM Industry Conflicts Policy covers the following gifts and activities and, as in effect at any particular time, is more fully set forth at COM Industry Conflicts Policy. (5) To the extent of any conflict or ambiguity between this or another University Regulation and the policy posted at the referenced Web site, this and other University Regulations shall govern. It shall not be a conflict, however, that the posted policy merely imposes additional requirements and provides additional detail. (a) COM personnel may not accept gifts from Industry regardless of the monetary value of the gift unless such a gift is specifically allowed under the COM Industry Conflicts Policy. (b) COM personnel may not accept pharmaceutical samples and educational materials from Industry unless their acceptance is specifically allowed under the terms and conditions of the COM Industry Conflicts Policy. (c) On-site access by Industry is restricted to areas open to the general public unless otherwise allowed under the COM Industry Conflicts Policy. (d) Participation by COM Personnel in Continuing Medical Education (CME) and other educational activities is allowed only under the conditions set forth in the COM Industry Conflict Policy. The policy applies to both on-site and off-site educational activities and any training for or by Industry. (e) COM Personnel participation in Industry-sponsored speakers bureaus is prohibited. (f) Food/Entertainment 1. COM personnel may not accept meals or any other gifts of food for themselves or others if sponsored or provided by Industry unless allowed by the COM Industry Conflicts Policy. The Policy applies to both onsite and offsite food or entertainment. 2. Industry requesting to support the educational mission of the COM may provide educational grants and gifts to the University. Such grants and gifts will be placed in an appropriate University or University of Florida Foundation, Inc., account and monitored and distributed pursuant to applicable University and University of Florida Foundation, Inc., regulations, policies and procedures. (g) No Ghostwriting. The professional presentations, books, articles, reports, or other materials, oral or written, of COM personnel must have appropriate authorship attribution. (h) Scholarships/Fellowships. COM personnel may not accept scholarships or fellowships to support training initiatives from Industry. Scholarship and fellowship funds from Industry may be provided to the University of Florida or the University of Florida Foundation, Inc., as appropriate. Any such contribution or grant will be reviewed by the CIC or by the CIC’s designee. There shall be no quid pro quo associated with such funding. (6) Disclosure and Notification. (a) Outside activities and financial interests must be reported pursuant to the requirements of University of Florida Regulation 1.011. COM personnel who have no outside activities or financial interests to report are required to provide an annual attestation to that effect. (b) COM personnel who present formal lectures to students or residents of the University of Florida must disclose at any presentation all outside activities, financial interests and relationships with Industry that relate directly or indirectly to the subject matter of the presentation. Disclosures of such interests may be expected in other circumstances, such as to other COM personnel (including but not limited to residents and other trainees) and patients. Authority: BOG Regulation 1.001. History: New 6-8-12, Amended 3-28-25.">College of Medicine Policy on Pharmaceutical, Medical Device, and Biotechnology Industry Conflicts of Interest	Health Affairs	Regulation	5.07645.0764
Mission	Agriculture and Natural Resources	Regulation	6.0016.001
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 6.007 Qualifications and Appointment of County Extension Faculty. (1) New appointees to any County Extension Director position must have a minimum of a Master's degree from an accredited college or university. Degree major required varies with position and is determined by the Dean for Extension in cooperation with county government. In selecting directors, emphasis will be placed upon the candidate's proven ability to organize, conduct, evaluate, and report on successful Extension programs through the program development process, his/her personality and disposition with regard to teaching and working with people, and his/her knowledge and ability to interpret and apply specific subject matter in a practical manner. (2) For other faculty members, a Master's degree is preferred. A Bachelor's degree is required. Degree major requirements vary with the nature of the position and its subject matter. Organizational and teaching ability, personality, and the knowledge a candidate possesses are important factors in selection. (3) Selection of County Extension Faculty -- (a) When a position becomes available within a County Extension Office, it will be the responsibility of the Florida Cooperative Extension Service to notify in writing the Chair of the Board of County Commissioners (or his/her designated representative) of the County in which the vacancy exists that the position is available. (b) If no resolution, as provided for in 240.505(3), Fla. Stat., is received by the Florida Cooperative Extension Service, the Service shall recommend one (1) qualified candidate to the Board of County Commissioners and shall continue recommending persons until one (1) is selected. (c) Upon receipt of a resolution from the Board of County Commissioners, the Florida Cooperative Extension Service shall send to the Chair of the Board of County Commissioners, or his/her designated representative(s), a list of three (3) or more qualified candidates (unranked) for the county faculty position, or so shall state that fewer than three (3) qualified candidates (unranked) are available and present those who are so qualified. If the candidates are rejected by the Board, the Extension Service will continue to forward lists of at least three (3) qualified candidates, if available, until a selection is made. (4) If the County determines that it will not continue to contribute to an established County position, or if County support for a position is insufficient to attract or hold a qualified person, the Florida Cooperative Extension Service will terminate the position in that County. If the person occupying a terminated position has rendered creditable service and has permanent status, the Florida Cooperative Extension Service will offer a transfer to him/her if another appropriate vacancy exists and is available to be used for the appointment. If no appropriate vacancy exists, UF Regulation 1.017 Separations from Employment and Layoff, shall apply. Authority: BOG Regulation 1.001. History: New 9-29-75, Amended 8-15-78, 8-26-81, Formerly 6C1-6.007, Amended 3-17-17.">Qualifications and Appointment of County Extension Faculty	Agriculture and Natural Resources	Regulation	6.0076.007
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 6.008 Faculty Evaluation. (1) Each faculty member shall be evaluated annually. Unit administrators and District Extension Directors will complete the evaluation process including the prescribed evaluation forms by March 31 for all faculty. The Senior Vice President for Agriculture and Natural Resources and/or each functional dean shall issue annually, or as needed, instructions about conducting the faculty evaluation including the prescribed evaluation forms. (2) The evaluation for faculty members includes: (a) A statement of situation prepared by the faculty member including the description of the position occupied in relation to long-range unit mission and goals. (b) A statement of the annual goals and plan of work prepared by the faculty member. (c) An annual faculty report of accomplishment statement prepared by the faculty member. (d) An evaluation rating section including comments by both the faculty member and the unit administrator. (3) The performance evaluation for each County Extension faculty member shall be conducted annually by the supervising District Extension Director in cooperation with the appropriate County Extension Director and/or other designated supervisor. The Dean for Extension will revise and issue additional instructions on performance evaluation annually or as needed. The performance evaluation criteria include (a) position description; (b) program development (planning, implementation, evaluation, and reporting); (c) affirmative action compliance-compliance review; (d) professional development and improvement activities; (e) working relationship; and (f) critical incidents that are notably good or unacceptable. Authority: BOG Regulation 1.001. History: New 9-29-75, Formerly 6C1-6.08, Amended 5-19-93, 6-28-98, Formerly 6C1-6.008, Amended 3-17-17.">Faculty Evaluation	Agriculture and Natural Resources	Regulation	6.0086.008
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c3 1; } #l3> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c3 0; } #l4 {padding-left: 0pt;counter-reset: c3 1; } #l4> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: c3 0; } #l5 {padding-left: 0pt;counter-reset: c3 1; } #l5> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l5> li:first-child>:first-child:before {counter-increment: c3 0; } #l6 {padding-left: 0pt;counter-reset: c3 1; } #l6> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l6> li:first-child>:first-child:before {counter-increment: c3 0; } #l7 {padding-left: 0pt;counter-reset: d1 1; } #l7> li>:first-child:before {counter-increment: d1; content: counter(d1, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l7> li:first-child>:first-child:before {counter-increment: d1 0; } #l8 {padding-left: 0pt;counter-reset: c3 1; } #l8> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l8> li:first-child>:first-child:before {counter-increment: c3 0; } #l9 {padding-left: 0pt;counter-reset: c3 1; } #l9> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l9> li:first-child>:first-child:before {counter-increment: c3 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 6.009 Extension Faculty Promotion Criteria; Tenure and Promotion of Faculty in a Research or Research and Education Center; IFAS Committee on Tenure, Promotion and Permanent Status. (1) Criteria for promotion of County Extension Faculty -- The following criteria, in addition to the criteria set forth in University of Florida Regulation 7019, are considered when determining the merit for promotion purposes of all County Extension Faculty members. They are not applied so as to affect a rank presently held. Each County Extension Director and/or District Extension Director must supply documentation to support these criteria. (a) Performance -- A major factor in making promotion decisions is annual performance as determined through established systems of program review and evaluation. The performance criteria include demonstrated achievement in developing, implementing, and evaluating county extension programs within areas of responsibility as identified in the position description, and utilizing the processes described below. Specific criteria are: 1. Identifiable educational programs, reflecting advisory committee input that: (1) address clientele or societal needs, problems, concerns, or issues that are outlined with measurable objectives; (2) target definitive audiences through the use of a variety of educational methods; (3) reflect substantive progress, outcomes, and impacts; and (4) reflect accountability to requisite stakeholders and interest groups. 2. Evidence of promotion and implementation of the Equal Employment Opportunity Program and the Affirmative Action Plan of the University of Florida and the Florida Cooperative Extension Service in the conduct of all Extension programs and activities. 3. Evidence of effective working relationships with Extension clientele. 4. Evidence of contribution to the total County, District, or Statewide Extension program as assigned. 5. Evidence of effective working relationships with other Extension personnel. 6. Evidence of involvement in the actual teaching of clientele, e.g., presentation of subject matter content through workshops, short courses, use of information technology, clinics, meetings, webinars, video conferences, social media, etc. 7. Evidence of scholarly writing and developing educational materials in support of planned programs, e.g., fact sheets, pamphlets, news articles, exhibits, radio/TV, websites, podcasts as appropriate, etc. 8. Above standard performance evaluations. Faculty considered for Extension Agent IV would usually be rated consistently commendable or exemplary. 9. Faculty considered for promotion to Extension Agent IV must have at least regional or statewide recognition for their educational programs within one or more assigned program areas. 10. Program Leaders must have evidence of program leadership in their assigned area. 11. Nominees who are County Extension Directors must have, in addition to evidence of accomplishments within assigned area(s) of program responsibility, evidence of program leadership for all program areas in their county or counties, e.g., agriculture, horticulture, natural resources, family and consumer sciences, 4-H Youth Development, marine science, energy, and/or community development. County Extension Directors should also reflect leadership and teaching in such areas as staff development and training, organization, and training of advisory committees, budget development, program accountability, and marketing extension with government and clientele groups. (b) Professional Competence -- The faculty member should have: 1. Developed competence in the specific subject matter and related fields involved in the position held as outlined in the position description. 2. A professional development plan based on individual needs and followed through with the plan as appropriate. (c) Professional Status and Activity -- The faculty member should: 1. Be recognized by clientele as a leader in assigned areas of responsibility. 2. Participate in recognized professional organizations. 3. Serve in a leadership role in recognized professional organizations. 4. Develop, adapt, experiment with, and evaluate educational resource materials and techniques, and share these as appropriate with other Extension faculty members. (d) Community Service -- The faculty member should have: 1. Participated in community and civic organizations and activities. 2. Participated in projects and committees, as requested, involving the University of Florida at the local level. (e) Academic Degree(s) -- Position descriptions and ranks specify degree requirements. (f) Annually, County Extension Faculty member works with their County Extension Director and the District Extension Director (or other designated supervisor) to determine if the incumbent is ready for promotion. The decision to promote is based on the criteria for promotion of county extension faculty as follows: 1. Qualifications for Rank, County Extension Agent I -- New appointees must hold at least a bachelor's degree. The appointees must possess all necessary qualifications for the Extension position. 2. Qualifications for Promotion to Rank, County Extension Agent II (parallel to Assistant Professor at the state level) -- Major considerations for promotion are determined by the items listed under criteria for promotion of all county extension faculty. In addition, the candidate shall hold a master's degree, or be acceptable for graduate study toward a Master's degree, and have completed at least fifty percent (50%) of the course work for the degree. (g) Qualifications for Promotion to Rank, County Extension Agent III (parallel to Associate Professor at the state level) -- Major considerations for promotion are determined by the items listed under criteria for promotion of all county extension faculty. In addition, the candidate shall: 1. Hold a master's degree. 2. Show promise of establishing a reputation as a leader in his or her field. 3. Have produced, evaluated, and appropriately reported on creative works, scholarly writing, entrepreneurship, grantsmanship, or carried out Extension studies or research. (h) Qualifications for Promotion to Rank, County Extension Agent IV (parallel to Professor at the state level) -- Major considerations for promotion are determined by the items listed under criteria for promotion for all County Extension Faculty. In addition, the candidate shall: 1. Hold a master's degree. 2. Have established a reputation as being outstanding in his or her field of specialization. 3. Have produced, evaluated, and appropriately reported on creative works, scholarly writing, or carried out Extension studies or research of high quality. (2) Tenure and Promotion of Faculty in a Research or Research and Education Center -- For a faculty member administratively assigned to a research or a research and education center, the chair of the appropriate discipline or commodity department in which the faculty member is accruing time towards tenure, shall, after receiving the recommendation of the center director responsible for the center to which the faculty member is administratively assigned and the vote of the eligible faculty (as defined in University of Florida Regulation 7.019) at the center, make a recommendation on the nomination for tenure of the faculty member in accordance with University of Florida Regulation 7.019. Tenure is only granted in an academic department. In the case of the promotion of a faculty member administratively assigned to a research or research and education center, the department chair shall, after receiving the recommendation of the center director and the vote of the eligible faculty (as defined in University of Florida Regulation 7.019) of the center, make a recommendation on the request for promotion in accordance with University of Florida Regulation 7.019. (3) The Senior Vice President for Agriculture and Natural Resources convenes annually a committee composed of a representative cross section of the total faculty in Institute of Food and Agricultural Sciences (IFAS). One-half of the committee is appointed by the Senior Vice President for Agriculture and Natural Resources and one-half elected by the tenured and permanent status faculty members of IFAS. The committee serves in a fact-finding and consultative role to the IFAS deans, pursuant to subparagraphs (6)(b)2. and (6)(c)2., of University of Florida Regulation 7.019, and the Senior Vice President for Agriculture and Natural Resources concerning nominations for tenure, promotion, and permanent status. Authority: BOG Regulation 1.001. History: New 9-29-75, Amended 8-15-78, 2-12-82, 8-12-82, 9-15-83, Formerly 6C1-6.09, Amended 5-19-93, 7-27-98, 3-2-03, 6-3-03, 7-19-05, Formerly 6C1-6.009, Amended 6-8-12, Amended 3-17-17.">Extension Faculty Program Criteria; Tenure and Promotion of Faculty in a Research or Research and Education Center; IFAS Committee on Tenure, Promotion and Permanent Status	Agriculture and Natural Resources	Regulation	6.0096.009
Leave	Agriculture and Natural Resources	Regulation	6.0116.011
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 6.0111 Insurance Coverage for Federal Appointees. (1) Cooperative Extension employees, which include state and county extension faculty, having both state and federal appointments and participating in the Federal Civil Service Retirement System are eligible for both state and federal insurance coverage. (2) Effective January 1, 1991, any Cooperative Extension employee meeting the criteria set forth in paragraph (1) above must select coverage from either the federal or state health insurance plans. This provision shall apply to current as well as future Cooperative Extension employees. Specific Authority: 1001.74(4) FS. Law Implemented: 1001.74(19), 1012.96 FS. History: New 11-13-90, Amended 1-7-03, Formerly 6C1-6.0111, Amended 7-10-23 (technical changes only). ">Insurance Coverage for Federal Appointees	Agriculture and Natural Resources	Regulation	6.01116.0111
Florida 4-H Youth Development Programs and Participation	Agriculture and Natural Resources	Regulation	6.0136.013
Vaccination of Personnel	Agriculture and Natural Resources	Regulation	6.0146.014
Visitation to or Use of Certain Facilities	Agriculture and Natural Resources	Regulation	6.0166.016
Publications	Agriculture and Natural Resources	Regulation	6.0176.017
Diagnostic Services	Agriculture and Natural Resources	Regulation	6.0186.018
Guidelines for Implementation of the Plan as Related to 4-H Clubs and Florida Association for Family and Community Education Clubs	Agriculture and Natural Resources	Regulation	6.0216.021
Office of Academic Affairs Requirements	Academic Affairs	Regulation	7.00127.0012
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c2 1; } #l3> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THEUNIVERSITY OF FLORIDA 3.074 Construction; Evaluations of Professional Services Providers, Design-Builders, Construction Managers and Contractors; Disqualification Procedure.(1) Definitions.(a) Construction Services – Contractual services provided in connection with a pre-construction, maintenance, repair, alteration, remodeling, renovation, construction, or demolition project.(b) Contract – A Project Contract or a Continuing Contract.(c) Continuing Contract – A contract with a Vendor to provide Professional Services or Construction Services as and when requested by the University for one or more projects that may arise during the term of the contract.(d) Evaluator – The President or President’s designee conducting an evaluation under this Regulation.(e) Professional Services – Architectural, engineering, surveying, commissioning agent, or other professional services provided in connection with a planning, design, or construction project.(f) Project Contract – A contract with a Vendor to provide Professional Services or Construction Services for the project(s) described therein.(g) Vendor – A contractor, an engineer, architect, surveyor, or other professional services provider, a design-builder, or a construction manager who provides, as applicable, Professional Services or Construction Services to the University. (2) Commencing two (2) months after the effective date of a Project Contract, the Vendor will be evaluated by the Evaluator on a project-by-project basis as follows:(a) once per calendar year, on a staggered schedule established by the Evaluator, during the Project Contract term;(b) upon completion of a project; and(c) at any time, the University determines there has been a material change in the quality of the Vendor’s performance occurring during the Project Contract term.(3) Commencing two (2) months after the effective date of a Continuing Contract, the Vendor will be evaluated by the Evaluator on all projects performed during the Continuing Contract term as follows:(a) once per calendar year, on a staggered schedule established by the Evaluator, during the Continuing Contract term; (b) upon completion of a project valued at more than Two Million and 00/100 Dollars ($2,000,000); and(c) at any time the University determines there has been a material change in the quality of the Vendor’s performance during the Continuing Contract term.(4) In conducting evaluations under subsection (2) and (3) of this Regulation, the Evaluator will utilize the evaluation system maintained by the University, as modified from time to time, and will consider any additional performance criteria that the Evaluator deems applicable to type of Vendor or project. In evaluating a Vendor, the Evaluator will consider such factors as present and historical quality of performance, adherence to project timeline and budget, and relationships with consultants, laborers, subcontractors, and suppliers (if any). Where appropriate, the Evaluator will permit a Vendor who is being evaluated to submit written documentation directly related to the Vendor’s performance of the applicable Professional Services or Construction Services. The University may, but need not, convene a disqualification committee to evaluate Vendor performance.(5) Vendors will be provided with a copy of each completed evaluation and may appeal the evaluation in accordance with Chapter 120, Florida Statutes. If a Vendor does not timely appeal an evaluation, the evaluation will be final.(6) The University may utilize the information gathered in its evaluation(s) to evaluate a Vendor’s qualifications to provide Professional Services or Construction Services on future University projects and to decide whether a Vendor should be disqualified from providing Professional Services or Construction Services at the University in the future.(7) If the University determines, whether through the evaluation process or otherwise, that any Vendor is not providing satisfactory Professional Services or Construction Services to the University, the Evaluator will carefully review all facts and circumstances surrounding the unsatisfactory Professional Services or Construction Services and determine whether there is sufficient cause to warrant disqualification from participation on future University projects. Without limitation of the foregoing, legal action between the University and the Vendor that has commenced or is imminent shall constitute automatic grounds to entitle the Evaluator to disqualify the Vendor from providing future Professional Services or Construction Services to the University or to temporarily suspend the Vendor’s right provide future Professional Services or Construction Services to the University. The disqualification shall continue until the University is satisfied that the Professional Services or Construction Services of such Vendor will be, at least, satisfactory to the University. The Evaluator shall so notify the Vendor of the disqualification. The notice shall set forth specifically the grounds for disqualification and the right of the disqualified Vendor to request a hearing in accordance with Chapter 120, Florida Statutes. If a Vendor does not timely request a hearing, the disqualification will be final. Authority: BOG Regulation 1.001, 14.008 and 18.001.History: New 6-3-03, Formerly 6C1-3.074, Amended 6-8-12, 6-13-24, 3-10-25 (technical changes only).">Construction; Evaluations of Professional Services Providers, Design-Builders, Construction Managers and Contractors; Disqualification Procedure.	Construction Facilities and Real Estate	Regulation	3.0743.074
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.002 Student Government Constitution. (1) Student Government shall be the representative of all students and is encouraged to function on campus with the recognition that ultimate authority for university affairs rests with the Board of Trustees and the Administration of the University. (2) Every student of the University is a member of the Student Body, and is entitled to vote in accordance with the Constitution of the Student Body of the University. The Student Body Constitution has been promulgated by the students and accepted by the University as expressing the will of the students. Rights, privileges, duties and responsibilities applicable to members of the Student Body and method of government are spelled out in the Constitution. The Constitution is subject to amendment from time to time in accordance with procedures established in the instrument. The current Constitution is available to members of the student body upon request. (3) The governing organization of the Student Body of the University of Florida is known as the Student Government of the University of Florida. Student Government is recognized as the representative of the Student Body. (4) Student Government may propose to the president written recommendations covering the allocation of that portion of the University fees designated by law as student activity and service fees. (5) Student Government may propose to the president written recommendations for student membership on university committees as may be designated for student representation. (6) Student Government must submit to the president, for approval, all laws passed by the Student Senate and all proposed changes in the Student Body Constitution and By-Laws. (7) Student Government must submit to the president, for approval all allocations and expenditures from the Student Government portion of the activity and service fee monies. (8) Upon approval of the president, the Student Government may establish and maintain educational research centers for child development. Specific Authority 1001.74(4), 1004.26, 1009.24(9) FS. Law Implemented 1001.74(10), (11), 1001.75(15), 1004.26, 1009.24(9) FS. History: New 9-29-75, Amended 1-28-80, Formerly 6C1-4.02, 2-5-03, Formerly 6C1-4.002, Amended 7-10-23 (technical changes only).">Student Government Constitution	Student Life	Regulation	4.0024.002
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.004 Social Fraternities and Sororities. (1) Social sororities and fraternities are student organizations that are founded on the principles of brotherhood/sisterhood and are based on the ideals of friendship, personal growth and service to the community. In keeping with the educational mission of the University, social sororities and fraternities promote the highest standards of scholarship, leadership, and service for their members. (2) The United States Department of Education has established requirements for classification as a social sorority or fraternity. Social sororities and fraternities meeting such requirements are permitted to exist as single-sex organizations. In keeping with these criteria established by the Department of Education, the University of Florida classifies social sororities and fraternities as organizations that: (a) Do not limit membership to persons pursuing or having interest in a particular field of study, profession or academic discipline; (b) Do not serve as honorary societies for academic, leadership, or any other endeavor; and (c) Do not permit members to hold membership in other social sororities or fraternities. In addition, social sororities and fraternities must: (d) Have tax-exempt status under Section 501(c)(7) of the Internal Revenue Code; and (e) Limit membership to currently enrolled degree-seeking students at the University of Florida. (3) Social sororities and fraternities may exist at the University of Florida as registered student organizations and shall be classified as social sororities and fraternities. (4) Social sororities and fraternities shall be governed by policies established by the Division of Student Life and administered through Student Engagement and Sorority and Fraternity Life (SFL). (5) The governance structure established by the University of Florida includes student input and participation. Student input and participation is accomplished through authority delegated by SFL to designated student governing councils. Social sororities and fraternities must abide by university policies, regulations, and procedures governing student organizations, as well as policies, guidelines and procedures established by the SFL and the designated governing councils. (6) A new social sorority or fraternity seeking registration at the University of Florida must complete the expansion process as outlined in the Policy Expansion for Social Sororities and Fraternities, available from SFL. No social sorority or fraternity shall be registered at the University of Florida without approval by SFL and affiliation with a designated governing council. (7) A social sorority or fraternity that operates a residential unit and provides opportunities for housing to university students must abide by facility management policies and standards as established by the University, including but not limited to the following: (a) organizations must have a live-in House Director and be in compliance with related policies; (b) organizations must be in compliance with fire safety standards and must pass Fire Safety Inspections; (c) organizations must comply with building inspection and related policies and must take corrective measures as needed or required. (8) The University reserves the right to withhold, revoke, or suspend the registration of any social sorority or fraternity that fails to adhere to University regulations, rules, policies, and/or guidelines. Authority: BOG Regulation 1.001. History: New 9-29-75, Amended 3-25-85, Formerly 6C1-4.04, Amended 10-31-99, 6-21-00, 2-5-03, 6-3-03, 12-31-03, 5-30-04, 7-19-05, 9-5-08, Formerly 6C1-4.004, Amended 4-3-15, Amended 6-28-24 (technical changes only).">Social Fraternities and Sororities	Student Life	Regulation	4.0044.004
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.005 Reitz Union. The J. Wayne Reitz Union is an auxiliary operation constituting the "community center" of the University of Florida. The Union is run for all members of the University family: students, faculty, staff, alumni and guests. (1) The policy making body for the Reitz Union is the Board of Managers which is a standing University committee appointed by the president of the University. All matters of policy pertaining to the operation of the Union and its program come under the direct purview of the Board of Managers. Union operation and policy must be within the framework of federal and state law and University policy. Within these guidelines, policy formulated and passed by the Board of Managers and approved by the president of the University, becomes the official policy of the Union. (2) The Reitz Union, as the community center for the University of Florida, has a primary responsibility to students and other University affiliated persons, organizations and groups; and a secondary responsibility to all other groups and persons. The Board of Managers maintains policies and procedures for the use of both reserved space and non-reserved space by University affiliated persons, organizations, and groups; and by all other groups and persons. Specific Authority: 240.227(1) FS. Law Implemented: 240.227(1), (13) FS. History: New 9-29-75, Formerly 6C1-4.05, Formerly 6C1-4.005, Amended 7-10-23 (technical changes only).">Reitz Union	Student Life	Regulation	4.0054.005
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c2 1; } #l3> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c2 0; } #l4 {padding-left: 0pt;counter-reset: c2 1; } #l4> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.006 Commercial Activity; Selling of Merchandise, Activities Involving Off-Campus Vendors. (1) The regulation of commercial activity on the campus is necessary in order to preserve the educational mission of the University, to prevent unnecessary distraction during classes and study periods, to provide for the safety of University students, faculty and staff members, and to protect the property of students, faculty, staff, and the University. (2) Solicitors, tradespeople and others, including students, faculty and staff, are prohibited from entering the grounds or buildings for the purpose of conducting commercial activity without express written permission from the Vice President for Business Affairs or designee, in accordance with University policy. This regulation will not be deemed to prohibit the sale of merchandise by University budgetary units or commercial activity pursuant to a contract between the University and a vendor which provides goods or services to the University community. (3) The term "commercial activity" shall mean any act or event which results in financial gain to the salesperson, individual(s) or organization(s). (4) The term "commercial activity" shall not include: (a) Solicitation and collection of funds or the sale of new merchandise or printed material by registered student organizations for the benefit of any charitable institution or organization as defined in § 501(c)(3) of the Internal Revenue Code of the United States or for the benefit of programs and/or projects of an educational nature sponsored by the registered student organization, in accordance with subsection (5) below. (b) The sale of new merchandise, solicitation and collection of funds by registered student organizations for the benefit of any student organization related project and approved by the Director of Student Activities and Involvement or the director's designee at the J. Wayne Reitz Union, in accordance with subsection (5) below. (c) The solicitation of membership or the collection of dues from members of a registered student organization which inure to the benefit of that organization. (d) Contact between a salesperson and a student or student organization which was invited by the individual student or organization involved for his or her or its own benefit and not to involve persons not associated with the student or organization. (e) The distribution or sale of printed material pursuant to the requirements of University of Florida Regulation 2.003. (5) Registered student organizations wishing to sell or distribute new merchandise excluding food products, such as t-shirts, hats, bumper stickers, buttons or the like, or printed material or to solicit or collect funds pursuant to paragraphs (4)(a) or (4)(b) above may be allowed under the following conditions: (a) Registered student organizations must first seek an Event Permit from the Director of Student Activities and Involvement or designee at the J. Wayne Reitz Union. Event Permits will not be issued if the manner of solicitation or collection will disrupt the educational function of the University or if the activities do not meet the requirements of paragraphs (4)(a) or (4)(b) above. Instructions on how to submit an Event Permit Request can be found at https://www.studentinvolvement.ufl.edu/Event-Planning/Submit-an-Event-Permit-Request. Event Permits are valid for the date of the specific event. Any groups failing to show a valid Event Permit may be removed from campus at the request of the University Police Department. (b) A statement must be provided with the request indicating how the funds raised will be used. (c) The following areas are approved for such fundraising activities: the Plaza of the Americas, the area in front of Turlington Hall, and reservable outdoor space at the J. Wayne Reitz Union (colonnade, North Lawn, and South Terrace). Other areas will be approved by the Director of Student Activities and Involvement or designee and the administrator responsible for the area only in unusual circumstances and only when the group is programmatically associated with that area. (d) The Director of Student Activities and Involvement may limit the number of permits issued fora particular area in order to maintain the educational function of the University. In such case the permits will be issued in the order that requests from those student organizations or groups meeting the requirements of this regulation are received in the Director's office. (e) Registered student organization are not permitted to sell food products. Distribution of food products is allowed only under the provisions of subsection (6) below. (6) Registered student organizations may sponsor on-campus activities involving a commercial off-campus vendor including food vendors only under the following conditions: (a) Registered student organizations must first seek an Event Permit from the Director of Student Activities and Involvement or designee at the J. Wayne Reitz Union. Event Permits will not be issued if the manner of solicitation or collection will disrupt the educational function of the University or if the activities do not meet the requirements of paragraphs (4)(a) or (4)(b) above. (b) Instructions on how to submit an Event Permit Request can be found at https://www.studentinvolvement.ufl.edu/Event-Planning/Submit-an-Event-Permit-Request. Event Permits are valid for the date of the specific event. Any groups failing to show a valid Event Permit may be removed from the campus at the request of the University Police Department. (c) The registered student organization sponsoring the activity is totally responsible for all aspects of the activity, including the production and/or approval of all publicity and advertising, staffing and distribution of product and all clean up. (d) Any food product must be donated by the vendor, except as referenced in this paragraph. The registered student organization and vendor or agency representing the vendor may not have any payment or exchange of funds, as that constitutes a sale and not a donation by the vendor, unless the requirements of University Regulation 2.020 are satisfied. (e) The following areas are approved for food distribution activities: Plaza of America, Norman Field, Hume Field, Maguire Field, the North Lawn of the Reitz Union after 6 pm and Turlington Plaza. Other areas will be approved by the Director of Student Activities and Involvement or designee and the administrator responsible for the area only in unusual circumstances, taking into consideration any potential conflict with University contracts and when the group is programmatically associated with that area. (f) The Director of Student Activities and Involvement may limit the number of permits issued for a particular area in order to maintain the educational function of the University. Distribution of food products will be limited to one time/event per day per vendor. In such case the permits will be issued in the order that requests from those student organizations or groups meeting the requirements of this regulation are received in the Director's office. (g) Advertising and publicity must reflect sole sponsorship of the activity as being that of the registered student organization. (h) Any advertising concerning the activity, including but not limited to, poster(s), flyer(s), radio and newspaper advertisement(s), tee-shirt(s), banner(s), may reflect a commercial off-campus vendor's support, but must not indicate or convey sponsorship by the vendor, such as using the vendor's name in the program title, or display prominent advertising with only the off- campus vendors name and/or logo. All publicity must follow University of Florida Regulation 2.003 Distribution of Printed Material. (i) No cooking facilities (mobile or otherwise) will be permitted unless approved by the Office of the Vice President for Business Affairs. (7) Except as provided above or in University Regulation 2.020 sale items in direct competition with contract vendors or University budgetary units shall not be sold on campus without special approval by the Office of the Vice President for Business Affairs and would be made only in unusual cases in which it is determined that the overall benefit to University programs justifies the exception. Authority: BOG Regulation 1.001 History: New 9-29-75, Amended 1-28-80, 8-26-81, 5-14-85, Formerly 6C1-4.06, Amended 4-17-90, 5-19-93, 7-11-94, 10-31-99, 7-8-01, 2-5-03, Formerly 6C1-4.006, Amended 3-17-17, 12-4-20.">Commercial Activity; Selling of Merchandise, Activities Involving Off-Campus Vendors	Business Affairs	Regulation	4.0064.006
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.007 Confidentiality of Student Records and Applicant Records. (1) Section 1002.225, Fla. Stat., provides certain rights to students concerning their student records. Section 1006.52, Fla. Stat., makes student records and applicant records confidential and exempt from disclosure under the Public Records Law. (2) A "student record" is any record in any medium containing information directly related to a student that is maintained by the University of Florida or by a party acting on behalf of the University. For purposes of determining if a record is a student record, the term "student" is defined as a person who is or has been in attendance at the University. Attendance shall commence upon formal confirmation of intention to attend the university and/or enrollment for college-credit courses approved and scheduled by the University. (3) An "applicant record" is any record in any medium that is maintained by the University of Florida or by a party acting on behalf of the University that is directly related to an applicant for admission to the University who has not been in attendance at the University. (4) The President delegates to each Vice President the responsibility for maintaining the confidentiality of all student and applicant records within the Vice President's area of responsibility. Each Vice President may designate an individual in his or her area as the custodian of records for that area. (5) All student records and applicant records including but not limited to academic records, counseling records, and disciplinary records are confidential except that directory information in student records may be released without the consent of the student involved unless a student has completed a request for nondisclosure of directory information. Students may contact the Office of the University Registrar, 222 Criser Hall for further information. (6) Directory information shall be defined as: the student's name, class and college, local and permanent addresses, listed telephone number, email address, enrollment status, most recent previous educational institution attended, dates of attendance at the University of Florida, majors, minors, certificates, concentrations and degrees earned, nature and place of employment at the University, honors and awards received, publication titles, participation in officially recognized or registered activities and sports, and weight and height of members of athletic teams. (7) Information contained in student records except that data which is directory information will be open for inspection only by the student, or parents of dependent students as defined by the Internal Revenue Service, those members of the professional staff of the University with a legitimate educational interest in having access to such records (which may include normal access in legitimate administration and operations), or as otherwise provided by law. The department custodians of student records and applicant records and their designees may release information from such records only upon written and dated authorization from the student or applicant or as otherwise provided by law. Records which are created or maintained by the University Counseling and Wellness Center and Student Health Care Center and used only in connection with treatment provided to a student are available only to persons providing such treatment; provided, however, that such records can be personally reviewed by an appropriate professional of the student's choice. (8) Counseling, disciplinary, and academic records are maintained separately. Authority: BOG Regulation 1.001. History: New 9-29-75, Amended 1-28-80, 8-4-80, Formerly 6C1-4.07, Amended 7-11-94, 5-1-96, 6-21-00, 1-19-03, 12-31-03, 7-19-05, 6-13-08, Formerly 6C1-4.007, Amended 3-16-10, 6-8-12, 6-8-17, 3-23-18 (technical changes only).">Confidentiality of Student Records and Applicant Records	Enrollment Management	Regulation	4.0074.007
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.009 The University of Florida Career Resource Center. (1) The following persons are eligible to use the facilities and services of the Career Resource Center (CRC): (a) Degree-seeking students currently attending the University, (b) Students currently attending other Florida State University System on a reciprocal agreement basis, (c) Alumni of the University (graduated students). In-person career planning services are limited to alumni who have graduated in the previous twelve (12) months. (2) Eligible persons desiring to schedule appointments with full-time staff members of the CRC must first register by completing the Gator Career Link registration, which is located on the CRC website. Authority: BOG Regulation 1.001. History: New 9-29-75, Amended 3-9-76, 6-7-83, Formerly 6C1-4.09, Amended 5-30-04, Formerly 6C1-4.009, Amended 4-3-15.">The University of Florida Career Resource Center	Student Life	Regulation	4.0094.009
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.010 Employer Registration for On-Campus Recruitment. (1) The Career Connections Center (CCC) facilitates the holistic career development of students. This centralized and comprehensive center serves students and alumni across all majors, disciplines and degree levels. The CCC offers a diverse range of services to help students with major/career exploration, professional development, gaining experience and securing employment. (2) Employers desiring to recruit and interview University students and eligible alumni, on- campus, for the purpose of offering employment, both full-time and co-op/internships, must first register with the CCC and meet all general eligibility requirements in accordance with the CCC Employer Recruiting Policies and Procedures located at https://career.ufl.edu/employers/recruiting/policies-and-procedures/. (3) Employers who wish to interview students and/or post a position with the CCC Gator Career Link database must comply with the following: (a) All applicable Equal Employment Opportunity Commission Affirmative Action requirements, all state and federal nondiscrimination requirements, and University of Florida Regulation 1.006. (b) All applicable state and federal laws and regulations while conducting recruitment efforts. (c) No fees of any kind will be charged to students or eligible alumni for applying, interviewing and/or securing positions posted for experience opportunities. Authority: BOG Regulation 1.001. History: New 9-29-75, Formerly 6C1-4.10, 6C1-4.010, Amended 4-3-15, 6-7-18.">Employer Registration for On-Campus Recruitment	Student Life	Regulation	4.0104.010
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c2 1; } #l3> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c2 0; } #l4 {padding-left: 0pt;counter-reset: c2 1; } #l4> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.012 Student Grievance Procedure. (1) The University of Florida is committed to a policy of treating all members of the University community fairly in regard to their personal and professional concerns. The procedures outlined below are designed and intended to provide students with a fair and expeditious resolution of their disputes with University of Florida faculty and/or staff. (a) A grievance is defined as dissatisfaction occurring when a student believes that any decision, act or condition affecting him or her is illegal, unjust, or creates unnecessary hardship. Such grievances may concern, but are not limited to, the following: academic problems (excluding grades, except when there is an allegation of illegal discrimination or where a grade penalty has been imposed without proper authority), mistreatment by any University employee, wrongful assessment of fees, records and registration errors, student employment, and violation of University of Florida Regulation 1.006. (b) Prior to invoking the formal grievance procedures described below, the student is strongly encouraged to discuss his or her grievance with personnel in the University Ombuds or Dean of Students office. The University Ombuds office assists students in resolving problems and conflicts that arise in the course of interacting with University of Florida personnel or other students. The Dean of Students office assists students with complaints about these and other aspects of University life. (2) Generally, the student will begin the grievance process by discussing his or her grievance with the person(s) alleged to have caused the grievance. Additionally, or in the alternative, the student may wish to present his or her grievance in writing to the person(s) alleged to have caused the grievance. In either case, the person alleged to have caused the grievance must respond to the student either orally or in writing. (3) The discussion with the person alleged to have caused the grievance or, if the student elects not to have such a discussion, the filing of a written grievance with the appropriate supervisor should be held or filed by the aggrieved student as soon as the student first becomes aware of the act or condition that is the basis of the grievance. A student who has a discussion first should file a written grievance with the appropriate supervisor, if he or she intends to do so, promptly after the discussion. (4) Initial Review. (a) If a student decides not to present his or her grievance to the person alleged to have caused the grievance or if the student is not satisfied with the response, he or she may present the grievance in writing to the next level supervisor. The next level supervisor should conduct an informal investigation as warranted to resolve any factual disputes. Upon the student's request, the supervisor may appoint a fact-finding panel of no more than three (3) persons to conduct an investigation. The supervisor must state the terms and conditions of the investigation in a memorandum appointing the fact-finding panel. A fact-finding panel appointed hereunder shall have no authority to make recommendations or impose final action. The panel shall be limited to determining and presenting facts to the supervisor. If no fact-finding panel is formed, the supervisor shall be responsible for fact finding as well as otherwise disposing of the grievance. (b) The supervisor's disposition of the grievance shall be reported to the student in writing and shall inform the student of the right to seek review by the appropriate Vice President or Dean of the Graduate School as indicated in subsection (4). The supervisor's response should be transmitted to the student within ten (10) business days from the date the written grievance was received if practicable. If the disposition extends beyond ten (10) business days the supervisor should inform the student of the delay and the expected response date. (5) Appeal. (a) Any student who is not satisfied with the response after the initial review may present the grievance in writing, together with the supervisor's written response to the grievance within five (5) business days of receipt thereof to the appropriate Vice President or Dean of the Graduate School as indicated below: Vice President Nature of Grievance Academic Affairs Library Academic Records and Progress Dean of Graduate School Graduate Academic Records and Progress Research Research Matters Chief Financial Officer Payment & Assessment of Fees Business Affairs University Police Department Transportation and Parking Campus Dining Health Affairs Student Health Care Center Student Affairs Housing Enrollment Management Student Employment Student Financial Aid Registrar’s Office Human Resource Services Violation of Regulation 1.006 Vice President designated by the Vice President of Student Affairs (who may be him or herself) Other (b) The Vice President's or Dean of the Graduate School’s action will be limited to a review of the appropriateness and adequacy of the basis for the supervisor's disposition based on all relevant facts and circumstances, and will not involve a de novo factual investigation. Notwithstanding the above, the Vice President or Dean of the Graduate School may, but is not required to, direct that further facts be gathered or questions answered prior to making a decision on the appeal or that additional remedial action be taken. The Vice President's or Dean of the Graduate School’s action shall constitute final University of Florida action. Authority: BOG Regulation 1.001. History--New 9-29-75, Amended 8-4-80, Formerly 6C1-4.12, Amended 4-17-90, 7-11-94, 6-28-98, 5-30-04, Formerly 6C1-4.012, Amended 3-22-13.">Grievance Procedure	Student Life	Regulation	4.0124.012
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERISITY OF FLORIDA 4.027 Student Employment. (1) Students desiring to work for the University of Florida must complete a general information data sheet and obtain a work permit. (2) All job openings are publicly displayed and all applicants are considered. (3) The Student Employment Office administers employment and payroll matters for University of Florida students only. (4) No student is permitted to actually begin work before sign-up is completed in the Student Employment Office. (5) Payroll appointment forms must be received by the Student Employment Office not later than 5:00 p.m. two (2) work days prior to the end of the pay period. (6) Students will be approved to work as follows: Undergraduate Graduate Class Hours Allowable work hours each week Class Hours Allowable work hours each week 0-5 40 0-6 40 6-8 30 7-11 30 9-11 27 12-15 20 12+ 15-20 15-17 up to 15 Exceptions will be evaluated by petition, and variances approved based on existing circumstances. (7) Rates of pay for student employees are administered by uniform pay schedules developed by the Office for Student Financial Affairs in coordination with the Division of Human Resources. (8) Emergency payroll checks are approved and processed for any student missing the payroll due to error made by the Student Employment Office. (9) Employment verification is limited to place and length of employment. All other information released must be done at student request. Specific Authority: 240.227(1) FS. Law Implemented: 240.227(1), (3), (5), (7), 240.237 FS. History: New 9-29-75, Amended 4-5-77, Formerly 6C1-4.27, Formerly 6C1-4.027, Amended 7-10-23 (technical changes only).">Student Employment	Student Life	Regulation	4.0274.027
Financial Aid	Enrollment Management	Regulation	4.0284.028
University Housing; Assignment Priorities	Student Life	Regulation	4.0294.029
University Single Student Housing; Requirements for Signed Agreement	Student Life	Regulation	4.0314.031
University Apartment Housing; Requirements for Signed Agreement	Student Life	Regulation	4.0324.032
Health and Accident Insurance Requirements for Foreign Students	Academic Affairs	Regulation	4.0354.035
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c2 1; } #l3> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.036 Involuntary Medical Withdrawal. (1) The University will make reasonable accommodations for students with disabilities as determined under applicable law. However, students are considered adults when attending the University, and students have a responsibility to not cause harm to themselves or others and to participate in University life safely. A student who poses a significant danger of serious harm to the health or safety of others at the University will be involuntarily withdrawn from the University by the Dean of Students or designee. Such action will be taken only after appropriate consultation with the Director of the Student Health Care Center or the Director of the University Counseling Center. (2) A student subject to involuntary withdrawal shall be accorded: (a) written notice of the University's decision to act under this regulation stating the reasons for the action; (b) the opportunity to respond to the Dean of Students or designee; (c) the opportunity to appeal the decision to the Vice President for Student Affairs or designee within ten (10) days. (3) Should circumstances warrant, a student may be subject to an immediate temporary withdrawal, pending a further determination. A student subject to an immediate temporary withdrawal shall be provided notice of such withdrawal stating the reasons and an opportunity to respond to the Dean of Students or designee as soon as reasonably possible after such withdrawal. After so responding, the temporary withdrawal will be rescinded or made final and notice shall be given to the student. (4) Failure of a student to take the opportunity to respond at the time and in the manner provided by the University shall not affect the validity of or delay any decision made under this Regulation. (5) A student subject to involuntary withdrawal shall receive a refund of fees as provided in University of Florida Regulation 3.0371. (6) A student who is involuntarily withdrawn shall have a hold placed on his or her records, and the University may impose conditions for readmission, including but not limited to one or more of the following: (a) requiring the student to provide the Dean of Students or designee a complete written assessment (using the form provided by the University) from student's treating physician or independent licensed psychiatrist or other licensed mental health provider that the student is ready and able to safely return to his or her educational pursuits; (b) determination from an outside independent licensed psychiatrist or other licensed mental health provider retained by the University that the student is ready and able to safely return to the University; (c) a written agreement from the student to attend and participate in any treatment/programs/meetings to the extent recommended by student's treating physician or licensed mental health provider and/or an independent licensed psychiatrist or other licensed mental health provider retained by the University; and/or (d) determination by University officials that student has met conditions for readmission and that the University has appropriate resources to support and meet any ongoing needs of the student. Authority: BOG Regulation 1.001. History: New 2-11-82, Formerly 6C1-4.36, Amended 10-31-99, 9-5-08, Formerly 6C1-4.036, Amended 9-21-12.">Involuntary Medical Withdrawal	Student Life	Regulation	4.0364.036
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 4.038 Student, Spouse, Domestic Partner, and Dependent Services and Benefits. (1) Full-time students, their spouses, and qualified dependent children are eligible for the services and benefits set forth in the Undergraduate and Graduate Catalogs and the student government sponsored insurance, which is available for purchase by University students. (2) Domestic partners of full-time students who qualify under the University's Domestic Partner Services Policy, Rev. 03/02, and their qualified dependents, are eligible for certain services and benefits as provided in the Undergraduate and Graduate Catalogs and the student government insurance, which is available for purchase by University students. The criteria for domestic partners of full-time students and their dependent children is also set forth in the above documents, incorporated herein by reference. Specific Authority 229.0081(2), 229.0082(1) F.S. Law Implemented 229.0061(2)(e)6, 229.0081(2), 229.0082(1) F.S. History: New 10-10-02, Formerly 6C1-4.038, Amended 7-10-23 (technical changes only).">Student, Spouse, Domestic Partner, and Dependent Services and Benefits	Student Life	Regulation	4.0384.038
Student Honor Code and Student Conduct Code	Student Life	Regulation	4.0404.040
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.0376 Miscellaneous Fees. (1) The University of Florida has established the fees set forth in this regulation. The fees listed are in addition to fees set forth in other University of Florida regulations and other charges that are authorized by law. "Cost" as used in this regulation includes any increased costs to the University that are directly related to the delivery of the goods and services. (2) Application Fee – An individual who applies for admission to the University of Florida shall pay a non-refundable application fee in the amount of $30.00. This fee is waived for applicants who provide documentation that they have received a fee waiver because of economic need as determined by the College Board or the American College Testing Program. (3) Library overdue fines – The University Libraries assess fines to encourage prompt return of overdue materials. Fines are higher for recalled items, course reserves, and certain short loan materials (DVDs, VHS videos, etc.) that are in high demand. A list of current fines and other consequences of not returning library materials by their due dates is posted in the Borrowing and Circulation section of the University Libraries home page. (4) Late equipment fee – variable (5) Duplicating/photocopying fee – variable (6) Standardized test (GRE, URE, etc.) fees will consist of the costs of administering the test. (7) Thesis and dissertation – Binding fee-cost; microfilm fee-cost; copyright fee-cost. (8) Damaged, breakage and lost library materials; lost keys (includes cylinder change); equipment, materials, and facilities damage, breakage, and loss – cost of repair and/or replacement. If damaged or lost materials are the result of misconduct, a fine or other disciplinary action may be imposed under the provisions of University of Florida Regulation 1.008. (9) Interlibrary loans/literature searches – cost (10) Orientation fee - $35 (11) Nonrefundable admissions deposit - $200. The admissions deposit paid by an individual shall be applied toward payment of that individual's tuition upon enrollment. The admissions deposit shall not be reimbursed to an individual who does not enroll in the term offered for admission and who does not withdraw his or her acceptance of admission prior to the applicable deadline as published in the University Record. The deposit is waived for those individuals who have provided documentation that they have received an applications fee waiver because of economic need as determined by the College Board, American College Testing Program, Law School Admissions Council, the American Association of Medical Colleges Fee Assistance Program, or the American Association of Dental Schools Application Service. (12) Transcript fee - variable, not to exceed $10 (13) Diploma replacement fee – variable, not to exceed $10 per item (14) Housing Rental Rates – variable (15) Miscellaneous health-related charges for services provided at the Student Health Care Center that are not covered by the Student Health Fee set forth in University of Florida Regulation 3.0372 – cost. (16) Facilities/Equipment Use Cost – variable (17) Registration for zero hours – The student is assessed the applicable resident or non-resident costs as set forth in University of Florida Regulation 3.0375, for one (1) credit hour. (18) Auditing – The student is assessed the applicable resident or non-resident tuition costs as set forth in University of Florida Regulation 3.0375, for the audited course. (19) Off-campus educational activities – The President or designee will establish fees for off-campus course offerings when the location results in specific identifiable increased costs to the University. These fees will be in addition to the regular tuition and fees charged to students enrolling in these courses on-campus. The additional fees charged are for the purpose of recovering the increased costs resulting from off-campus vis-a-vis on campus offerings. As used herein, "off-campus" refers to locations other than regular main campus, branch campuses, and centers. (20) Collection costs. The University is authorized to assess a charge representing reasonable cost of collection efforts to effect payment for overdue accounts, including University and third-party collection costs. Collection costs may be assessed to the student for payment for overdue student loan accounts and for collection of debts owed the university not secured by a promissory note or contract. Amounts received for collection costs shall be retained by the university. (21) Division of Continuing Education Auxiliary Fund. (a) All registration fees or other income collected as payment for development of or participation in non-credit educational activities (i.e., workshops, symposia, conferences, etc.) shall be deposited into the Division of Continuing Education auxiliary fund. Non-credit courses sponsored by a unit of the Institute of Food and Agricultural Studies [IFAS] and administered through the IFAS Office of Conferences and Institutes may be exempted from this requirement. (b) Revenues received for the purpose of planning, offering, and recovering all costs of sponsored credit institutes and other self-funded credit programs as provided by Board of Governors Regulation 7.008(2) will be deposited into the Division of Continuing Education auxiliary fund. (c) The Division of Continuing Education auxiliary fund may be used for the recovery of any additional fees established for off-campus educational activities under subsection (19) above, or for continuing education credit courses as provided by Board of Governors Regulation 8.002(2)(b)4. 1. Baby Gator Child Development and Research Center. The Baby Gator Child Development and Research Center at the University of Florida provides childcare services to children ages 6 weeks to five years who have at least one parent or guardian associated with the University of Florida (including PK Yonge Development School) or Shands Hospital. The rates charged and eligibility for each center are located on the following website: http://www.babygator.ufl.edu/enrollment/rates.htm. Authority: BOG Regulation 1.001. History: New 3-12-03, 6-3-03, 12-31-03, 5-30-04, 6-29-06, 3-13-07, 6-13-08, Formerly 6C1-3.0376, Amended 3-28-14.">Miscellaneous Fees	Finance	Regulation	3.03763.0376
Guest Admissions	Business Affairs	Regulation	3.0393.039
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c3 1; } #l3> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c3 0; } #l4 {padding-left: 0pt;counter-reset: c4 1; } #l4> li>:first-child:before {counter-increment: c4; content: counter(c4, lower-latin)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: c4 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.040 Employee Recognition Program. (1) The University shall establish and maintain an employee recognition program for Academic Personnel; and Technical, Executive, Administrative, and Managerial Support (TEAMS) employees. (2) The program shall consist of two components: superior accomplishments and satisfactory service. (a) Superior accomplishment. Academic Personnel and TEAMS employees who have contributed outstanding and meritorious service in their fields, including those who have made exceptional contributions through service and superior accomplishments in State University System operations, are eligible for consideration for an award. 1. The President or his designee shall appoint a University Superior Accomplishment Awards Committee composed of a Chairman and at least four additional members who are Academic Personnel and TEAMS employees. 2. The Superior Accomplishment Awards Committee shall: a. Establish criteria for superior accomplishment and coordinate the selection process for the Superior Accomplishment Awards Program for each of the University Divisions and for the total University-wide program. b. Make recommendations to the President or his designee concerning such accomplishments and awards to be given, if any. The President or President's designee shall make a final decision. 3. A Superior Accomplishment Program shall be established at the Division level and at the University level. For purposes of this rule, the University is organized into six divisions as follows: Division 1—Office of the President, Office of the Senior Vice President and Chief Operating Officer, Office of the Vice President for UF Human Resources, Office of the Vice President for Advancement, the Office of the Vice President for Research and Graduate Programs, the Office of the Vice President and General Counsel, and the Office of the Vice President for University Relations; Division 3—Office of the Vice President for Academic Affairs; Division 4—Office of the Vice President for Agriculture and Natural Resources; Division 5—Office of the Senior Vice President for Health Affairs; Division 6—Office of the Vice President for Student Affairs; and Division 7—Office of the Vice President for Business Affairs. Within each Division, Superior Accomplishment Award recipients will be selected in categories established by the committee for: Academic Personnel and TEAMS employees. Award recipients at the Division level will automatically become nominees for the University’s Superior Accomplishment Award for their employment category. 4. Individual awards granted under this component for the Division level award may not exceed the sum of $500, excluding all applicable taxes. Individual awards granted under this component at the University level may not exceed the sum of $2,000, excluding all applicable taxes. Awards may be in cash, savings bonds, or other items. In addition, certificates, pins, plaques, letters of commendation, and other tokens of recognition may be awarded provided that the cost of the awards per recipient does not exceed $100. 5. Awards made at the Division level shall come from that Division's budget. Awards made at the University level will come from the President's budget. 6. Recognition programs established at the Department level that support the University’s Superior Accomplishment Program may award cash or other type of monetary award to employees. In addition, certificates, pins, plaques, and other tokens of recognition may be awarded to employee. The cost for all such awards will be funded from within each Department’s budget. All departmental level recognition programs must be pre-approved by the Vice President for UF Human Resources. (b) Academic Personnel and TEAMS employees who have achieved increments of five (5) continuous years of satisfactory service at the University are recognized for such service. Authority: BOG Regulation 1.001. History: New 3-26-80, Amended 3-6-85, Formerly 6Cl-3.40, Amended 2-23-88, 5-21-89, 11-20-90, 5-18-92, 5-22-01, 3-2-03, 3-17-09, 3-23-18 (technical changes only), Amended 3-28-25.">Employee Recognition Program	Human Resources	Regulation	3.0403.040
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.042 Write-off of Uncollectible Accounts; Settlement of Delinquent Accounts. (1) The University shall use due diligence and exert every effort in the collection of all accounts. (2) The President or his/her designee may write-off or settle any uncollectible accounts owed the University. All or a portion of late charges and/or collection costs may at the discretion of the President or his/her designee be waived on institutional student loans if the borrower makes a lump sum payment of the entire amount of outstanding principal and interest to settle an account. (3) The University shall employ the services of a collection agency when deemed advisable in collecting delinquent accounts. (4) The University may set minimum amounts for which debts will be billed and for which financial holds will be placed on records. Authority: BOG Regulation 1.001. History: New 3-26-80, Formerly 6C1-3.42, Amended 5-18-92, 6-28-98. Formerly 6C1- 3.042, Amended 3-23-18 (technical changes only).">Write-Off of Uncollectible Accounts; Settlement of Delinquent Accounts	Finance	Regulation	3.0423.042
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 11.5pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 11.5pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c2 1; } #l3> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 11.5pt; } #l3> li:first-child>:first-child:before {counter-increment: c2 0; } #l4 {padding-left: 0pt;counter-reset: c2 1; } #l4> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 11.5pt; } #l4> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.0421 Employee Debt Collection. (1) Purpose. The University is authorized to collect all delinquent accounts owed to it and overpayments made by it. The purpose of this regulation is to provide procedures for collection of delinquent accounts and overpayments owed to the University by its current or former employees. These collection procedures do not apply to the collection of delinquent accounts of a student while the student is enrolled at the University but will apply if the student thereafter becomes an employee of the University. (2) For purposes of this regulation, employee debts are all amounts owed to the University by an employee which were not paid when due, including, but not limited to, the following: (a) tuition and fees, student loans, and other accounts accrued as a student of the University; (b) returned checks, traffic and parking fines, library fines, educational resources fines/sales, health services, rental fees, housing charges, and physical education equipment charges; (c) overpayments by the University of wages, workers' compensation benefits, scholarships, fellowships, and other types of payments; (d) amounts owed for clinical services provided by the University, such as medical, veterinary and dental services; (e) all or a portion of a travel advance paid by the University and for which no reimbursement voucher complying with the University's travel policy is received within the time prescribed by the University's travel policy (located in the University Controller's Office Directives and Procedures Manual); and (f) repayment of advanced parental leave pursuant to University of Florida Regulation 1.201(13). For purposes of this regulation, employee debts do not include educational loans collectible pursuant to Section 112.175, Fla. Stat. An overpayment by the University becomes an employee debt payable immediately upon the occurrence of the overpayment. A travel advance for which no reimbursement voucher is received by the University becomes an employee debt at the time prescribed by the University's travel policy. All other employee debts become delinquent accounts when they remain unpaid after the date due. (3) Means of Collection. The University may employ any legal means for collecting employee debts owed to the University, including, but not limited to, any one or more of the following means: issue collection letters, send notices via electronic mail, attempt to contact the employee by telephone, engage a collection agency, settle the amount due, negotiate a payment plan, and if a current employee, set-off the employee debt as provided herein. (4) University Right of Set-Off / Employee Right to Receive Notice Prior to Set-Off. (a) The University may set-off an employee debt against future wages and against termination pay. (b) Unless expressly authorized by a Travel Advance form or other agreement with the University, an employee with employee debt will receive notice of the University's set-off rights against the employee's future wages and termination pay. Prior to exercising the right to set-off, the University will notify the employee in writing by certified mail at the employee's University mailing address of its intent to do so. The notice will advise the employee that the University intends to set- off the specific employee debt against future wages, and that, within twenty (20) days of the date of the notice, the employee may dispute the existence of the employee debt with the University department to which the employee debt accrued, pay the employee debt, or work out a mutually agreeable payment plan. (5) Set-off Limitations. If, after the twenty (20) day period described above has expired, the employee has not responded to the notice, the overdue employee debt remains unpaid, a mutually agreeable payment plan has not been reached or the explanation as to why no delinquent account or overpayment exists has not been accepted by the University, the University may set-off the employee debt against payments by the University of future wages and termination pay as follows: (a) If the amount of the employee debt is ten percent (l0%) or less of the employee's biweekly gross salary, a lump sum deduction of the amount owed shall be made from a future paycheck. (b) If the amount of the employee debt is greater than ten percent (l0%) of the employee's biweekly gross salary, the amount deducted each pay period shall not exceed ten percent (l0%) of the employee's gross salary in each pay period. Deductions will commence following the expiration of the twenty (20) day notice period. (c) If an employee with an employee debt is terminated, abandons employment, voluntarily leaves the University's employ or dies while in University employment, the entire amount of the employee debt shall be deducted from the employee's final paycheck and, if the final paycheck is not sufficient to cover the employee debt, from the payment of leave at termination pay. Authority: BOG Regulation 1.001. History: New 12-27-90, Amended 5-18-92, 6-28-98, 9-1-99, 6-3-03, 3-17-09, Formerly 6C1-3.0421, Amended 3-17-11.">Employee Debt Collection	Finance	Regulation	3.04213.0421
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c2 1; } #l3> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.0422 Direct Deposit Program. (1) The following describes the direct deposit requirement for all University of Florida employees. Direct deposit is the electronic transfer of net salary and travel expense reimbursements into University of Florida employees' personal checking or savings accounts at United States financial institution. (2) All employees, including temporary hires and non-work study students, are required to participate in the Direct Deposit Program as a condition of employment, regardless of date of hire. (a) Departments/employees must submit the University of Florida Direct Deposit Authorization Form to the Human Resource Services or Student Employment Office as part of the original hire packet. The Direct Deposit Authorization form, FA-PS-DDA, Rev. 03/2008, is incorporated herein by reference and can be obtained from the websites of the University Payroll Office and Human Resource Services. (b) By Federal Regulations, Work-Study students are not required to participate in the Direct Deposit Program, but strongly encouraged by the University of Florida to participate. (c) The direct deposit data remains active in the University Payroll Office until it is changed or one year after separation of employment. (3) Employees who have been unable to establish an account at a financial institution must request to have their salary applied to a pay/debit card through a financial institution in partnership with the University. The University will provide an application for this card upon request. (4) Direct Deposit Authorization forms are available in the offices and on the web sites of the University Payroll Office and Human Resource Services. (a) Employees are required to submit a new Direct Deposit Authorization to the University Payroll Office should there be a change in their financial institution. (b) Employees are not required to re-submit a Direct Deposit Authorization when changing hiring authorities, pay plans, or job titles within the University of Florida. Specific Authority: 1001.74(4) FS. History: New 12-31-03, Amended 7-19-05, 9-5-08 (technical changes only), Formerly 6C1-3.0422, Amended 7-10-23 (technical changes only).">Direct Deposit Program	Finance	Regulation	3.04223.0422
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"; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c3 0; } #l4 {padding-left: 0pt;counter-reset: c2 1; } #l4> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: c2 0; } #l5 {padding-left: 0pt;counter-reset: c3 1; } #l5> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l5> li:first-child>:first-child:before {counter-increment: c3 0; } #l6 {padding-left: 0pt;counter-reset: c4 1; } #l6> li>:first-child:before {counter-increment: c4; content: counter(c4, lower-latin)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l6> li:first-child>:first-child:before {counter-increment: c4 0; } #l7 {padding-left: 0pt;counter-reset: c3 1; } #l7> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l7> li:first-child>:first-child:before {counter-increment: c3 0; } #l8 {padding-left: 0pt;counter-reset: c4 1; } #l8> li>:first-child:before {counter-increment: c4; content: counter(c4, lower-latin)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l8> li:first-child>:first-child:before {counter-increment: c4 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.046 Discipline, Suspension and Dismissal for Cause of Technical, Executive, Administrative, and Managerial Support (TEAMS) Staff. (1) Definitions. (a) "Just cause" shall be defined as: 1. Incompetence; or 2. Misconduct, whether on or off the job; or 3. Unsatisfactory attendance. (b) The term "advisor" shall mean a representative of Human Resource Services appointed by the Vice President for Human Resource Services to assist in interpreting policies and procedures. (c) For the purpose of this rule, "Vice President" means the indicated Vice President or the Vice President's designee, "Dean" means the indicated Dean or the Dean's designee, and "Director" means the indicated Director or the Director's designee. (2) Dismissal, Suspension and Disciplinary Action. (a) The appointment of a TEAMS staff member can be terminated or suspended with or without pay for just cause. 1. An employee shall be given written notice of dismissal or suspension by the President or President's designee. The notice shall include: a. a basis for the dismissal or suspension, b. a copy of this regulation, c. the dismissal or suspension shall take effect the day the Vice President issues his or her written decision if it upholds a decision to dismiss or suspend, d. the name of an advisor, e. pay status. 2. During the period following the notice of dismissal or suspension, the President or designee shall determine the reassignment of the employee for the balance of employment. 3. Within seven (7) working days of the notice of dismissal or suspension, the Dean or Director responsible for the unit in which the TEAMS staff member is employed, will review the basis for the notice. The employee may schedule a meeting with the Dean or Director during these seven (7) working days to provide information about the notice and may submit to the Dean or Director letters and other documentary material related to the notice. Within the next five (5) working days, the Dean or Director will issue a written decision that upholds, modifies, or revokes the notice of dismissal or suspension. The decision shall state a basis for the conclusion reached and shall have attached all documents used in reaching the decision. 4. If the Dean or Director upholds or modifies the notice of dismissal or suspension, the Vice President responsible for the unit in which the TEAMS staff member is employed will review the basis for the notice within seven (7) working days. The Vice President's review will be based solely on the decision by the Dean or Director and the accompanying documents. If the Vice President determines that it is necessary to receive further information, the Vice President will meet with the staff member within the seven (7) working day period to seek such information. Within the next five (5) working days, the Vice President will issue a written decision that upholds, modifies, or revokes the notice of dismissal or suspension. 5. The dismissal or suspension becomes final upon the issuance of the Vice President's written decision upholding the notice of dismissal or suspension. 6. If the employee wishes to pursue the matter further, the employee has the right to appeal to an arbitrator as prescribed in subsection (8) of Regulation 3.051. (b) The President or designee retains the right to impose disciplinary action, other than termination or suspension, for "just cause", as set forth in Section 1012.92, F.S. 1. The employee shall be given written notice of any disciplinary action. The notice shall state: a. the reasons for the disciplinary action, b. the disciplinary action is subject to the grievance procedure found in Regulation 3.051, c. the effective date of the disciplinary action. 2. Counseling shall not be considered disciplinary action under this section. (3) Suspension Pending Investigation. The President or designee shall immediately suspend an employee from the performance of his or her duties when the President or designee has reason to believe that the employee's presence on the job would adversely affect the functioning of the University or would jeopardize the safety or welfare of other employees. The President or designee shall determine whether a suspension shall be with or without pay based on the severity of the misconduct and the threat to safety. Within two (2) working days from such immediate suspension, the President or designee shall serve written notice upon the employee stating the reasons for the action taken. If the employee has been suspended without pay and subsequently is reinstated as a result of the review or grievance procedures, the employee shall be reinstated with back pay. Specific Authority: BOG Resolution dated January 7, 2003. History: New 3-6-85, Formerly 6C1-3.46 Amended 3-2-03, 5-30-04, 3-17-09, Formerly 6C1-3.046, Amended 7-10-23 (technical changes only).">Discipline, Suspension and Dismissal for Cause of Technical, Executive, Administrative, and Managerial Support (TEAMS) Staff	Human Resources	Regulation	3.0463.046
University Grievance Procedures for Technical, Executive, Administrative, and Managerial Support Staff: General Information, Resort to Other Procedures, Time Limits, Procedures, and Arbitration Appeal	Human Resources	Regulation	3.0513.051
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"; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l5> li:first-child>:first-child:before {counter-increment: c3 0; } #l6 {padding-left: 0pt;counter-reset: c2 1; } #l6> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l6> li:first-child>:first-child:before {counter-increment: c2 0; } #l7 {padding-left: 0pt;counter-reset: c2 1; } #l7> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l7> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.054 Appointment; Technical, Executive, Administrative, and Managerial Support Staff (1) Technical, Executive, Administrative, and Managerial Support (TEAMS) Appointment Modifiers. (a) The University shall use the following appointment modifiers to define the conditions of TEAMS employee appointments. Such appointment modifiers apply to the appointment of a qualified employee unless otherwise stated. 1. Regular - A continuing appointment or an original temporary appointment that may be followed by a continuing appointment. The appointment modifier is not included in the title. 2. Provisional - An appointment to a position where the employee has not yet passed a required examination, but meets the minimum qualifications for the position; the employee is not fully qualified, but is expected to acquire such qualification within six (6) months; is under a cooperative education program, a vocational rehabilitation program, an approved university training program, or an approved apprenticeship program; an appointment to provide a nonpermanent assignment to a vacant position; or to overlap one employee with another for training purposes. 3. Temporary - An appointment to provide a noncontinuing assignment to a vacant position; to replace an employee on leave, temporarily promoted or reassigned. Temporary appointments may include the assumption of additional or replacement duties. 4. Emeritus - An honorary title that may be conferred at retirement in recognition of distinguished service. 5. Multi-Year - An Executive Service appointment that extends beyond twelve (12) months. 6. Time Limited - An appointment to a position funded by contract and grant, auxiliaries, or local funds, as appropriate, for a particular project, enterprise, or specified period. Such designation must be made to the position at the time of recruitment. A time- limited position shall have the same rights as a position with a regular appointment modifier, except such position shall not have rights provided for layoff, recall, and notice of non reappointment. 7. Probationary - An appointment to a position in a class for the designated period, where the employee meets the minimum qualifications for the position. Continuous successful performance in a class with the appointment modifier of temporary may be counted toward completion of the required probationary period. The decision to count such time toward completion of the probationary period shall be made at the time the employee is initially appointed with probationary status. (2) Initial Appointment to TEAMS. (a) Definitions. 1. For the purposes of this regulation, a "new" employee is one not employed by the University in TEAMS at the time the department or unit makes the offer of employment. 2. For the purposes of this regulation, Executive Service shall denote those employees who hold the title of Vice President or who are so designated by the University President or the Board of Trustees. (b) The initial appointment of a new employee to a TEAMS position shall be for a probationary period of six (6) months, or for such other period as is approved by the Vice President of UF Human Resources or designee. During this probationary period, the appointment may be terminated at any time without any requirements of notice and without rights of appeal. (c) Employees designated in the Executive Service serve at the will of the President, do not have tenure or permanent status, and have no expectation of appointment beyond a 60 days' notice period. (3) Regular Appointment to TEAMS. After satisfactory completion of the probationary appointment, subsequent regular appointments to TEAMS shall be for a period of twelve (12) months and shall be for the period of March 1 through the last day of February. It is understood the initial notice of appointment may not cover these exact dates due to hire date. Such appointments shall run through the end of February and subsequent appointments shall be for the period of March 1 through the last day of February. This notice of appointment is considered to be an ongoing agreement unless the employee is notified. It is not necessary for notices of appointment to be issued on a yearly basis. (4) Promotion, Changes of Assignment, Demotions, and Relocations in TEAMS. (a) Current University employees shall not be eligible to be promoted, demoted or reassigned outside the current department until the employee has completed six (6) months satisfactory service in his or her current position, unless approved by the President. Approval shall be granted only when the action is consistent with the efficient use of University resources and agreed upon by the Vice President for UF Human Resources and by both the current department and the receiving department. (b) A University employee may apply for a promotion, demotion, or reassignment to a non-exempt or exempt position by creating an online resume in the myUFL HR system and applying for each specific position of interest. (c) A promotion in TEAMS is the appointment to another TEAMS position or class with substantially increased responsibilities and/or a higher pay grade, or a permanent assignment of substantially increased responsibilities for the existing classification. An employee must meet the minimum qualifications for the position to which promoted. (d) A TEAMS change of assignment is the appointment to a different position in the same class or in a different class having the same pay grade. (e) A TEAMS demotion is an appointment to a class or position having less responsibility. (f) A TEAMS relocation is the appointment of an employee from one geographic location within the University to a different geographic location within the University in excess of 50 miles from the employee's current work location. (5) Pay Upon Appointment. (a) A University employee who is newly appointed to a regular TEAMS appointment shall receive pay commensurate with the responsibilities assigned, but not below the minimum of the pay range except as provided in paragraph (c) below. (b) A TEAMS employee who is promoted or reassigned shall receive pay commensurate with the responsibilities assigned. The employee’s pay may remain unchanged, decreased, or increased depending upon the employment needs of the department or unit, but not below the minimum of the pay range. A TEAMS employee who is demoted shall receive pay commensurate with the responsibilities assigned, but not below the minimum of the pay range except as provided in paragraph (c) below. (c) A provisional TEAMS appointment may be below the minimum of the pay range. If a provisional TEAMS appointment is made below the minimum of the pay range, the pay shall be increased to at least the minimum of the pay range upon the employee attaining the minimum qualifications for the class. Authority: BOG Resolution dated January 7, 2003. History: New 3-26-80, Formerly 6Cl-7.20, Amended 3-6-85, Formerly 6C1-3.54, Amended 4-30-95, 7-1-96, 3-2-03, 5-30-04, 7-19-05, 3-17-09, Formerly 6C1-3.054, Amended 4-1-16, 3-17-17, Amended 3-28-25.">Appointment; Technical, Executive, Administrative, and Managerial Support Staff	Human Resources	Regulation	3.0543.054
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"; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: c3 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.056 Resignation and Non-Reappointment of Technical, Executive, Administrative, and Managerial Support Staff. (1) Except for an emergency situation, a member of Technical, Executive, Administrative, and Managerial Support (TEAMS) staff in an exempt position shall be required to give at least one (1) month's notice of resignation, and a TEAMS staff member in a non-exempt position shall be required to give at least two (2) weeks' notice of resignation. (2) Definitions. (a) For the purposes of this regulation, Executive Service shall denote the members of TEAMS who do not hold tenure or permanent status and who hold the title of Vice President. (b) For the purposes of this regulation, a "new" employee is one not employed in TEAMS by the University at the time the department/unit makes the offer of employment. (3) Non-reappointment by the University. (a) TEAMS Employees in Initial Non-Exempt Appointments and Executive Service Appointments. 1. With the exception of appointments to Executive Service, a new TEAMS employee's initial appointment at the University to a non-exempt position shall be probationary and the employee may be terminated at any time without any requirement of notice and without rights of appeal. 2. Employees in TEAMS designated in the Executive Service serve at the will of the President, do not have tenure or permanent status, and have no expectation of appointment beyond the three (3) months' notice period set forth in subsection (c) below. (b) TEAMS employees whose positions hold appointment modifiers of Provisional, Temporary, Time-Limited, or Probationary are not entitled to any notice of non- reappointment, and their employment ceases on the last day of the appointment unless the University issues a renewal of their appointment. (c) Any other employee in TEAMS status shall be given three (3) months' written notice that his or her employment will end. The applicable three-month notice shall be calculated from the date of the notice to the date that employment will end without regard to an employee's appointment period. (d) The decision to discontinue an appointment to a TEAMS employee shall not be based on constitutionally impermissible grounds. (e) Following receipt of the notice of non-reappointment, a TEAMS employee may be reassigned to other duties and responsibilities or placed on administrative leave in accordance with University of Florida Regulation 1.201 for all or any part of the period from the notice to the end of employment, or in lieu of all or a portion of the notice period may be paid an amount, less withholding, equal to all or any part of the salary he or she would have received prior to the effective date of the end of employment as may be allowed under Florida law. Such reassignment will occur when it is determined by the University that such action best meets the employment needs of the department or unit. Regardless of a reassignment, the employee is entitled to the same amount of salary he or she received prior to reassignment until the effective date of the end of employment under the notice. (f) No single multi-year appointment shall exceed five (5) years in duration. Any multi-year appointment issued by the University must be approved in advance of issuance and in writing by the President or designee or the Vice President or designee of the unit in which the employee is appointed. (g) No appointment shall create any right, interest, or expectancy of continued employment. At any time during any appointment, TEAMS personnel may be non- renewed upon written notice that the appointment will not be renewed as stated above. (h) Notice of non-reappointment should be made by certified mail with return receipt requested or hand-delivered. Authority: BOG Regulation 1.001. History: New 3-6-85, Formerly 6C1-3.57, Amended 7-1-96, 10-31-99, 6-27-02, 3-2-03, 7-19-05, 6-12-09 (BOT approval), Formerly 6C1-3.056, Amended 6-8-12, 3-22-13, 3-23-18 (technical changes only), Amended 3-28-25.">Resignation and Non-Reappointment of Technical, Executive, Administrative, and Managerial Support Staff	Human Resources	Regulation	3.0563.056
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.057 Workers' Compensation, Unemployment Compensation and Drug Testing. (1) Human Resource Services is responsible for the administration of the Workers' Compensation Program. (a) An employee shall report as soon as practicable an on-the-job injury to the Workers' Compensation Office, Human Resource Services and also to the employee's supervisor. (b) Departments that fail to comply with the Workers' Compensation Office's instructions shall be responsible for workers' compensation costs incurred by the University as a result of that failure to comply. (c) All University employees and authorized volunteers shall wear seatbelts and, as appropriate, safety helmets while operating or riding in or on motorized vehicles. (2) Human Resource Services is responsible for the administration of all drug testing programs. All policies, procedures and drug testing records shall be maintained by the Drug Testing Office, Human Resource Services. (3) Human Resource Services is responsible for the administration of the Unemployment Compensation Program. Departments shall refer all unemployment compensation questions and materials to the Unemployment Compensation Office, Human Resource Services. Specific Authority: BOG Resolution dated January 7, 2003. History: New 3-6-85, Formerly 6C1-3.57, Amended 4-30-95, 6-28-98, 6-3-03, 5-30-04, 7-19-05, 3-17-09 (technical changes only), Formerly 6C1-3.057, Amended 7-10-23 (technical changes only).">Workers’ Compensation, Unemployment Compensation and Drug Testing	Human Resources	Regulation	3.0573.057
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"; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l7> li:first-child>:first-child:before {counter-increment: c3 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.061 Personnel Policy for Technical, Executive, Administrative, and Managerial Support Staff; Recruitment and Selection. (1) General Information. (a) Human Resource Services is responsible for recruitment, examination, screening and selection for referral of all applicants for positions in Technical, Executive, Administrative, and Managerial Support (TEAMS). Human Resource Services is also responsible for approval of subsequent appointments, reassignments, promotions, and demotions. (b) The application processing function is the responsibility of the Recruitment & Staffing of Human Resource Services. The authority to hire an applicant referred by the Recruitment & Staffing is vested in the department or unit having the vacancy. Recruitment & Staffing shall make available to department interviewers only those applicants who appear to meet the minimum qualifications for a class vacancy and any special qualifications specific to the vacant position as outlined by the hiring department. Educational qualifications, work experience, and references must be verified prior to extending a job offer. Recruitment & Staffing has the specific authority to reject appointment recommendations for applicants who are not qualified or who have not been referred according to the stated procedures. Recruitment & Staffing will not refer current TEAMS employees with below performance standards ratings in effect without the recommendation of the Dean or Director. Should the below performance standards rating be replaced with either achieves or an exceeds rating, the employee again may become a candidate for another position. (c) Former employees will apply to and be processed by Recruitment & Staffing in the same manner as new applicants. Former employees terminated because of unsatisfactory performance, job abandonment, or misconduct are not eligible to be rehired. A former employee not eligible for rehire can request in writing a review by Human Resource Services of the applicant's eligibility. The decision of Human Resource Services of any review will be final and no other appeal is available. (2) Recruitment and Selection. Recruitment & Staffing shall be responsible for coordinating the recruitment activities for all TEAMS position vacancies. (a) Announcing Vacant Positions. 1. Recruitment & Staffing will establish job vacancy announcements and distribute these listings to reach as diverse an applicant group as possible in accordance with the University's Equal Employment Opportunity guidelines pursuant to University of Florida Regulation 1.0061. 2. Recruitment & Staffing will assist department representatives in placing advertisements. The cost of such advertisements will be approved by the hiring department before the ads are authorized to be placed and will be paid by the hiring department. Recruitment & Staffing will make reasonable efforts to place the ads in the most cost effective manner. 3. TEAMS position vacancies will be announced for a minimum of seven (7) calendar days with the following exceptions: i. Open posting positions, emergency and temporary vacancy appointments. ii. Positions filled by an employee laid off, demoted, or reassigned. Positions qualify for open posting by Recruitment & Staffing when there is a continual need for qualified applicants in a specific class and when there is a history of difficulty in attracting qualified applicants to position vacancies at the University due to labor market conditions. When such conditions exist, the University shall accept applications and applicants shall be placed in vacancies at any time without regard to the length of time a specific vacancy has existed or the date the application was received. (b) Application Procedures. 1. An application for an exempt TEAMS position shall consist of a current resume or vitae and a cover letter outlining the applicant's interest in a specific position vacancy. Qualified applicants' resumes will be forwarded by Recruitment & Staffing for review by the hiring authority. 2. An application for a specific non-exempt TEAMS position vacancy shall consist of an employment application entitled "TEAMS Non-Exempt Employment Application," Form DHR-TEAMS-02, Rev. 10/02, incorporated herein by reference, developed and maintained by Recruitment & Staffing and may be obtained from 903 West University Avenue, Post Office Box 115002, Gainesville, Florida 32611. Using established electronic processes, applicants who appear to meet eligibility requirements will be referred to the department for electronic review of credentials. (c) Eligibility Determination. 1. The University of Florida TEAMS class specifications will be used to establish the minimum requirements for position vacancies. Applicant eligibility will be determined from information contained on employment applications. Applicants must meet the minimum requirements of a position unless a waiver has been requested and approved by the Vice President for Human Resource Services. Waivers must be approved before any interview of an applicant who does not appear to meet the minimum requirements may be conducted. The applicant must have education, training, and experience deemed to be equivalent and appropriate for a waiver to be approved. The applicant must also meet any bona-fide occupational requirements or special qualifications established for the position by the hiring authority. 2. Applicant consideration will be discontinued when it is determined that the applicant does not meet the minimum requirements, has falsified or failed to complete an application accurately, has an unsatisfactory employment record, has a criminal history related to the position for which the applicant has applied, or which may jeopardize the safety of students, faculty, staff, or the safekeeping of confidential records and university accounts. (d) Selection and Offers of Employment. Each department is responsible for making offers of employment to those applicants who best meet their recruiting needs as long as the selection process complies with the established recruitment process. Authority: BOG Regulation 1.001. History: New 3-2-03, Formerly 6C1-3.061, Amended 3-16-10 (technical changes only).">Personnel Policy for Technical, Executive, Administrative, and Managerial Support Staff; Recruitment and Selection	Human Resources	Regulation	3.0613.061
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.062 General Personnel Policy for Technical, Executive, Administrative, and Managerial Support Employees. (1) General Information. (a) University of Florida rules delineate the employment relationship between Technical, Administrative, and Managerial Support (TEAMS) staff and the University of Florida. These rules describe certain rights, benefits and expectations that encourage professionalism, service, and contribution. Management retains all other rights and prerogatives in order to manage the University so that it may attain its mission. (b) It is the policy of the University of Florida to make all appointments and promotions on the basis of merit and fitness and to provide equitable treatment regarding wages and salaries, employee benefits, hours and working conditions for all employees. (c) In determining qualifications, it is recognized that the University is an Equal Opportunity Employer. It accepts its obligation as a member of the community at large to exercise a positive program of nondiscrimination in accordance with Regulation 1.006 in all areas of employment-recruitment, hiring, training, assigning, promoting, use of facilities and privileges. The cooperation of all administrative officers and other employees is expected and necessary in implementing this policy. (d) The University of Florida Board of Trustees prescribes personnel rules for all University of Florida TEAMS and Other Personnel Services (OPS) employees. All rules and policies or procedures arising from these University-wide rules shall be consistent with the relevant provisions of Federal and State law and the Constitution of the United States of America and the State of Florida. (e) The President of the University shall be responsible and accountable for administering the human resources programs. The President is authorized to delegate such responsibilities through University of Florida rules, written delegations, and the University of Florida Statement of Organization and Operation. (f) The President or designee shall establish and maintain all policies, procedures, and records which are necessary to substantiate compliance with all laws and rules relating to employment. Specific Authority: 1001.74(4), FS. Law Implemented: 1001.74(19), FS. History--New 1-7-03, 5-30-04. Formerly 6C1-3.062, Amended 7-10-23 (technical changes only), Amended 3-28-25.">General Personnel Policy for Technical, Executive, Administrative, and Managerial Support (TEAMS) Employees	Human Resources	Regulation	3.0623.062
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 2.023 St. Augustine Historic Properties. (1) As used in this section, "UF St. Augustine historic district properties" means those parcels of real property within the City of St. Augustine, St. Johns County, Florida, that are subject to Lease Agreement #2734 between the State of Florida Board Trustees of the Internal Improvement Trust Fund, as Lessor, and the University of Florida Board of Trustees, as Lessee, as amended from time to time, a generic list of which properties is posted at http://staugustine.ufl.edu/. (2) University of Florida and its direct support organization, UF Historic St. Augustine, Inc., control and operate UF St. Augustine historic district properties (comprising both unimproved and improved land and improvements) for educational, research and historic preservation purposes pursuant to Florida Statute, sections 267.1735 and 267.1736, and within the educational and research mission of the University. (3) This regulation confirms the University's intent from the commencement of its control and operations of the UF St. Augustine Historic properties is (a) to use the properties only for the purposes described in subsection (2), which include but are not limited to the related education of visitors to the properties, the related research, education and other University mission-tied activities and business of the University and its employees, students, agents, volunteers, and invitees whom the University assigns or invites to the properties, and to the extent determined by the University not to interfere with the purposes for which the properties are operated, at the University's sole discretion, for activities to raise revenues in support of these purposes and for pedestrian or other public convenience, and (b) to not create or maintain a public forum of any kind on the properties, including but not limited to a forum for assembly, speech or expression. (4) If the University should determine, on a particular occasion and for a particular purpose, to create a limited, public forum, the University shall formally communicate its intent to do so, stating with specificity the occasion, purpose, time and location of the forum. Any such forum shall be temporary and limited in nature. Authority: BOG Regulation 1.001. History: New 9-1-16, Amended 3-10-25 (technical changes only). ">St. Augustine Historic Properties	Construction Facilities and Real Estate	Regulation	2.0232.023
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c2 1; } #l3> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.002 University Bursar. (1) Students whose accounts are delinquent with the University of Florida may be denied release of transcripts, the awarding of diplomas, the granting of loans and/or registration, the use of University facilities and/or services, and admission to University functions, including Athletic Association events. (a) Delinquency is defined as having a financial obligation to the University that has been charged to the student and has not been satisfied by the established due date. (2) A student may not be granted a loan through the University's student financial aid system when: (a) The student is not currently enrolled; (b) The student's history with the University reveals that the student on more than one occasion failed to repay prior loans within eleven (11) to thirty (30) days after due date, or on one (1) occasion failed to make the required payment within thirty-one (31) days after the due date. (3) When a student check is returned uncollected it is considered to be a delinquent account with the University and a hold will be placed on the student's account that prevents the student from receiving grades, transcripts and/or diploma and the student's registration will be denied for future terms until the account has been paid in full. Authority: BOG Regulation 1.001. History--New 9-29-75, Amended 3-9-76, 2-11-82, Formerly 6C1-3.02, Amended 5-21-89, 5-18-92, 4-30-95, 7-15-97, 6-28-98, Formerly 6C1-3.002, Amended 12-11-09, 7-25-13 (technical changes only), 3-23-18 (technical changes only).">University Bursar	Finance	Regulation	3.0023.002
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.0021 Third-Party Donors. (1) The University of Florida will not release transcripts or diplomas to students whose third-party donor is more than one term delinquent in paying their fees. (2) The University of Florida will not accept any new students to be billed to a third- party donor if the third-party donor is more than two terms delinquent in making any payments for which it has indicated it will be responsible. (3) University of Florida will not accept any additional fee charges for current students to be billed to a third-party donor's account if the account is more than two terms delinquent. (4) The University of Florida may directly assess a student and pursue collection therefrom for any fees or charges due the University which the third party donor has failed to pay within a reasonable period. This action will take place after the University determines that collection from the third-party has failed and further action against same is deemed unwarranted. Specific Authority: 240.227(l) FS. Law Implemented: 240.227(l), 240.29l FS. History: New 2-11-82, Formerly 6C1-3.021, Formerly 6C1-3.0021, Amended 7-10-23 (technical changes only).">Third-party Donors	Finance	Regulation	3.00213.0021
Bill Paying, Returned Check and Electronic Transfer Items Service Charges	Finance	Regulation	3.00223.0022
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.003 Campus Mail Service. (1) The Campus Mail Service posts and delivers United States mail. United States mail will be delivered to University groups and organizations, University persons, and University related groups and organizations on campus through the Campus Mail Service or by the Postal Service in accordance with existing agreements with the Postal Service. (2) Official University mail to be consigned to the United States Postal Service will be processed through the Campus Mail Service, including application of postage, when a postage charge for the mail has been authorized in advance by the mailing department and chargeable to a University account. Personal mail will not be handled by the Campus Mail Service. United States mail may be posted with the branch post office at the J. Hillis Miller Health Center. (3) The Campus Mail Service maintains an interdepartmental communications system. Free services are restricted to official interdepartmental communications originating from departments and/or organizations that receive funding from the University and have a budgetary account. In addition, the Office of the Vice President and Chief Financial Officer will approve the use of campus mail service on a limited basis for communications of commercial companies that have been chosen to provide employee fringe benefit programs through payroll deductions when these communications deal directly with these fringe benefit programs. Upon payment of an appropriate fee in an amount sufficient to cover costs and overhead as approved by the Vice President and Chief Financial Officer, campus mail services also will be provided to non- university entities for delivery to on-campus housing students only as long as the items to be delivered are not directed to a specific person or address. Authority: BOG Regulation 1.001. History: New 9-29-75, Amended 10-14-85, Formerly 6C1-3.03, Amended 10-7-99. Formerly 6C1-3.003, Amended 3-23-18 (technical changes only).">Campus Mail Service	Business Affairs	Regulation	3.0033.003
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.005 University Police Department. (1) The University of Florida Police Department shall protect the University's population, buildings, grounds and equipment, preserve the peace, provide general police services to the university community and enforce the laws of the State of Florida, the ordinances of the City of Gainesville and County of Alachua, and the rules and regulations of the University of Florida. (2) University police shall meet the minimum standards established by the Police Standards and Training Commission and Chapter 943 and the rules and regulations promulgated thereunder. (3) Each university police officer shall, before entering into the performance of his duties, take the oath of office established by the university and the university shall enter into a good and sufficient bond on each officer, payable to the Governor and his successors in office, in the penal sum of $5,000.00 with a surety company authorized to do business in this State as surety thereon, conditioned on the faithful performance of the duties of said university police officer. (4) Each university police officer shall be provided with a uniform set of identification credentials. (5) University police officers occupy positions under the University of Florida Board of Trustees and are subject to the rules and regulations governing the appointment, status, removal and other employment conditions of employees of the University of Florida; except that a university police officer appointed with probationary status shall be required to serve a probationary period of 12 months of satisfactory service before attaining permanent status. (6) Each university police officer shall be provided with the "University of Florida Police Manual" updated December 11, 2002, developed by the University of Florida Police Department to familiarize the officer with the policies and procedures of the department and to guide the officer in the execution of his or her official duties as prescribed by 1012.97(6), F.S. Specific Authority: 1001.74(4), 1012.97(6) FS. Law Implemented: 1001.74(19), 1012.97 FS. History: New 11-11-79, Formerly 6C1-3.05, Amended 1-9-03, Formerly 6C1-3.005, Amended 7-10-23 (technical changes only).">University Police Department	Business Affairs	Regulation	3.0053.005
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } li {display: block; } #l3 {padding-left: 0pt;counter-reset: d1 3; } #l3> li>:first-child:before {counter-increment: d1; content: "("counter(d1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: d1 0; } #l4 {padding-left: 0pt;counter-reset: d2 1; } #l4> li>:first-child:before {counter-increment: d2; content: "("counter(d2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: d2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.0051 Lost or Abandoned Property. (1) Definitions. For the purposes of this regulation, the following definitions shall apply: (a) "Date of notification" is the date on which an identified owner of lost or abandoned property is notified by the Property Custodian that such property is in custody and informed of the location and means by which the property may be released. If notification is by mail, the date of notification is five (5) business days after the date the letter is mailed. (b) "Date of receipt" is the date lost or abandoned property comes into the custody of the Property Custodian as recorded by the Property Custodian. (c) "Lost or abandoned property" is tangible personal property with some appreciable value or apparent intrinsic value to the rightful owner that has been mislaid or deposited on campus and left unattended, including vehicles that are deemed abandoned in accordance with subsection (2) of this regulation. (d) "Notice of impoundment" is a letter sent by the University to the registered owner of an impounded vehicle via certified mail or a notice posted on the vehicle notifying the registered owner that the vehicle has been impounded and stating the place and means by which the vehicle's release may be secured. (e) "Property custodian" is the individual(s) designated by the University President to manage the transfer, storage, and disposal of property lost or abandoned on campus in accordance with Section 705.18, Fla. Stat.; persons designated by the Property Custodian to carry out any of these duties. (2) Property Deemed Abandoned. A vehicle that has been impounded will be deemed abandoned if not claimed and released pursuant to the University impoundment appeal procedure within thirty (30) calendar days from the date of impoundment or fifteen (15) days from the date of receipt of the Notice of impoundment, whichever is later. The date the vehicle is deemed abandoned in accordance with the above shall be recorded by the Property Custodian as the date of receipt of abandoned property for purposes of this regulation. Property deemed abandoned shall be treated as abandoned property under the procedures set forth in subsection (3) of this regulation. (3) Procedures. (a) All reports pertaining to missing, lost, stolen or abandoned property that is or may be located on campus shall be made to the University of Florida Police Department (UFPD). (b) All lost or abandoned property found on campus shall be delivered to the Property Custodian who shall record the date of receipt of the property and retain custody of the property until disposed of in accordance with this regulation. (c) If the rightful owner of the property is identifiable, the Property Custodian shall make reasonable efforts to contact and notify the rightful owner of the location and means by which the property may be released. (d) In determining whether the rightful owner is identifiable, the Property Custodian shall compare outstanding reports made to UFPD of missing, lost, or stolen property to the property in custody. Property that appears to be recovered stolen property may be retained by UFPD as necessary for evidentiary and/or investigative purposes. (e) If lost or abandoned property is not claimed by the rightful owner within thirty (30) calendar days from the date of receipt recorded by the Property Custodian, or a longer period of time as may be deemed appropriate by the Property Custodian, the University will dispose or make use of such property in accordance with Section 705.18, Fla. Stat. The rightful owner of such property may reclaim the property at any time prior to the University's disposition or use. (f) Any lost or abandoned property claimed by the rightful owner shall be released subject to any applicable liens, fees, fines, and reasonable costs of transport, storage and sale. Authority: BOG Regulation 1.001. History: New 7-19-05, Amended 3-30-07, Formerly 6C1-3.0051, Amended 3-23-18 (technical changes only), Amended 06-06-19 (BOT approved), Amended 4-22-22.">Lost or Abandoned Property	Business Affairs	Regulation	3.00513.0051
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THEUNIVERSITY OF FLORIDA 3.006 - Parking (1) This Regulation sets forth the parking restrictions and requirements for the UF campus. UF does not guarantee parking, nor can it guarantee the safety and security of vehicles, property, and persons within the campus parking facilities. UF charges fees for the use of its parking spaces in order to pay for the operation and maintenance of campus parking facilities and support the transportation infrastructure. All persons holding a valid operator’s license may use properly registered motor vehicles, motorcycles, motor scooters, bicycles, and other UF approved vehicles in accordance with the terms of UF regulations, Transportation and Parking Services (TAPS) policies and procedures and applicable Florida Statute. (2) Definitions: (a) “Abandoned Vehicle” means a Vehicle that is left on UF campus for more than three (3) consecutive days without a valid Permit. (b) “Back-in Parking” means parking a Vehicle with the front of the Vehicle facing the drive lanes and rear facing license plate is not visible. (c) “Commercial Entity” means any person or company that has entered into a contract with UF to provide a service, regardless of the length of the contract, including but not limited to vendors and contractors. (d) “Disabled Parking” means designated parking spaces for anyone legally qualified to use disabled parking. (e) “Employee” means (i) a UF employee including Academic Personnel, TEAMS, LEO and OPS (non-student), and (ii) any (non-student) employee of a UF direct support organization and other affiliates. (f) “False Registration” means applying for, receiving, or displaying a Permit by providing false information or by other fraudulent means; including reproducing, altering or defacing a Permit or any other document used for registration. (g) “Head-in Parking” means parking a Vehicle with the front of the Vehicle facing into the front of the parking space and with the rear license plate visible and facing into the drive lanes. (h) “Holidays” means official UF holidays only. Academic breaks and weekends are not holidays. (i) “Impound/Impoundment” means to tow a Vehicle away from the place it is parked, to boot a Vehicle by use of an immobilization device, or to seize and hold legal custody of a Vehicle. (j) “Inoperable Vehicle” means a Vehicle in a state of disrepair or incapable of being moved under its own power. Inoperable Vehicles include any vehicle abandoned, wrecked, dismantled, scrapped, junked, or in a partially dismantled condition, including uninflated tires, no wheels, or lacking other parts necessary for the normal operation, regardless of displaying a valid Permit. (k) “LPR” means License Plate Recognition, an online system integrated with digital cameras that use optic character recognition software to convert a digital image of a license plate into text. The license plate data is then sent to a database where it is compared in real-time to a list of plate numbers that are associated with a Virtual Permit. (l) “Parking” means the act of stopping or standing of a vehicle anywhere on campus, whether occupied or not and whether the vehicle’s motor is running or not. (m) “Permit” means a non-transferable UF parking permit, decal, hangtag, virtual permit, dashboard permit or metered parking receipt issued by TAPS. (n) “Reserved Space” means an individually marked space, reserved for the specified user twenty-four (24) hours a day, seven (7) days a week or as otherwise displayed on the applicable signage. (o) “Restricted Area” means an area where a Vehicle may be parked only if it bears the appropriate Permit for that area. (p) “Service Drive Area” means parking areas reserved for Vehicles for delivery, service, emergency, and other Vehicles with Service Drive Permits. (q) “Shands Employee” means a (non-student) employee of UF Health Shands Hospital. (r) “Student” means an individual who is enrolled at UF; full- time or part- time, regardless of the number of hours or days attending classes. (s) “Transportation and Parking Services (TAPS)” means the UF unit: (a) responsible for (i) issuing Permits, (ii) collecting parking fees, (iii) assessing parking fines; and (iv) enforcing parking rules on campus; and (b) vested with the authority to store, dispose or transfer the title of Abandoned Vehicles. (t) “Vehicle” means appropriately registered cars, motorcycles, motor scooters and other means of motorized transportation intended for and in current condition to be operated on public highways. Bicycles, mopeds, Segways, or micromobility devices are not Vehicles. (u) “Virtual Permit” means a non-physical Permit that uses virtual verification by LPR. (v) “Visitor” means a person who is not a Student, Employee, Shands Employee or Commercial Entity or other member of the UF community coming on to campus to attend to UF business or related activities; to participate in a UF related or sponsored event, class, activity, or program; or to further the UF educational mission. (3) General Guidelines for Permits and Registration (a) TAPS, the University of Florida Police Department (UFPD), appropriate law enforcement, and specifically designated personnel are authorized to issue citations for parking and registration violations in accordance with UF regulations and TAPS policies and procedures. (b) Students, Employees and Shands Employees must register their Vehicle(s) and license plate(s) with TAPS in order to purchase a Permit and must display a valid appropriate Permit (or be properly registered for a Virtual Permit) during hours of Permit restriction as established on applicable signage at each parking facility. (c) All registrants are responsible for providing TAPS with current and accurate information regarding Vehicle registration, ownership and tag number, as well as changes in address, enrollment and employment status. (d) There is no grace period for registration of Vehicles and acquisition of Permits. New Employees may contact TAPS to obtain a temporary Permit for fourteen (14) business days from the start date of their employment at no cost. Proof of employment status is required. (e) Parking spaces at UF are not intended for Vehicles altered for purposes other than transportation or in violation of UF policy and regulations, bicycles, mopeds, Segways, or aircraft with or without a Permit. (f) Permanently marked Commercial Entity Vehicles (identified as clearly and conspicuously marked with non-removable non-transferable painted or vinyl lettering or company logos on both sides of the Vehicle) may park without a Permit in non-reserved, Permit restricted parking spaces, and in Service Drive Areas. They may not park in gated areas, carpool zones, reserved spaces, bicycle lanes, on the grass, on sidewalks, in no parking zones, and other prohibited areas at any time. A commercial representative in a Commercial Entity Vehicle using a permanently marked delivery truck, service vehicle, rideshare vehicle or bus making brief stops in the appropriate spaces or zones at one or more points on campus is not considered Parking and are not required to pay a Parking fee or display a Permit. (g) A Commercial Entity may purchase a Commercial Permit for an unmarked Vehicle upon presenting a letter from the Commercial Entity, UF project manager or department substantiating the need to park on campus. At the request of the UF project manager, TAPS may issue no-cost Permits for Parking in approved, fenced construction compounds and lay-down areas, or in the remote contractor lot for contractor Parking. (h) Commercial solicitation is not permitted on UF campus without prior approval and Permits shall not be issued (and will be considered invalid) if used for a purpose prohibited by UF regulations and policies. (i) Disabled Parking: i. Students and Employees with a State-issued “Disabled Persons Parking Permit” or license plate must purchase a Permit in order to park on campus. ii. Visitors with a State-issued “Disabled Persons Parking Permit” or license plate may use designated disabled spaces and in non-reserved decal restricted spaces in order to park on campus. (j) Daily/Temporary Parking: i. Visitors may obtain a temporary Permit from TAPS; or utilize daily and hourly pay parking facilities or metered spaces upon payment of the required fee. ii. All vendors must be registered with UF, as visitor parking spaces may not be used for commercial purposes without prior approval. iii. UF departments or colleges sponsoring an event on campus shall schedule and reserve event parking with TAPS a minimum of two (2) weeks in advance of the event. TAPS will determine the assignment of event parking based on availability. (k) Permit Regulation: i. Physical Permits must be properly displayed on the inside of the Vehicle windshield, passenger side, lower corner. The Permit must be clearly visible from the exterior of the Vehicle while parked on campus or a citation may be issued. ii. Physical Permits may be transferred between Vehicles registered to permit holders, or to family members residing in the same household, but only one Vehicle per Permit may be parked on campus at any time. iii. Adhesive Permits are required for all two or three-wheeled motor vehicles and must be displayed on the front or rear fender or front fork of the Vehicle unless otherwise approved by TAPS. iv. Drivers of two or three-wheeled motor vehicles must park in motorcycle/scooter parking zones as designated on campus. They may not park in an automobile space, except for metered spaces upon payment of the required fee. v. The Permit holder is responsible for assuring that the Vehicle is parked in compliance with the rules and regulations regardless of who drives it, and for knowing when the issued Permit expires. vi. The Permit holder is responsible for all citations issued to any Vehicle associated with a Permit holder. vii. A lost Permit must be reported to TAPS, and a stolen Permit must be reported to UFPD. TAPS will issue a replacement Permit for a $25 fee. Permits reported lost or stolen will immediately become invalid; and use of a Permit previously reported lost or stolen is considered to be False Registration and subject to fine and penalty. Any Vehicle bearing a Permit reported as lost or stolen is subject to immediate immobilization and tow, even if the Vehicle bearing the Permit is owned by the person who has reported the Permit as lost or stolen. viii. Any Vehicle parked on campus is parked at the risk of the operator. UF assumes no liability for damage to Vehicles operated or parked on campus. (l) Payment: i. All Student Permit charges will be charged to the Student’s UF account. ii. Employees may pay for their Permits through payroll deduction. iii. The Permit price may be pro-rated on a bi-weekly basis over the term of the Permit. The prorated price will be determined at the time of purchase. (m) Refunds: i. TAPS may provide a full refund on annual and semester Permits when the refund is requested less than fifteen (15) calendar days from the date of purchase or effective date. Monthly, weekly and daily Permits are non-refundable. ii. Employees may receive a refund of one twenty-fourth (1/24) of the annual price for each unused pay period on an annual Permit, based on when the Permit is returned. iii. No refunds will be issued unless and until the Permit is returned to TAPS. (n) Retired and Emeritus: Retired faculty and staff are eligible to register and purchase Permits. Retired faculty and staff designated as “Emeritus” shall be issued a complimentary “Official Business” Permit. (4) Designated Parking Spaces and Areas. (a) Parking is permitted only within marked spaces. The absence of "No Parking" signs, curb markings or other indicators does not mean that parking is allowed. (b) All Vehicles must abide by a Head-in Parking rule to ensure that the license plate is facing the drive lane and can be read by LPR. Exceptions to this rule are as follow: i. Vehicles with ADA requirements. ii. Electric Vehicles requiring Back-in Parking to actively charge at a charging station. iii. Vehicles displaying an official State-issued front license plate. iv. Vehicles displaying an optional front tag purchased from TAPS. (c) Where parallel or angled parking is permitted, Vehicles must be parked facing the flow of traffic. (d) Vehicles shall not be parked in such a manner as to obstruct vehicular/bicycle/pedestrian traffic, wheelchair ramps, interfere with normal operational activities, or create a hazard. (e) Parking on grass, unpaved surfaces, sidewalks, crosswalks, Service Drive Areas without a proper Permit, loading zones, truck spaces, or on streets (except where specifically marked for parking) is prohibited. (f) Use of parking spaces requires either a Permit or a receipt for paid parking during restricted hours as defined by signage. (g) No parking space may be used for commercial solicitation purposes. (h) Unauthorized parking in Reserved Spaces or Restricted Areas is prohibited. (i) A Vehicle parked overtime at any time limited parking space (meters, time restricted loading zones and Service Drive Areas, etc.) may receive a citation at the time the violation is identified and may receive another citation in the same day if the Vehicle remains in the same space more than two (2) hours from the time of issuance of the first citation. (j) Vehicles may park according to Permit type in the appropriate lots and spaces as identified on the TAPS parking map and parking lot signage. (k) All Vehicle operators using a parking space controlled by a meter must pay to occupy the space in accordance with the instructions on the meter. (l) Only authorized Vehicles may park in disabled spaces. (m) Oversized Vehicles such as trucks, trailers, motor homes, or any Vehicle that occupies more than one (1) standard car space or extends beyond the space shall be parked in an area designated by TAPS with appropriate Permit. (n) Special Events/Maintenance: TAPS has authority to close streets, lots, and parking spaces to facilitate special events, and to perform necessary maintenance. Contact TAPS when planning a special event on campus to receive proper parking permits and assignments. No department has the authority to close any lots without first obtaining permission from TAPS. (5) Impounding Vehicles. (a) Vehicles are subject to being Impounded at the operator's or owner’s expense under any of the following conditions: i. Unauthorized parking in Reserved Spaces, Restricted Areas, Service Drive Areas, no-parking zones, disabled spaces, or any other place in violation of this Regulation. ii. Inoperable Vehicles and Abandoned Vehicles must be attended to promptly with immediate notification made to TAPS, Monday – Friday between 8:00 am and 5:00 pm, and the UFPD after 5:00 pm on weekdays and on weekends and Holidays. These vehicles are subject to tow after three (3) consecutive days. iii. Parking in such a way as to interfere with campus operational activities or in violation of any UF regulation or policy. iv. Accumulation of three (3) unpaid delinquent parking citations in an academic year. v. Parking on campus after the suspension of parking privileges. (b) Vehicles are Impounded at the owner's/department's expense. Subject to any applicable appeal process, the owner/department is required to pay for the outstanding citations, the Impoundment fee, and any additional applicable charges in full prior to claiming their Vehicle. The fact that a previously Impounded Vehicle has been removed from the area without authorization from TAPS shall be prima facie evidence that the registered owner has tampered with the Impounded Vehicle. Owners of Impounded Vehicles may make restitution online at the TAPS website or during office hours at the TAPS office. (6) Parking Violations, Penalties and Payment. (a) Violations and Suspension of Parking Privileges: Vehicle operators are subject to the parking fines in accordance with the schedule of violation charges as provided in this Regulation. TAPS reserves the right to restrict the ability of an individual or UF unit to purchase a Permit if they: i. Falsify or misrepresent information to TAPS; ii. Lend their Permit to another person when the latter is not entitled to driving or parking privileges; iii. Fails to respond to and resolve citations; iv. Demonstrates actions that show a willful disregard for public safety or property, or engages in other types of disruptive behavior with another member of the UF community; v. Owes a delinquent parking debt to UF; vi. Displays a counterfeit, stolen, altered, lost, or revoked Permit; or vii. Issues fraudulent payments to TAPS for services or fines. (b) Delinquency: i. Parking citations not paid within fifteen (15) days of issuance, or not under appeal, are subject to an additional late fee as outlined in this Regulation. ii. An Employee may not purchase a new Permit if there are any outstanding citations on their account. Any violations or debts which are still outstanding after forty-five (45) days may be recovered by UF pursuant to UF Regulation 3.0421 https://regulations.ufl.edu/wp-content/uploads/2012/09/30421.pdf. iii. Outstanding student accounts will also result in student records and registration being placed on hold until the debt is settled. iv. More than three (3) outstanding citations will result in the Vehicle being Impounded. v. More than ten (10) outstanding citations will result in suspension of parking privileges. vi. Unless otherwise specified, all fines may be paid via the TAPS website, to the TAPS office in person, or via mail. (7) Appeal Process for Citations, Suspensions and Impoundments. (a) Citation, Suspension and Impoundment appeals: The University Hearing Authority (Student Traffic Court and Faculty/Staff Adjudicators) has jurisdiction over the disposition of appeals of parking violations. i. Persons wishing to contest a citation, suspension or Impoundment must complete an online statement of appeal on the TAPS website within fifteen (15) calendar days from the date of issuance, or otherwise forfeit the right to appeal. ii. Persons with an unfavorable appeal judgment (not suspensions or Impoundments), may file a second appeal by completing an online second level appeal on the TAPS website within fifteen (15) calendar days from the date of the first appeal judgment. iii. Decisions of the University Hearing Authority on appeals, suspensions and Impoundments are final. (8) Parking Rates and Fines. (a) Parking Rates (2021-2022): Student Permit – Annual$160.00Student Permit – Semester$80.00Student Permit – Monthly$35.00Student Permit – Weekly$15.00Employee (Gold Permit) – Annual$1,512.00Employee (Gold Permit) – Semester$504.00Employee (Silver Permit) – Annual$1,350.00Employee (Silver Permit) – Semester$450.00Shands Employee (Gold Permit) – Annual$1,512.00Shands Employee (Gold Permit) – Semester$504.00Shands Employee (Silver Permit) – Annual$1,350.00Shands Employee (Silver Permit) – Semester$450.00Employee (Official Business Permit) – Annual$570.00Employee (Official Business Permit) – Semester$190.00Employee (Orange Permit) – Annual$420.00Employee (Orange Permit) – Semester$140.00Employee (Orange Permit) – Monthly$60.00Employee (Orange Permit) – Weekly$25.00Employee (Orange Permit) – Daily$5.00Employee (Blue Permit) – Annual$420.00Employee (Blue Permit) – Semester$140.00Employee (Blue Permit) – Monthly$60.00Employee (Blue Permit) – Weekly$25.00Employee (Blue Permit) – Daily$5.00Employee (Medical Resident) – Annual$588.00Employee (Medical Resident) – Semester$186.00Employee (Medical Resident) – Monthly$70.00Employee (Shands South 1) – Annual$420.00Employee (Shands South 1) – Semester$140.00Employee (Staff Commuter) – Annual$216.00Employee (Staff Commuter) – Semester$72.00Employee (Staff Commuter) – Monthly$35.00Employee (Staff Commuter) – Weekly$15.00Employee (Staff Commuter) – Daily$3.00Employee (Disabled) – Annual$420.00Employee (Disabled) – Semester$140.00Employee (Disabled) – Monthly$60.00Employee (Disabled) – Weekly$25.00Employee (Disabled) – Daily$5.00Employee (Carpool) – Annual$198.00Student/Employee (Motorcycle/Scooter) – Annual$210.00Student/Employee (Motorcycle/Scooter) – Semester$70.00Commercial – Annual$576.00Commercial – Semester$192.00Commercial – Monthly$75.00Commercial – Daily$7.00 (b) Parking Fines (2021-2022): No or expired permit$35.00Parking out of assigned area$35.00Parking in a restricted area$40.00Parking in a reserved parking space$40.00Overtime Parking$20.00Parking over lines$20.00Parking on grass$35.00Parking facing traffic$30.00Parking on sidewalk$35.00Parking obstructing traffic$40.00Parking illegally in a Service Drive Area$40.00Parking in a No Parking Zone$35.00Permit improperly attached or displayed$15.00False Registration$150.00, plus cost of equivalent permitUse of an unauthorized duplicate or lost or stolen permit$150.00, plus the cost of equivalent permitUnauthorized use of permit$35.00Driving/parking on campus while eligibility is suspended$100.00Failure to pay parking lot fee$35.00Unauthorized operation of a vehicle in a restricted area$50.00Backed into parking spaces where prohibited$35.00Parking without a permit in a parking garage reserved for persons with disabilities$250.00Bicycles parked out of assigned areas$10.00Tampering with or unauthorized removal of an immobilizing device$200.00, plus replacement price of device if not returned to UF undamagedMotorcycle/Scooter not parked in direction of pavement-marked arrows$20.00Unsafe or improper operation of a micromobility device or a bicycle$50.00Failure to pay fine within 15 days$10.00, plus fine Authority: BOG Regulation 1.001 History: 3.006 Definitions: New 9-29-75, Amended 8-15-78, 8-19-79, 8-26-81, 8-12-82, 3-6-85, Formerly 6C-3.06, Amended 5-14-87, 4-27-88, 4-23-89,4-17-90, 5-7-92, 5-19-93, 4-30-95, 5-1-96, 6-7-00, 5-22-01, 3-31-06 (technical changes only), 3-30-07 (technical changes only), 3-14-08 (technical changes only), 3-17-09, Formerly 6C1-3.006, Amended 3-17-11, 3-28-14 (technical changes only), Amended 3-26-20, Consolidated and Amended 4-22-22, Amended 3-28-25.">Parking	Business Affairs	Regulation	3.0063.006
Traffic	Business Affairs	Regulation	3.0113.011
Mailing Lists and Labels	Business Affairs	Regulation	3.0173.017
Procurement	Finance	Regulation	3.0203.020
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.021 Purchasing, Sponsored Research Exemptions Procedures. (1) Section 1004.22(7), Fla. Stat., allows the University to exempt the purchase of materials, supplies, equipment or services for research purposes from the general purchasing requirements of Regulation 3.020, Florida Administrative Code and the requirements of Chapters 2l5, 2l6 and 283, and Section ll2.06l, Fla. Stat. Such an exemption shall be exercised only when the Vice President for Research or the Vice President’s designee certifies to the President in each particular instance that the exemption is necessary for the efficient or expeditious prosecution of a research project. (2) Exemptions shall be granted only pursuant to the following conditions: (a) Competitive bidding 1. The Principal Investigator must submit a memorandum to the Vice President for Research requesting a sponsored research exemption. The memorandum must include: a. A detailed justification for the request. b. A written quotation from the requested vendor detailing the price, the FOB point, responsibility for freight and insurance, and payment terms. c. A statement and/or other evidence, that some form of price comparison or determination of price reasonableness has been performed. d. A written statement signed by the Principal Investigator certifying that he or she is independent of, and has no conflict of interest in the entity(ies) evaluated and selected. 2. If the vendor is a governmental agency, the acquisition must be excluded from competitive bid requirements as stated in Regulation 3.020. 3. The following criteria shall be used to justify a request for a sponsored research exemption from competitive bidding: a. A certain vendor is specified in a prime contract or grant award. b. A certain vendor is approved in writing by the prime contractor or granting agency in accordance with the provisions of the prime contract or grant award. c. The purchase of specific goods or services from a certain vendor can be demonstrated to be more efficient or expeditious than any other vendor based on compatibility, availability, or the current capabilities of the Principal Investigator and staff. d. The purchase of specific goods or services from a certain vendor can be demonstrated to be necessary to meet the time requirements of the prime contract or grant award. e. The purchase of specific goods or services from a certain vendor can be demonstrated to be mandated by scientific or technical requirements. f. The purchase of specific goods or services from a certain vendor can be demonstrated to be at a cost below industry norms. g. Other conditions which can be demonstrated to meet the statutory criteria of “necessary for the efficient or expeditious prosecution of a research project.” The specific condition must be fully explained. 4. Any and all changes or corrections to a purchase order or contract issued on the basis of a sponsored research exemption must also be approved by the Vice President for Research or designee. (b) Documentation and Advance Payments. 1. An exemption from the requirements concerning the level of detail and documentation for reporting and payment under Chapter 2l5, Fla. Stats., and related rules and practices, shall be granted under the following conditions: a. The level of detail and documentation for reporting and payment required by the prime contractor or granting agency in the provisions of the prime contract or grant award (or approved in writing by the sponsor) is less than that required by the State of Florida. b. Subcontractors’ invoices contain a level of detail that is, at a minimum, commensurate with the level of detail and reporting required of the University by the prime contract or grant award. It is not necessary for copies of receipts to be obtained or submitted with the voucher for the payment of such invoices, if the invoice contains a statement certifying that receipts in support of the itemized invoice are maintained in the contractor's records and may be inspected by officials of the State of Florida. 2. An advance payment or payments shall be authorized under the following conditions: a. The subcontractor or vendor requests an advance payment, and it can be demonstrated that the advance payment is necessary to fund extensive start-up costs, realize discounts or cost savings, or create adequate cash flow in order to provide required goods or services. b. The University retains the documentation justifying such advance payments in the Office of the Vice President for Research. The Principal Investigator is responsible for determining that all goods/services for which an advance payment has been made are satisfactorily received. c. The Office of the Vice President for Research provides the Purchasing Department the sponsored research exemption certification and specific payment details for inclusion in the purchase order. d. The University may require the subcontractor or vendor to secure some form of liability protection to cover the amount of advance payment, as deemed appropriate. 3. When an exemption from the general provisions of Chapter 2l5, Florida Statutes, and related rules and practices for documentation or advance payment is authorized, the provisions of a contract between the University and the subcontractor or vendor must include essentially the following language: The contractor agrees to return to the University any overpayments due to unearned funds or funds disallowed pursuant to the terms of this contract or by the prime agency that were disbursed to the contractor by the University. Such funds shall be considered University funds and shall be refunded to the University within forty-five (45) days following the time the overpayment and/or disallowance is discovered unless otherwise authorized by the University in writing. In addition, the contractor agrees to exclude from its expenditure reports and any other claims for reimbursement any amounts disallowed by the prime agency and the University in accordance with the terms of this contract. (c) Travel. A subcontractor or vendor is allowed to be reimbursed for travel expenses of non-State of Florida and non-University personnel performing travel under a sponsored research subcontract in accordance with the provisions of the applicable prime contract or grant and the travel allowances normally provided by the subcontractor or vendor. A copy of the subcontractor’s or vendor’s written travel procedures must be submitted. (3) Execution and Distribution (a) If the request is for an exemption from the competitive bid requirements, the Principal Investigator will submit the request for the sponsored research exemption to the Office of the Vice President for Research, allowing sufficient time for adequate review of the request. The request should be accompanied by the general requisition, the documentation listed in section (2)(a) above and any other needed documentation. (b) Requests for other sponsored research exemptions may be initiated by the Principal Investigator, the Office of the Vice President for Research, or other University personnel, as appropriate. (c) The Office of the Vice President for Research will review the request for sponsored research exemption. The certification will be prepared by the Office of the Vice President for Research, signed by the Vice President for Research or his/her designee, and be forwarded to the University President or President’s designee. (d) Prior consent to a sponsored research exemption by the Director of Procurement is not required. However, the Director’s advice and counsel may be sought and the following steps must be followed: 1. The Office of the Vice President for Research will send a copy of the sponsored research exemption certification memorandum provided to the President, the general requisition, and a copy of the other documentation listed in section (2)(a) above, to Procurement Services. 2. Procurement Services will be responsible for compliance with all other State of Florida and University rules and regulations. Further, if after viewing the documentation provided, Procurement Services has knowledge of any information that would impact the use of a sponsored research exemption, the Office of the Vice President for Research should be contacted prior to issuance of the purchase order. 3. Any purchase order issued under a sponsored research exemption will contain a statement indicating that a sponsored research exemption was given. 4. Procurement Services will forward a copy of the certification, along with a copy of the contract and/or purchase order to the University Controller’s Office (3) A copy of the sponsored research exemption certification and any supporting documentation will be maintained in the Office of the Vice President for Research. Authority: BOG Regulation 1.001. History: New 5-18-92, 3-12-03, Formerly 6C1-3.021; Amended 3-23-18 (technical changes only). ">Purchasing, Sponsored Research Exemptions Procedures	Finance	Regulation	3.0213.021
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.022 Payment to Vendors; Payment Processing Guidelines. (1) Documentation authorizing payment to a vendor of an invoice shall be approved for payment by the University Controller after receipt of the invoice and receipt, inspection and approval of the goods or services, except that in the case of a bona fide dispute the voucher shall contain a statement of the dispute and authorize payment only in the amount not disputed. All payments shall be disbursed in an efficient manner consistent with professional business practices. (a) Travel and other reimbursements to University officers and employees must be paid in the same timeframes and process as payments to vendors under this section. (b) Invoices received from vendors that have failed to supply the University with a complete and accurate W-9 or other form that provides all necessary data to determine 1099 status will be deemed insufficient for payment until such information is received. (2) The University shall authorize advance payments for goods and services, including, but not limited to, maintenance agreements and subscriptions when advance payments are required by the vendor and it has been determined there is adequate protection to ensure that such goods or services will be provided. (3) All purchasing agreements between the University and a vendor shall include a statement of the vendor's rights and the University's responsibilities under this rule. The vendor's rights shall include being provided with the telephone number of the staff member acting as vendor ombudsman within the Office of the Vice President and Chief Financial Officer. Authority: BOG Regulation 1.001. History: New 5-30-04. Formerly 6C1-3.002; Amended 3-23-18 (technical changes only).">Payment to Vendors; Payment Processing Guidelines	Finance	Regulation	3.0223.022
Lease of Space	Construction Facilities and Real Estate	Regulation	3.0253.025
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c2 1; } #l3> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c2 0; } #l4 {padding-left: 0pt;counter-reset: c3 1; } #l4> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: c3 0; } #l5 {padding-left: 0pt;counter-reset: c2 1; } #l5> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l5> li:first-child>:first-child:before {counter-increment: c2 0; } #l6 {padding-left: 0pt;counter-reset: c3 1; } #l6> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l6> li:first-child>:first-child:before {counter-increment: c3 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.030 Surplus University Property. (1) Purpose. The purpose of this rule is to implement the authority received by the university presidents in accordance with Section 1001.75(18), F.S., with respect to those functions and duties heretofore performed by the Department of Management Services in accordance with Chapter 287, F.S. (Chapter 79-222, Section 13, Laws of Florida). (2) Definitions. (a) Accountable Officer – The Department head or Director or his or her designee is the person entitled to lawful custody of property owned or controlled by the University. (b) Property Manager -- Any individual assigned by the University President to manage the assignment, accountability, transfer and disposal of property for which the University has custodial responsibility under the Florida Statutes. (c) Tangible Personal Property -- All personal property acquired and belonging to the University. Real estate, buildings and infrastructure are not considered personal property except as noted in subsection (4). (d) Exchange Property -- Property being offered as a trade-in on the purchase of a new item. (e) Property Survey Board -- A body appointed by the President to oversee surplus property practices and to review and ratify disposition actions. There shall be representation from each budgetary unit on the Board. (3) Reporting Requirements for Surplus, University-Owned Tangible Personal Property. (a) Tangible personal property which is determined to be surplus because it is excess, obsolete, uneconomical or inefficient for continued use shall be certified as surplus by the Accountable Officer for the property to the Property Manager. A Report of Survey form, FA Form FA-P-M-RS/11-99, incorporated herein by reference and available from the Finance and Accounting office shall constitute the certification from the custodian. If a use for the property exists elsewhere within the University, the Property Manager is authorized to transfer accountability to a subsequent custodian in the area where it will be used. The Property Manager will agenda the certification for ratification of disposition action by the Property Survey Board. (b) In instances of loss, theft, or fire, such surplus property should be reported to the Property Survey Board. 1. Lost/Stolen – When a loss is discovered, the Accountable Officer must forward an approved Report of Survey – Lost/Stolen Form FA-P-M-RS2/11-02, incorporated herein by reference and available from the Finance and Accounting office, Post Office Box 113200, Gainesville, Florida 32611. 2. Destroyed – When destruction is discovered, the Accountable Officer must forward an approved Report of Survey – Form FA-P-M-RS/11-99. (4) Buildings & Infrastructures. Buildings, infrastructures and other items of a semi- permanent or permanent nature shall be considered tangible personal property, if and when they are severed from the real property upon which they reside, and shall be reported in the same manner as all other surplus property. In addition, the legal description of the location, size, type of construction, and reason for removal shall be noted. (5) Procedures for Disposal of Surplus Property. Certified surplus property shall not be sold, transferred, donated, cannibalized, or scrapped without prior written authority from the University Property Manager. The Property Survey Board can itself or can delegate to the Property Manager the authority to dispose of such property determined to be surplus as follows: (a) Transfer to a State Agency, political subdivision or to any private non-profit agency. A non-profit agency is defined as an agency considered exempt from Federal Income Tax under section 501(c)(3) of the Internal Revenue Code. (b) Scrap or cannibalization of equipment. (c) Abandoned equipment in place upon determination that cost of return or repair exceeds the value of the property. (d) Public Sale. 1. All public sales shall be conducted on a set date and time which shall be advertised in a local newspaper of general circulation no less than two weeks prior to the sale. 2. Sales will be conducted as public auction or sealed bid sales, whichever is in the best interest of the University. (6) The university president has the authority to adjust property records for the disposition of University-owned tangible personal property. (7) Exchange Property. If University property will be used as a trade-in for the purchase of new property, an approved Report of Survey (FA Form FA-P-M-RS11-99), shall constitute certification from the Accountable Officer. (8) Non-University Funded Property. All property originally purchased with non- university funds, such as contracts or grants, shall be managed in a form consistent with the applicable rules and regulations of the funding authority. (9) Disposition of Monies. All monies received from the sale of such surplus property shall be deposited as directed by the University Controller and will be used for all necessary operating expenses of the surplus property program and for acquisition of tangible personal property. Specific Authority: 1001.74(4) FS. Law Implemented: 1001.74(5), (6), 1001.75(18) FS. History: New 3-26-80, Amended 8-4-80, Formerly 6C1-3.30, Amended 5-l8-92, 4-30-95, 5-1-96, 6-28-98, 5-22-01, 3-12-03, 6-3-03, Formerly 6C1-3.030, Amended 7-10-23 (technical changes only).">Surplus University Property	Finance	Regulation	3.0303.030
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 11.5pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 11.5pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c2 1; } #l3> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 11.5pt; } #l3> li:first-child>:first-child:before {counter-increment: c2 0; } #l4 {padding-left: 0pt;counter-reset: c2 1; } #l4> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 11.5pt; } #l4> li:first-child>:first-child:before {counter-increment: c2 0; } #l5 {padding-left: 0pt;counter-reset: c2 1; } #l5> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 11.5pt; } #l5> li:first-child>:first-child:before {counter-increment: c2 0; } #l6 {padding-left: 0pt;counter-reset: c2 1; } #l6> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 11.5pt; } #l6> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.037 Registration and Student Fees. (1) Registration consists of two (2) major components: (a) Formal enrollment in one (1) or more courses approved and scheduled by the University, and (b) Tuition and fee payments or other appropriate arrangements for tuition and fee payments (deferment, third-party billing) for the courses in which the student is enrolled. (2) A student is liable for all tuition and fees associated with all courses for which the student is registered at the end of the drop/add period. The fee payment deadline is 3:30 p.m. of the last day of the second week of classes. (3) Late Registration Fee. (a) A student is subject to a late registration fee of $100.00 if the student fails to apply and qualify for admission prior to the late registration date published in the University calendar. If the student qualifies to register during the late registration period, a "late registration" appointment may be assigned and the student shall be required to pay the late registration fee. (b) Any student who is assigned a regular registration appointment and who fails to complete registration during the regular registration period will be subject to the $100.00 late registration fee. (4) Late Payment Fee: Any student who fails to pay all tuition and fees due or who fails to obtain a written deferral by the fee payment deadline will be subject to a late payment fee of $100.00. (5) Waiver of Late Payment Fee: The late payment fee shall be waived if the balance due, excluding the late fee, is less than $100.00. The late payment fee shall also be waived upon the petition of the student if: (a) The University is primarily responsible for the delinquency; or (b) Extraordinary circumstances prevented all conceivable means of paying tuition and fees prior to the fee payment deadline. The University reserves the right to require documentation to substantiate these circumstances. (6) Nonpayment of Tuition and Fees. (a) The University shall temporarily suspend further academic progress of any student who has not paid the entire balance of their tuition and fee liability by the established deadlines. This will be accomplished by placing a financial hold on the student's record, which will prevent the student from receiving grades, transcript, and/or diploma and the student's registration will be denied for future terms until the account has been paid in full. (b) Students who have not paid any portion of their tuition and fee liability by the established University deadline will be withdrawn from all courses. Students will continue to be held fee liable for these courses, but will not be allowed to attend these courses until arrangements have been made to make payment, and the student has been re-registered. (c) To re-register for courses, students must submit a Current Term Re-Enrollment Request petition to the Office of the University Registrar after arrangements for tuition and fee payment have been made with the University Bursar. Students who re-register after being withdrawn for nonpayment of tuition and fees will be subject to late registration and late payment fees. (7) The University shall permit the deferral of registration and tuition and fees for the period not ending later than thirty (30) calendar days prior to the last day of classes, or for summer terms A and B, not later than seven (7) calendar days prior to the last day of classes for the reasons given in this subsection. Extension of this deadline shall be made on an individual basis by term by the President or President's designee. In no case shall the deferment extend beyond the last day of classes unless there is a formal arrangement with the University for payment by an acceptable third- party donor. A deferment or an extension of a deferment shall be given for the following: (a) Students whose state or federal financial assistance is delayed due to circumstances beyond the control of the student; (b) Veterans and other eligible students receiving benefits under Chapter 30, Chapter 32, Chapter 34, Chapter 35, Chapter 1606 or 1607 of Title 38 U.S.C., and whose benefits are delayed; or (c) Students for whom formal arrangements have been made with the University for payment. (8) Tuition and fee deferments must be established with the University Bursar, prior to the fee payment deadline. Failure to establish the deferment will subject the student to payment of the late payment fee. (9) Tuition and fees will be waived for Florida residents sixty (60) years of age or older under the conditions set forth in Section 1009.26(4), Fla. Stat. Persons paying full fees and University of Florida employees and state employees taking classes on a space-available basis have priority over any persons allowed a fee waiver under this section. (10) Sponsored institutes and programs: Tuition and materials and supply fees will be waived by the President or President's designee for participants in sponsored institutes and programs if substantially all the direct costs are paid by the external sponsoring agency, where there is not direct expenditure of Educational and General funds for the conduct of the programs, and where no fees or other assessments are collected from students by the sponsoring agency, the university, or any other entity. In determining whether the direct costs are paid by the sponsoring agency, funds paid directly to the participants in a form such as, but not limited to, stipends, travel or book allowances should not be taken into account. "Direct costs" refer to the costs associated with the instruction or training which a participant receives. All funds collected from sponsoring agencies for sponsored credit institutes will be remitted to the university's contract and grants trust fund and/or auxiliary trust funds. Neither the number of participants nor student credit hours in these institutes and programs may be counted for state-funding purposes. (11) In collecting tuition and fees, the President or President's designee shall impose additional requirements, as necessary, including advance payment or a security deposit, for the services to be provided by the University of Florida. Authority: BOG Regulation 1.001. History: New 3-26-80, Amended 2-11-82, 3-6-85, Formerly 6C1-3.37, Amended 5-18-92, 5-1-96, 7-21-97, 3-12-03, 12-31-03, 9-5-08, 3-17-09 (BOT Approval), 3-24-09 (BOG Approval), Formerly 6C1-3.037, Amended 7-25-13 (technical changes only), Amended 3-17-17, 3-23-18 (technical changes only).">Registration and Student Fees	Finance	Regulation	3.0373.037
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.0371 - Fee Refunds (1) Tuition and registration fees will be refunded in full in the circumstances noted below: (a) If notice of withdrawal from the University is approved prior to the end of the drop/add period and written documentation is received from the student. (b) Credit hours dropped during the drop/add period. (c) Courses canceled by the University. (d) Involuntary call to active military duty. (e) Death of the student or member of his or her immediate family (parent, spouse, child, sibling). (f) Illness of the student of such severity or duration, as confirmed in writing by a physician, that completion of the semester is precluded. (g) Exceptional circumstances, upon approval of the University President or designee(s). (2) A refund of 25% of the total fees paid is available if written notice of withdrawal of enrollment from the University is approved prior to the end of the fourth week of classes for full semesters or a proportionately shorter period of time for shorter terms, and written documentation is received from the student. (3) Refunds must be requested at the University Bursar. Proper documentation must be presented when a refund is requested. A waiting period for processing may be required. Refunds will be applied against any University debts. (4) The University reserves the right to set minimum amounts for which refunds will be produced for overpayments on student accounts. Authority: BOG Regulation 1.001. History: New 2-11-82, Formerly 6C1-3.371, Amended 5-18-92, 7-27-98, Formerly 6C1-3.0371, Amended 7-25-13 (technical changes only).">Fee Refunds	Finance	Regulation	3.03713.0371
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } table, tbody {vertical-align: top; overflow: visible; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.0372 Student Health, Athletic, Activity and Service, and Transportation Access Fees. (1) Effective for the Summer term 2020 only, the student fees per credit hour for all students shall be as follows: Student Fees per credit hourFeeSummer Term 2020 CITF$ 6.76Financial Aid$ 5.25Technology$ 5.25Activity & Service Fee$ 14.49Athletic$ -Health$ 6.64Transportation$ 5.00Distance Learning Fee$ 20.00Total$ 63.39 (2) Effective Fall Semester, 2015, dental, medical and veterinary students must pay a semi-annual fee of $735.40, Pharmacy students must pay a semi-annual fee of $661.86, Physical Therapy students must pay a semi-annual fee of $717.01, Public Health and Health Profession MPH two-year students must pay a semi-annual fee of $441.24, Public Health and Health Profession MPH accelerated program students must pay a semi-annual fee of $386.08, Law JD students charged a block tuition rate must pay a semi-annual fee of $539.29, and Law LL.M. students charged a block tuition rate must pay a semi-annual fee of $478.01, which includes the health, athletic, and activity and service fees. All other students must pay the health, athletic, and activity and service fees on a per credit hour basis as indicated below: Health Fee:$15.81Athletic Fee:$1.90Activity and Service Fee:$19.06 (3) Notwithstanding the foregoing, University of Florida students enrolled in a New World School of the Arts degree program in Miami shall pay the following fees per credit hour: Health Fee:$8.32Athletic Fee:$0.00Activity and Service Fee:$11.26 (4) Notwithstanding the foregoing, the Office of the Provost will set the above fees for University of Florida students enrolled in off-campus course degree programs. The fees, which shall be limited by the amounts set forth in subsection (1) above, will be determined using the following factors: the location of the course, the type of courses and degree program and the services provided to the student. (5) Effective Fall Semester 2015, dental, medical and veterinary students must pay a semi-annual transportation access fee of $188.80, Pharmacy students must pay a semi-annual transportation access fee of $169.92, Physical Therapy students must pay a semi-annual transportation access fee of $184.08, Public Health and Health Professions MPH two-year students must pay a semi-annual transportation access fee of $113.28, Public Health and Health Professions MPH accelerated program students must pay a semi-annual transportation access fee of $99.12, Law JD students must pay a semi-annual transportation access fee of $138.45, and Law LL.M. students must pay a semi-annual transportation access fee of $122.72. This fee is used to help support the on-campus shuttle bus system and the City of Gainesville Regional Transit System. All other students must pay the transportation access fee on a per credit hour basis as indicated below: Transportation Access Fee: $9.44 (6) Students enrolled in a New World School of the Arts degree program in Miami are exempted from paying the transportation access fee. Students enrolled in an off-campus course shall be assessed all, part or none of the fee pursuant to the determination of the Office of the Provost based on the location and type of the course. (7) Half-time graduate research and teaching assistants enrolled for eight (8) or more credit hours during the Fall or Spring Semester and all other students enrolled for nine (9) or more credit hours (except students enrolled in a New World School of the Arts degree program and other students not required to pay the athletic fee) are eligible to purchase football tickets at the student rate. Authority: BOG Regulation 1.001 and Higher Education Conforming Bill (HB 5201). History: New 2-11-82, Amended 8-12-82, 9-15-83, 3-6-85, 10-14-85, Formerly 6C1-3.372, Amended 2-9-87, 12-28-87, 5-21-89, 4-17-90, 7-15-91, 5-18-92, 5-19-93, 4-30-95, 5-1-96, 7-15-97, 6-24-99, 6-21-00, 5-22-01, 5-20-02, 6-3-03, 11-25-03, 5-30-04, 7-19-05, 5-11-06, 4-20-07, 3-14-08 (BOT Approval), 4-23-08 (BOG Approval), 9-5-08 (Technical changes only), 3-17-09 (BOT Approval), 3-24-09 (BOG Approval), Formerly 6C1-3.0372, Amended 3-16-2010 (BOT Approval), 3-29-2010 (BOG Approval), 10-8-10 (BOT Approval), 10-19-10 (BOG Approval), 3-17-11 (BOT Approval), 4-8-11 (BOG Approval), 6-8-12 (BOT Approval), 8-3-12 (BOG Approval), 3-22-13 (BOT Approval), 4-1-13 (BOG Approval), 6-6-14 (BOT Approval), 7-9-14 (BOG Approval), 12-5-14 (BOT Approval), 1-7-15 (BOG Approval), 6-7-18 (BOT Approval), 6-29-18 (BOG Approval), 4-28-20 (BOT Approval).">Student Health, Athletic, Activity and Service, and Transportation Access Fees	Finance	Regulation	3.03723.0372
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.0374 Material and Supply Fees. (1) Students will be charged a material and supply fee for all courses approved by the University President. A list of approved courses and fees will be published in the Schedule of Courses provided each semester at https://one.uf.edu/soc/. (2) Refunds and waivers for any such fees will be made pursuant to University of Florida Regulations 3.0371 and 3.037. Authority: BOG Regulation 1.001. History: New 4-l7-90, Amended 4-30-95, 5-22-01, 1-19-03, Formerly 6C1-3.0374, Amended 6-8-12, 3-23-18 (technical changes only).">Material and Supply Fees	Finance	Regulation	3.03743.0374
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"; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: c3 0; } #l5 {padding-left: 0pt;counter-reset: c2 1; } #l5> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l5> li:first-child>:first-child:before {counter-increment: c2 0; } #l6 {padding-left: 0pt;counter-reset: c2 1; } #l6> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l6> li:first-child>:first-child:before {counter-increment: c2 0; } #l7 {padding-left: 0pt;counter-reset: c2 1; } #l7> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l7> li:first-child>:first-child:before {counter-increment: c2 0; } table, tbody {vertical-align: top; overflow: visible; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 3.0375 Tuition Cost. (1) Tuition Cost shall be defined as tuition and fees assessed to students for enrollment in credit courses at the University of Florida. Tuition Cost consists of the following tuition and fees: (a) Resident Tuition Cost, comprising the following, shall be defined as the tuition and fees charged an enrolled student who qualifies as a Florida resident as defined in BOG Regulation 7.005 and Section 1009.21 Fla. Stat.: Resident Tuition; Tuition Differential; Student Financial Aid Fee; Capital Improvement Trust Fund Fee; Transportation Access Fee; Health Fee; Athletic Fee; Activity and Service Fee; and Technology Fee. (b) Non-Resident Tuition Cost, comprising the following, shall be defined as the tuition and fees charged an enrolled student who does not qualify as a Florida resident as defined in BOG Regulation 7.005 and Section 1009.21 Fla. Stat.: Resident Tuition; Tuition Differential; Non-Resident Fee; Student Financial Aid Fee; Non-Resident Student Financial Aid Fee; Capital Improvement Trust Fund Fee; Transportation Access Fee; Health Fee; Athletic Fee; Activity and Service Fee; and Technology Fee. (2) Enrollment shall be defined as consisting of two components: (a) Formal registration in one or more credit courses approved and scheduled by the University; and, (b) Payment of Tuition Costs, or other appropriate arrangements for payment (deferment or third-party billing) for the courses in which the student is registered as of the end of the drop/add period. (3) A student is liable for Tuition Costs associated with all courses for which the student is registered at the end of the drop/add period. The Tuition Cost payment deadline is 3:30 p.m. Friday of the second week of class. (4) Except for those Tuition Costs set forth in sections (5) and (6) of this regulation, the following are the Tuition Costs, which, in addition to the student health, athletic, activity and service, and transportation access fees that are set forth in UF Regulation 3.0372, shall be levied and collected for the 2025-26 academic year: (a) Undergraduate Courses Charged per Student Credit Hour 2025-26: Resident Tuition$105.07Tuition Differential$44.17Capital Improvement Trust Fund$6.76Student Financial Aid$5.25Technology$5.25Non-Resident Fee$777.93Non-Resident Student Financial Aid$38.89 (b) Notwithstanding the foregoing paragraph (a), an undergraduate resident student may not be charged the Tuition Differential if the student was in attendance at the University before July 1, 2007 and has maintained continuous enrollment at the University, is a beneficiary of a prepaid tuition contract pursuant to Section 1009.98(2)(b), Fla. Stat., which was in effect on July 1, 2007 and which remains in effect, or if the student otherwise meets the criteria set forth for exemption from payment of the tuition differential in Section 1009.24(16)(b), Fla. Stat. (c) Notwithstanding the foregoing paragraph (a), if an undergraduate student is a beneficiary of a prepaid tuition contract pursuant to Section 1009.98(2)(b), Fla. Stat., purchased prior to July 1, 2024, the undergraduate resident tuition, paid on behalf of the student effective the Fall 2009 semester, will increase above the preceding fiscal year’s assessed amount based on the actuarial reserve determined by the Florida Prepaid by the maximum percent allowed. Effective Fall 2014, the actuarial reserve percent change means that the undergraduate resident tuition amount paid on behalf of such a student will be $105.07 per credit hour. Florida Prepaid will pay on behalf of any such student any other fees that are covered by that student’s prepaid tuition contract. (d) Graduate Courses Charged per Student Credit Hour 2025-26: Resident Tuition$448.73Capital Improvement Trust Fund$6.76Student Financial Aid$22.43Technology$6.56Non-Resident Fee$759.23Non-Resident Student Financial Aid$37.96 (e) College of Law (JD degrees) 2025-26: Resident Tuition $19,139.12Capital Improvement Trust Fund $198.30Student Financial Aid $956.86Technology $154.00Non-Resident Fee $17,009.06Non-Resident Student Financial Aid $850.44 (f) College of Law (US Law LL.M. degrees) 2025-26: Resident Tuition$16,964.22 Capital Improvement Trust Fund$175.76 Student Financial Aid $848.12Technology $136.50Non-Resident Fee $15,076.20Non-Resident Student Financial Aid$753.80 (g) College of Law (Tax and International Tax LL.M. degrees) 2025-26: Resident Tuition $18,849.22Capital Improvement Trust Fund $175.76Student Financial Aid $848.12Technology $136.50Non-Resident Fee $17,582.14Non-Resident Student Financial Aid $879.10 (h) College of Pharmacy (PharmD) Degree Annual Charge 2025-26: Resident Tuition$19,844.74Capital Improvement Trust Fund$243.36Student Financial Aid$992.22Technology$157.50Non-Resident Fee$24,245.54Non-Resident Student Financial Aid$1,212.26 (i) College of Medicine (MD) Degree Annual Charge 2025-26: Resident Tuition $32,743.70Capital Improvement Trust Fund $270.40Student Financial Aid $1,637.18Technology $157.50Non-Resident Fee $30,632.64Non-Resident Student Financial Aid $1,531.62 (j) College of Veterinary Medicine (DVM) Degree Annual Charge 2025-26: Resident Tuition$25,248.16Capital Improvement Trust Fund$270.40Student Financial Aid$1,262.40Technology$157.50Non-Resident Fee$21,974.04Non-Resident Student Financial Aid$1,098.70 (k) College of Dentistry (DMD) Degree Annual Charge 2025-26: Resident Tuition$37,563.52Capital Improvement Trust Fund$270.40Student Financial Aid$1,878.16Technology$157.50Non-Resident Fee$27,741.76Non-Resident Student Financial Aid$1,387.08 (l) College of Public Health and Health Professions (DPT) Degree Annual Charge 2025-26: Resident Tuition$19,522.30Capital Improvement Trust Fund$263.64Student Financial Aid$976.10Technology$157.50Non-Resident Fee$9,680.00Non-Resident Student Financial Aid$484.00 (m) College of Public Health and Health Professions (MPH) Degree Annual Charge 2025-26: Resident Tuition$13,201.82Capital Improvement Trust Fund$162.24Student Financial Aid$660.08Technology$157.50Non-Resident Fee$18,221.76Non-Resident Student Financial Aid$911.08 (n) College of Public Health and Health Professions (MPH) 42-Hour Accelerated Degree Annual Charge 2025-26: Resident Tuition$11,551.56Capital Improvement Trust Fund$141.96Student Financial Aid$577.56Technology$157.50Non-Resident Fee$15,944.02Non-Resident Student Financial Aid$797.20 (o) College of Medicine Physician Assistant Program Courses Charge Per Credit Hour 2025-26: Resident Tuition$590.87Capital Improvement Trust Fund$6.76Student Financial Aid$29.54Technology$6.56Non-Resident Fee$873.11Non-Resident Student Financial Aid$43.65 (p) College of Design, Construction, and Planning Graduate Courses Charge Per Credit Hour 2025-26: Resident Tuition$539.49Capital Improvement Trust Fund$6.76Student Financial Aid$26.97Technology$6.56Non-Resident Fee$759.23Non-Resident Student Financial Aid$37.96 (5) Pursuant to Section 1001.7065, Fla. Stat., the University of Florida has established the Preeminent State Research University Institute for Online Learning (“UF Online”). Tuition Costs levied and collected per credit hour for undergraduate students enrolled in this program for the 2025-26 academic year shall be as follows: Resident Tuition$78.80Tuition Differential$33.12Capital Improvement Trust Fund$6.76Resident Student Financial Aid$5.25Technology$5.25Resident Tuition and Fees per credit hour$129.18Non-Resident Tuition and FeesNon-resident tuition is set at market rates and is program specific. Tuition and fees may be found at https://ufonline.ufl.edu/tuition/. (6) Tuition costs levied and collected for self-funded courses and programs are determined pursuant to BOG Regulation 8.002 and University of Florida Regulation 3.0376. Tuition costs for market rate programs other than UF Online are levied and collected at the rates set forth at http://www.distance.ufl.edu/market-rate/. (7) Each student enrolled in the same undergraduate course more than twice, shall be assessed the Board of Governors or Florida Statute established surcharge of $261.06 per credit hour in addition to the Tuition Costs outlined above in section (4) or (5), for each such course. (8) An Excess Hour Surcharge shall be assessed to an undergraduate student for each credit hour in excess of the number of credit hours required to complete the baccalaureate degree program in which the student is enrolled. The University will calculate an excess hour threshold for each student based on the number of credit hours required for the degree. For any student who changes degree programs, the excess hour threshold must be adjusted only if the number of credit hours required to complete the new degree program exceeds that of the original degree program. The University will follow the definitions of required credit hours and other provisions governing the surcharge as set forth in BOG Regulation 7.003. The excess hour surcharge for students who enter a state university for the first time and maintain continuous enrollment is as follows: (a) For the 2009-10 and 2010-11 academic years, an excess hour surcharge equal to 50 percent of the tuition rate as set forth in section (4) or (5), as applicable, for each credit hour in excess of 120 percent; (b) For the 2011-12 academic year, an excess hour surcharge equal to 100 percent of the tuition rate as set forth in section (4) or (5), as applicable, for each credit hour in excess of 115 percent; (c) For the 2012-13 academic year through the 2019 spring term, an excess hour surcharge equal to 100 percent of the tuition rate as set forth in section (4) or (5), as applicable, for each credit hour in excess of 110 percent; and (d) For the 2019 summer term and thereafter, an excess hour surcharge equal to 100 percent of the tuition rate as set forth in section (4) or (5), as applicable, for each credit hour in excess of 120 percent. (9) Any person classified as an out-of-state resident who has been appointed as a graduate assistant for at least 0.25 FTE shall be charged resident Tuition Costs. Upon completion of the appointment, such person shall be charged resident Tuition Costs for the remainder of his or her graduate career in any semester in which he or she receives a waiver of all tuition fees or all tuition fees are paid from University funds. If the student loses the waiver or tuition remission under this provision for any semester, he or she shall be liable for Tuition Costs for that semester based on his or her out-of-state residency classification. Any graduate student classified as an out-of-state resident who is receiving a full fellowship may be charged resident Tuition Costs. (10) The Provost has the authority to designate programs in which Non-Resident Tuition Cost, or any portion thereof, are waived when such waiver is in support of the mission of the University and is consistent with policies specifically approved by the Board of Trustees. Authority: BOG Regulations 1.001, 7.001 and 7.003. History: New 9-10-02, Amended 9-19-03, 1-11-05, 7-19-05, 11-22-05, 9-8-06, 7-24-07, 1-9-08, 9-5-08 (BOT Approval), 10-3-08 (BOG Approval), 7-9-09 (BOG Approval), 9-11-09 (BOT Approval), 10-27-09 (BOG Approval), 10-8-10 (BOT Approval), 10-19-10 (BOG Approval), 7-5-11 (BOG Approval), 9-6-11 (BOT Approval), 6-8-2012 (BOT Approval), 8-3-2012 (BOG Approval), 7-8-13 (BOG Approval), 9-3-13 (BOT Approval), 12-6-13 (BOT Approval), 1-28-14 (BOG Approval), 6-6-14 (BOT Approval), 7-9-14 (BOG Approval), 6-4-15 (BOT Approval), 6-22-15 (BOG Approval), 6-9-16 (BOT Approval), 7-8-16 (BOG Approval), 6-8-17 (BOT Approval), 6-30-17 (BOG Approval), 6-7-18 (BOT Approval), 6-29-18 (BOG Approval), 9-6-19 (BOT Approval), 9-20-19 (BOG Approval), 8-27-20 (BOT Approval), 9-2-20 (BOG Approval), 6-10-21 (BOT Approval), 06-21-21 (BOG Approval), 06-16-22 (BOT Approval), 06-22-22 (BOG Approval), 6-8-23 (BOT Approval), 6-15-23 (BOG Approval), Amended 5-23-24 (technical changes only), Amended 6-20-25 (technical changes only), 7-23-25 (BOT Amended), 8-6-25 (BOG Approval), 8-18-25 (BOT Approval).">Tuition Cost	Finance	Regulation	3.03753.0375
General Personnel Policy	Human Resources	Regulation	1.1001.100
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(1) Pay actions shall be administered consistent with the following provisions. (2) The University shall establish and maintain pay ranges for class specifications. (3) Base rate of pay is the pay provided employees not including any additions as defined below. Regular rate of pay is an employee's base rate of pay plus any other pay that may be necessary to meet the requirements of the Fair Labor Standards Act (FLSA). An annual rate of pay for a nonexempt position is obtained by multiplying the hourly base rate of pay by 2,088. An exempt employee contract is always stated as an annual rate of pay. An exempt employee's period rate is determined based on the pay structure used for employees: 26.1 for a biweekly system, 24 for a semi-monthly system, and 12 for a monthly system. (a) An employee must be in pay status in order to receive a pay increase of any kind. (b) All employees shall be eligible for authorized pay increases regardless of salary fund source. (c) A retroactive effective date for a pay action shall only be permitted with the approval of the President or the President's designee in instances in which responsibilities have changed, or a pay increase under a condition set forth in subsection (5) below has been approved and the funds for the increase are not immediately available. (d) The administrator in charge of the unit shall determine any pay increase for a temporary change in assignment on an acting basis based upon the responsibilities assumed, and, upon return to original responsibilities, the pay shall be adjusted to reflect the original responsibilities. (e) When a nonexempt employee is called back to work beyond the employee's scheduled hours of work for that day, the employee shall be credited with the greater of the actual time worked, including time to and from the employee's home to the assigned work location, or two hours. (4) Annual pay adjustments shall be in accordance with guidelines issued by the President and the Board of Trustees, including the established faculty compensation plans of the College of Medicine, College of Dentistry and College of Pharmacy. (5) Other pay increases can be provided under the following categories: (a) Increased responsibilities (b) Market conditions, including counteroffers and retention due to specialized or extensive investment or training (c) Salary compression or inversion (d) Increases to resolve a pay disparity considering education, experience, or duties and responsibilities of other employees (e) Increases to recognize sustained superior performance (f) Approved career development/apprenticeship programs (6) Other pay adjustments: (a) Lump sum payments shall be given pursuant to an established faculty compensation plan of the College of Medicine, College of Dentistry or the College of Pharmacy, or in exceptional circumstances with the approval of the President. In determining whether such a lump sum should be provided in exceptional circumstances, the President shall consider the nomination of the employee's supervisor with regard to the documented successful completion of a special project or assignment that is in addition to the employee's regularly assigned duties, or a documented significant increase in productivity or productivity goal achievement including a group incentive program. (b) The President or the President's designee is authorized to approve pay additives when resources permit, including those for asbestos-related activities, lead abatement activities, lead worker pay, shift differentials, on-call pay, field training officer activities and other approved activities. (c) An employee who is demoted shall receive pay commensurate with the responsibilities assigned. (d) The removal of pay additives or correction of overpayment does not constitute a reduction in pay action. (e) When the assignment of Academic Personnel serving in an administrative position such as Vice President, Dean, Director or Department Chairperson is changed, the pay and appointment period shall be adjusted to reflect the new responsibilities. (f) When an Academic Personnel employee's appointment is changed from a calendar year to an academic year appointment with duties remaining the same, the employee's pay shall be adjusted to 81.8 percent of the calendar year base pay. For an Academic Personnel employee whose appointment was previously changed from academic year to calendar year where the pay was adjusted other than by 122.2 percent, pay shall be adjusted to the percent that is the reciprocal of the percent previously used. A different pay adjustment percent may be used by the President or designee for an Academic Personnel employee leaving an administrative position and returning to a general faculty title pursuant to paragraph 7.003(5)(b). The University shall seek to arrange work schedules to minimize overtime and shall establish procedures for overtime pay consistent with the FLSA. (7) Extra compensation. (a) Pay for appointments up to 1.00 full-time equivalent (FTE) shall be from funds designated as salaries. (b) Pay for the portion of an appointment in excess of 1.00 FTE and for activities of limited duration where no FTE is assigned shall be from funds designated as OPS. (c) Perquisites/Sale of Goods and Services. The President shall approve providing perquisites to employees, the sale of goods and services to employees and the payment of moving expenses associated with a current or prospective employee. The provision of such items shall be job or class related and documented to demonstrate that approval is in the best interest of the University. Approval is not required when sales to employees are at the same rate as they are ordinarily sold to the public. Authority: BOG Regulation 1.001 History: New 3-12-03, Amended 7-5-04; Formerly 6C1 1.101, Amended 3-23-18 (technical changes only).">Compensation	Human Resources	Regulation	1.1011.101
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"; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: c3 0; } #l5 {padding-left: 0pt;counter-reset: c4 1; } #l5> li>:first-child:before {counter-increment: c4; content: counter(c4, lower-latin)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l5> li:first-child>:first-child:before {counter-increment: c4 0; } #l6 {padding-left: 0pt;counter-reset: c2 1; } #l6> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l6> li:first-child>:first-child:before {counter-increment: c2 0; } #l7 {padding-left: 0pt;counter-reset: c3 1; } #l7> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l7> li:first-child>:first-child:before {counter-increment: c3 0; } #l8 {padding-left: 0pt;counter-reset: c3 1; } #l8> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l8> li:first-child>:first-child:before {counter-increment: c3 0; } #l9 {padding-left: 0pt;counter-reset: c3 1; } #l9> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l9> li:first-child>:first-child:before {counter-increment: c3 0; } #l10 {padding-left: 0pt;counter-reset: c4 1; } #l10> li>:first-child:before {counter-increment: c4; content: counter(c4, lower-latin)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l10> li:first-child>:first-child:before {counter-increment: c4 0; } #l11 {padding-left: 0pt;counter-reset: c2 1; } #l11> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l11> li:first-child>:first-child:before {counter-increment: c2 0; } #l12 {padding-left: 0pt;counter-reset: c3 1; } #l12> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l12> li:first-child>:first-child:before {counter-increment: c3 0; } #l13 {padding-left: 0pt;counter-reset: c4 1; } #l13> li>:first-child:before {counter-increment: c4; content: counter(c4, lower-latin)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l13> li:first-child>:first-child:before {counter-increment: c4 0; } #l14 {padding-left: 0pt;counter-reset: c4 1; } #l14> li>:first-child:before {counter-increment: c4; content: counter(c4, lower-latin)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l14> li:first-child>:first-child:before {counter-increment: c4 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.200 Benefits, Retirement Programs, Employment Services and Holidays.(1) Benefits. Benefits made available to faculty; Technical, Executive, Administrative, and Managerial Support (TEAMS) employees include paid and unpaid leave as described in University of Florida Regulation 1.201, holidays, state- and University-sponsored insurance programs, and retirement. Under the Family Medical Leave Act (FMLA), Other Personnel Services (OPS) employees are eligible for unpaid leave under the terms of the act. Benefits and hours of work requirements shall be administered in accordance with this regulation.(2) Related Definitions and Terms. For the purpose of administering this regulation, the following words and terms shall have the meaning indicated.(a) TEAMS. Technical, Executive, Administrative, and Managerial Support pay plan.(b) Break-in-Service. Break-in-service occurs upon separation from the University of Florida. Such break-in-service occurs for Deferred Retirement Option Program (DROP) participants when they end DROP.(c) Calendar Days. All days in a month not counting University of Florida paid holidays.(d) Continuous Service. Continuous service is employment in a salaried (non-OPS) position with the University without a break-in-service. Continuous service as defined in this regulation shall have no effect on the provisions of the Florida Retirement System.(e) Exempt Classification. A classification designated by the University of Florida as exempt from the maximum hours and overtime pay requirements of the Fair Labor Standards Act (FLSA).(f) Nonexempt Classification. A classification designed by the University of Florida as not exempt from the maximum hours and overtime pay requirements of the Fair Labor Standards Act (FLSA).(g) OPS. Other Personnel Services pay plan.(h) Creditable Service. Creditable service is employment in a salaried (non-OPS) position with the University with or without a break-in-service. Creditable service as defined in this regulation follows the provisions of the Florida Retirement System.(i) Workweek. For purposes of compensation, the University of Florida’s workweek ends at 12 midnight on Thursday.(3) Retirement Programs. With the exception of Postdoctoral Associates, who do not receive retirement benefits at the University, and with the exception of faculty in the Health Science Center Colleges, who must participate in the Optional Retirement Program (ORP), all full-time faculty and eligible TEAMS employees whose positions are assigned administrative and management responsibilities or professional duties at the department/unit level or above, shall be enrolled in the ORP, and shall be notified by the employer of such action. Any employee who is eligible to participate in the ORP and who fails to execute a contract with one of the approved companies and to notify the Division of Retirement in writing within ninety (90) days after the date of eligibility, shall be deemed to have elected membership in the Florida Retirement System. With the exception of Postdoctoral Associates, who do not receive retirement benefits at the University, all other employees participate in the Florida Retirement System, except those who remain in the State and County Officers and Employees Retirement System or the Teachers Retirement System. Lump sum payments made pursuant to this section in conjunction with sick leave benefits shall not be considered salary payments and shall not be used in determining the average final compensation of an employee in any state-administered retirement system. Authority: BOG Regulation 1.001. (4) Employment Services. The responsibility of an employee is the full and competent performance of all duties pertinent to the full-time equivalent (FTE) of his or her employment. Activities that may interfere or may create a conflict of interest in keeping with University of Florida procedures located in University of Florida Regulation 1.011 are to be disclosed and may be prohibited or allowed under certain conditions.(a) Certification of Employability. The law requires that a person be appointed and certified as completing an assignment in order to be paid. If a person is not appointed, is not assigned duties and responsibilities, or is not certified as fulfilling those duties, then he or she is not eligible for salary payment.(b) Workweek. Each employee is expected to work the number of hours in the employee’s established workweek, or FTE, unless on approved leave. 1. The minimum workweek for full-time employees is forty (40) hours.a. Each department or division is required to keep an accurate record of all hours worked by each nonexempt TEAMS employee as well as a complete and accurate record of all authorized leave that is approved in accordance with these regulations by all eligible University of Florida employees.b. An employee who uses any type of leave in an amount that is less than a full hour will be charged with such leave to the closest quarter of an hour. 2. Upon reasonable notice, the appropriate University of Florida administrator shall require an employee to use any part of his or her accrued vacation, overtime, or special or regular compensatory leave, as described in subsection (4) of University of Florida Regulation 1.201, at any time deemed advisable for the efficient management of the operation of the unit, conservation of funds or savings to the University. 3. The appropriate administrator has the authority to require an employee who has accrued overtime, special, or regular compensatory leave, as described in subsection (4) of University of Florida Regulation 1.201, to first use such leave before using accrued vacation leave when necessary for the conservation of funds or savings to the University. The employee will be allowed to use such accrued compensatory leave, upon request and with supervisory approval, before using accrued sick leave.(c) Developmental Research School—P.K. Yonge. The faculty of the Developmental Research School serve on a 190-196 day work schedule. The academic calendar for the Developmental Research School, including the working days and holidays, shall be determined by its Director after consultation with its faculty and the Dean of the College of Education. (5) University of Florida Holidays:(a) The following days shall be considered University of Florida holidays and shall be observed as paid days off and are provided to employees in proportion to their FTEs, with the exception of individuals receiving workers’ compensation salary indemnification benefits. Employees required to perform duties on such official holidays shall have their schedules adjusted to provide equivalent paid leave time. No classes shall be scheduled on such official holidays. 1. New Year’s Day.2. Birthday of Martin Luther King, Jr., third Monday in January.3. Memorial Day.4. Independence Day.5. Labor Day.6. University of Florida Homecoming.7. Veteran’s Day.8. Thanksgiving Day.9. Friday after Thanksgiving.10. Christmas Day.11. If any of these holidays fall on a weekend, a day during the workweek will be observed. (b) An observed holiday benefit (maximum of eight (8) hours) does not count for purposes of overtime.(c) OPS employees are not eligible for holiday benefits unless they are OPS faculty members who are compensated on a biweekly basis.(d) To receive holiday pay, TEAMS employees must be in pay status for a reasonable portion of the employee’s regularly scheduled shift of the employee’s last workday before the holiday.(e) Supervisors are encouraged not to require employees to perform duties on holidays. 1. Those employees required to perform duties on holidays may have their schedules adjusted during the workweek to provide equivalent time off.a. In the event a nonexempt TEAMS employee’s work schedule is not adjusted within the workweek in which the holiday occurs, as described above, he or she shall earn special compensatory leave for hours attributed to the holiday benefit in excess of the hours in the employee’s established workweek (or FTE).b. When the holiday is observed on a nonexempt TEAMS employee’s regular day off, he or she shall earn special compensatory leave for hours attributed to the holiday benefit in excess of the hours in the employee’s established workweek (or FTE) unless the employee’s work schedule is adjusted within the workweek in which the holiday occurs. 2. When an exempt TEAMS employee or faculty member is assigned to perform duties on a holiday, he or she may take off another day as a way to enjoy the holiday benefit, typically during the workweek in which the holiday occurred. If the exempt TEAMS employee or faculty member who has been assigned to perform duties on a holiday terminates employment prior to being given time off, the employee shall be paid, upon termination, for the holiday hours worked without compensation within the previous twelve (12)-month period.(f) No classes shall be scheduled on holidays unless approved by the President or designee. Classes not held because of a holiday shall not be rescheduled.(g) Employees also shall be entitled to observe a state day of mourning in observance of the death of a person in recognition of service rendered to the state or nation, as appropriately designated. An employee who is on approved leave with pay when a state day of mourning is declared shall not have such day charged against his or her accrued leave. (6) Benefits for TEAMS Personnel. The following benefits are provided for TEAMS personnel.(a) TEAMS Employee Development Program. Full-time TEAMS employees are provided with the opportunity to take up to six (6) credit hours of courses per semester at a public community or state college closest to their assigned work location in Florida, at a Florida state university closest to their assigned work location, or at a vocational technology center closest to their assigned work location under the terms and conditions set forth in subsection (1) of University of Florida Regulation 1.012.(b) Higher Education Opportunity for Children of full-time TEAMS Employees. This program is designed to provide children of TEAMS employees with enhanced opportunities for post-secondary education. 1. Children of TEAMS employees who wish to apply for entrance under this program to undergraduate study at the University of Florida or at a public community or state college in Florida must complete an application for admission to the University of Florida before the published deadline for the academic year of entry. Before this deadline, the parent TEAMS employee must notify UF Human Resources of the child’s name, via the Higher Education Opportunity of Children of Full-Time TEAMS Employees Application Form, which is incorporated herein by reference and can be obtained at https://learn-and-grow.hr.ufl.edu/education-programs/higher-education-opportunity-for-children-of-teams-employees/ , that the child has filed an application for entrance under this program, and must certify that the child meets the following criteria:a. He or she must be the natural, adopted, step, foster or any other child for which legal guardianship can be documented of a full-time TEAMS employee.b. He or she will continue to be eligible for the program through the end of the calendar year in which the child turns twenty-six (26) years of age. UF Human Resources will send to the Office of Admissions the names of children whose parents have provided the indicated information before the program’s deadline so the admissions office may verify application to the University of Florida. 2. One hundred and fifty (150) children will be chosen at random from the pool of names by UF Human Resources. Those children among the one hundred and fifty (150) who meet admissions requirements to the University will be offered admission to the University, conditional upon receipt of their high school diploma before the date of entry into the University offered by the Executive Director of the Office of Admissions. Those children among the one hundred and fifty (150) who do not meet admissions requirements to the University, who receive a high school diploma before the beginning of the academic year and who wish to continue in this program may enroll at a public community or state college in Florida. 3. The University will pay the in-state matriculation fees less any Bright Futures Scholarship award for each of the one hundred and fifty (150) children for up to twelve (12) credits per semester during the academic year and for up to six (6) credits per twelve (12) week summer semester at the University of Florida or a public community or state college. The children are responsible for payment of all other fees charged by the institution and for any costs associated with attending the institution. 4. Continued Eligibility. To continue to receive this benefit, the following conditions must be met on August 30 commencing the second year of the child’s enrollment in the program and in each succeeding year:a. The child's legal guardian must be a full-time TEAMS employee on the first day of classes for each new semester.b. The child's cumulative GPA must be 2.75 or higher.c. If the child is attending a public community college, he or she must provide to UF Human Resources a current official copy of the transcript of grades from the community college showing all courses attempted and grades received. 5. The University’s total obligation for each child is limited to paying the matriculation fees less any Bright Futures scholarship award for a maximum of one hundred thirty-two (132) credit hours. All completed courses, passed or failed, and withdrawals are totaled in the count of credit hours.(c) Vacation Leave Pay. Upon request during the month of December, up to sixteen (16) hours of accrued vacation leave at a TEAMS employee’s regular rate of pay shall be cashed out provided the employee’s remaining accrued vacation leave totals at least forty (40) hours. Authority: BOG Regulation 1.001 History: New 7-15-97, Amended 6-28-98, 3-2-03, 12-31-03, 5-30-04, 7-19-05, 3-30-07 (technical changes only), 3-14-08 (BOT approval), 3-17-09 (technical changes only), 6-12-09 (BOT approval), Formerly 6C1-1.200, Amended 3-17-2011, 3-26-20 (BOT approval), Amended 3-28-25.">Benefits, Retirement Programs, Employment Services and Holidays	Human Resources	Regulation	1.2001.200
Leaves	Human Resources	Regulation	1.2011.201
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c2 1; } #l3> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c2 0; } #l4 {padding-left: 0pt;counter-reset: c2 1; } #l4> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: c2 0; } #l5 {padding-left: 0pt;counter-reset: c2 1; } #l5> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l5> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.202 University Bonus Plans. (1) The University of Florida may create Bonus Plans that authorize the award of Bonuses based on employee work performance or for purposes of recruitment and retention. (2) Definitions. (a) "Bonus" is defined as a one-time monetary award in addition to base pay given to an employee that has met the criteria of this Regulation and applicable Bonus Plan. (b) "Bonus Plan" is defined as a documented and properly approved plan that is consistent with this Regulation and Board of Governors Regulation 9.015 and sets forth the categories of employees who are eligible to receive Bonuses and the evaluation criteria by which Bonuses may be awarded. (3) Faculty, TEAMS, and Law Enforcement Officers are eligible to receive a Bonus, subject to applicable collective bargaining obligations. Individuals must be employed and in good standing with the University during the Bonus Plan time period and at the time a Bonus payment is made. Individuals are not in good standing for Bonus payment eligibility if, at the time the Bonus payment is made, they have: (a) received a notification of non-renewal, termination, layoff, or ending of time- limited appointment; (b) submitted a notice of resignation; (c) received a notice of written reprimand or suspension in the six months prior to the time the Bonus payment is made; (d) received an overall unsatisfactory evaluation in the preceding evaluation period; or (e) received and have not successfully completed a performance improvement plan. (4) The University may establish and implement one or more of the following Bonus Plans. (a) Work Performance Bonus Plans. Criteria for work performance Bonus Plans may include, but are not limited to, documented work performance involving increased duties or responsibilities, successful completion of a special project, attainment of established goals, superior performance, or specific achievements or assignments of significance. (b) Recruitment Bonus Plans. Criteria for recruitment Bonus Plans may include, but are not limited to, candidates with desirable specialized skills and exceptional experience, or where market conditions or departmental structure merit such a recruitment award. (c) Retention Bonus Plans. Criteria for retention Bonus Plans may include, but are not limited to, circumstances to address verified offers of competing employment, to address market conditions which are significantly higher than the current salary, to ameliorate salary compression or inversion, or to acknowledge successful completion of career development, training, or certification programs that are in the best interests of the University or support the mission of the University. (d) Bonus Plans in Collective Bargaining Agreements. The University may authorize the inclusion of provisions that award bonuses in collective bargaining agreements that are duly ratified by the Board of Trustees. Any Bonus provisions in such agreements must be based upon standards appropriate to institutions of higher education or relevant industry standards. (e) Clinical Care Compensation Plans. The University may authorize comprehensive incentive-based compensation programs for services related to the delivery of clinical care through a University faculty practice plan approved by the Board of Governors and operating in accordance with Board of Governors Regulation 9.017 or another health-care related program. (5) Bonuses and Bonus Plans shall not create inequities among comparable employees in violation of Regulation 1.006. (6) All proposed Bonus Plans are subject to approval by the President or designees and the Senior Vice President(s) or Vice President(s) over the employees included in the Bonus Plan. Any University approved Bonus Plans that deviate from the provisions of Board of Governors Regulation 9.015 are also subject to approval by the Board of Trustees and Board of Governors. (7) To request the approval of a Bonus Plan, a unit must complete the Bonus Plan Approval Request Form in its entirety, obtain the appropriate SVP(s) or VP(s) approvals and submit the Form to UFHR Classification & Compensation at compensation@ufl.edu for review and approval by the President or designees. (8) All approved Bonus Plans shall be reviewed by the President or designees and the applicable SVP and VP approvers no less frequently than every three years following initial approval. Bonus Plans may be terminated or modified by the University at its discretion at any time and do not create any employee entitlement, contract or property right. (9) Each year, on a schedule established by the Board of Trustees, the President shall submit a report to the Board of Trustees that contains the following: (a) The President's certification that any Bonuses paid during the reporting period complied with the criteria in the applicable Bonus Plan and were paid from funds contained within the University's budget as approved by the Board of Trustees; and (b) The total amount paid during the reporting period for performance, recruitment and retention Bonuses. (10) Failure to comply with or violations of this Regulation or a Bonus Plan may result in discipline, up through termination, and/or the termination of the Bonus Plan or denial of a Bonus made pursuant to the Plan. (11) UF Human Resources is responsible for overseeing implementation of and enforcing compliance with this Regulation. Please contact the following with questions or concerns: UF Human Resources Classification & Compensation 903 W. University Ave. PO Box 115009 Gainesville, FL 32611-5009 (352) 273-2842 compensation@ufl.edu, http://hr.ufl.edu Authority: BOG Regulation 9.015; section 1012.978, Fla. Stat. History: New 12-9-22, Amended 3-28-25.">University Bonus Plans	Human Resources	Regulation	1.2021.202
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c2 1; } #l3> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.300 Direct Support Organizations; Health Services Support Organizations. (1) The Board of Trustees ("BOT") may establish direct support organizations ("DSO") and health services support organizations (together with DSOs, "support organizations") and certify them to use University property, facilities, and personal services. Such support organizations shall be organized and operated to serve the best interests or missions of the University, including the University's research, education, and service missions, and may receive, hold, invest, and administer property and make expenditures to or for the benefit of the University or for the benefit of a research and development park or research and development authority affiliated with the University. (2) Each support organization must comply with the conditions in this regulation in order to use University property, facilities, or personal services, as well as the requirements for appropriate budget and audit review and oversight. In addition, the following conditions are established: (a) Thresholds to be established by BOT that delineate when approval by BOT is required for the purchase of goods and services by a DSO. (b) All debt issued by a DSO is subject to the State University System Debt Management Guidelines and all public-private partnership transactions involving a DSO are subject to the State University System Public-Private Partnership Guidelines. (c) Thresholds to be established by BOT that delineate when approval is required by BOT for the acquisition of real property and the construction or renovation of facilities by a DSO. (d) University personal services used by a DSO are subject to the remuneration requirements set forth in section 1012.976, Florida Statutes. (e) No DSO may use state funds for travel expenses incurred by the DSO. (f) No DSO may give, either directly or indirectly, any gift to a political committee as defined in section 106.011, Florida Statutes, for any purpose. (3) The Director or Chief Executive Officer of the support organization shall report to the University President or designee. (4) Operating budgets of supporting organizations shall be prepared at least annually, and approved by the organization's governing board and the BOT. Significant changes in planned expenditures in the approved budget must be reported to BOT as soon as practicable but no later than the deadline established by BOT. (5) Support organizations shall provide for an annual audit conducted pursuant to university regulations or policies. The annual audit report shall be submitted to BOT for review. The audit report shall be submitted to the Board of Governors and the Auditor General. BOT or its designee, the Board of Governors, the Auditor General, and the Office of Program and Policy Analysis and Government Accountability may require and receive any records relative to the operation of a support organization from the organization or its independent auditors. (6) Each support organization shall submit its federal Internal Revenue Service application for Recognition of Exemption form (Form 1023) and its federal Internal Revenue Service Return of Organization Exempt from Income Tax form (Form 990) to BOT or its designee at the times required by regulation or policy of BOT. Copies of such forms shall be provided by the University to the Board of Governors. (7) Any transfer of a state appropriation to a DSO is limited to funds pledged for capital projects. (a) This regulation does not prohibit the transfer of non-state funds between University DSOs, or the transfer of non-state funds to a DSO, as long as the original source of funding was not a state appropriation. (b) A DSO may transfer funds and provide the use of DSO property, facilities, or personal services without any charge to the University. (c) The University will report annually to the Legislature and the Board of Governors all transfers of state funds to each DSO, using the format and instructions specified by the Chancellor. (8) Each support organization shall provide equal employment opportunities to all persons, regardless of race, color, national origin, sex, religion, age, disability, marital status, veteran status, or any other basis protected by law. (9) The BOT Chair shall appoint at least one representative to each DSO board of directors and executive committee (if any). The University President or designee shall also serve on each DSO board of directors and executive committee, if any. BOT shall approve all appointments to any DSO board other than the Chair's representative(s) or the President or President's designee. The Chair's designee may not be the University President; nor may the Chair and President appoint the same person to represent both the Chair and the President on any one DSO board. (10) BOT shall decertify a support organization if the BOT or designee determines that the organization is no longer serving the best interest or mission of the University and decertification is appropriate. In decertifying a support organization, BOT shall require an accounting of the organization's assets and liabilities and take such reasonable action as necessary to secure the return of all University property and facilities as requested by the University. (11) In order to ensure each support organization is operating in a manner consistent with the goals of the University and in the best interest of the state, each support organization shall conduct due diligence on potential members of its board prior to any appointment, nomination, or election. BOT or designee shall identify the appropriate level of due diligence to be performed, by regulation or policy, and issue guidelines for the process to be followed in reviewing and evaluating any information obtained. Specific Authority: 1001.74(4), 1004.28(2) FS. Law Implemented: 1001.74(37), 1004.28 FS. History: New 1-7-03, Amended 6-3-03, 12-3-21.">Direct Support Organizations; Health Services Support Organizations	General Counsel	Regulation	1.3001.300
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.400 Major Gifts Challenge Grant Program or Matching Gifts. (1) The University Major Gifts Challenge Grant Program, established by the State Treasury and administered by the Chancellor of the Florida Board of Regents, provided the University of Florida matching funds for challenge grants to enhance specific programs and activities at the University. The University of Florida administers the funds as prescribed by BOG Regulation 9.019. Funding for the program was temporarily suspended for donations received on or after June 30, 2011 (s. 1011.94(8)), but matching funds received by the University remain in University endowment funds, generating income used by the University in accordance with the fund purpose and all laws and regulations governing the use of matching funds. (2) The University Vice President for Advancement, acting as the Executive Vice President of the University of Florida Foundation, Inc., shall administer the functions and responsibilities of the Foundation regarding the Major Gifts Challenge Grant Program under Florida law and pertinent endowment agreements. (3) The routine daily expenditure of available allotted earnings on Challenge Grant endowment accounts, accountability for same, and other ongoing support relative to the functioning of the endowments shall be the responsibility of the dean or department head in accordance with: Florida law; Board of Governors, University, and Foundation regulations, rules, policies, and procedures; and the pertinent endowment agreements. (4) The Vice President for Advancement shall maintain a file on each Challenge Grant fund including, at a minimum, the following information documenting receipt of gifts: (a) Copies of checks or other means of fund transmittal, or the Foundation's official ledgers which are subject to audit; (b) Related correspondence; (c) Endowment agreement, pledge agreement, or other related legal documents, including an expression of intent by the donor regarding the purpose of the gift and wish that the gift be submitted for a state match (except as to testamentary gifts where documentation of such wishes may not be available); (d) Financial statements; (e) Copies of annual reports submitted to the Board of Governors; and (f) All other documentation and records required by BOG Regulation 9.019 or as necessary to fulfill the requirements of Regulation 9.019. (5) The Vice President for Advancement shall verify compliance with all Board of Governors and state requirements by including, as part of the Foundation's annual audited financial statement, a Major Gifts Program Schedule of Receipts, Expenditures, and Endowment Balances for all endowments funded by the Major Gifts Program. The schedule shall identify the corpus of each endowment, interest earnings, expenditures, and other transactions during the year that affect the endowment. The annual audit will include verification regarding donations with multiple donors in accordance with BOG Regulation 9.019. (6) If the result of the audit or other review by a CPA indicates that corrective actions are needed by the Foundation, then the Foundation shall attach its corrective action plan to the CPA's report. Both the CPA's report and the written corrective action plan shall be submitted, along with the audited financial statements, to the Board of Governors. Specific Authority: BOG Regulation 1.001 and 9.019 History: New 12-3-2021.">Major Gifts Challenge Grant Program or Matching Gifts	Advancement	Regulation	1.4001.400
li>:first-child:before {counter-increment: c1; content: counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: d1 1; } #l2> li>:first-child:before {counter-increment: d1; content: counter(d1, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: d1 0; } #l3 {padding-left: 0pt;counter-reset: d2 1; } #l3> li>:first-child:before {counter-increment: d2; content: counter(d2, lower-roman)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: d2 0; } #l4 {padding-left: 0pt;counter-reset: c2 1; } #l4> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: c2 0; } #l5 {padding-left: 0pt;counter-reset: e1 1; } #l5> li>:first-child:before {counter-increment: e1; content: counter(e1, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l5> li:first-child>:first-child:before {counter-increment: e1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.500 Processes for Complaints of Fraud, Waste, Abuse, or Financial Mismanagement; Fraud Prevention and Detection. (1) The University of Florida is committed to maintaining an organizational culture of adhering to the highest ethical and business practices, including responsible use and management of University resources. The University establishes and maintains organizational structures to prevent and detect Fraud (as defined below), to investigate any allegations or reports of fraud, waste, abuse, or financial mismanagement, and to take appropriate disciplinary or legal action. The University has a zero-tolerance position with respect to fraudulent activity. (2) This Regulation applies to all members of the University community, its affiliated and direct support organizations (each an "Affiliate"), the University of Florida Board of Trustees ("BOT"), its employees, entities contracting with the University, vendors, and students. (3) Definitions: (a) "Fraud" means an intentional misrepresentation or concealment of a material fact for the purpose of obtaining a benefit that would not otherwise be received or inducement of another to act upon the intentional misrepresentation or concealment to that person's detriment. Such activities include, but are not limited to: i. Inappropriate use or misappropriation of funds, supplies, or any other asset; ii. Forgery or alteration of documents; iii. Misrepresentation of information on documents; or iv. Theft or unauthorized destruction of any asset. (b) “Internal Review Committee” (“IRC”) means a committee that may be established by the University, which will include the Office of Internal Audit (“OIA”), and which will be primarily responsible for overseeing the University’s fraud investigative processes and addressing significant and credible allegations of Fraud, together with senior management as determined by the University. (c) “Significant and credible allegations” of fraud are those that, in the judgment of the chief audit executive (“CAE”) and the IRC, require the attention of those charged with governance and have indicia of reliability. (4) Prevention and Detection. All levels of University and Affiliate management must be familiar with the types of fraud and the risks and symptoms of fraud that may occur in their operational areas of responsibility and must be alert for any indication of fraud. All levels of management must establish and follow internal controls necessary for their operations. The Office of the Chief Financial Officer (“CFO”) will design and implement the University’s antifraud framework and strategies, as well as assist management in establishing effective internal controls and recognizing improper conduct. (5) Reporting. All University or Affiliate employees are required to immediately report any incidents of fraud which they suspect, observe, or otherwise have made known to them. Reporting may be done through one of the following mechanisms: (a) Anonymous reporting through the University Compliance Hotline by calling (877) 556-5356 or using the online reporting service at https://compliance.ufl.edu/compliance-hotline/; or (b) An employee may report to their supervisor for subsequent reporting by the supervisor to the appropriate management official. An employee may report to their supervisor for subsequent reporting by the supervisor to the appropriate management official. Employees who report instances of fraud or other wrongful acts, as well as anyone participating in related investigations, may be protected by Section 112.3187, Florida Statutes (Whistle-blower’s Act) and the University’s protection from retaliation in the workplace, as stated in University Regulation 1.0101. (6) Investigation and Notification to the BOG. (a) The IRC will oversee all investigations into significant and credible allegations of Fraud. University and Affiliate employees have a duty to cooperate with those conducting such investigations. The investigating office will inform and consult with the Office of the General Counsel (“OGC”), Office of Research, Human Resources, Office of the Provost, University Police Department, and other university offices, as appropriate. Such significant and credible allegations of fraud within the University and the BOT’s operational authority, as well as the University action and final case disposition, shall be reported by the CAE and the Chief Compliance Officer (“CCO”), to the Office of Inspector General and Director of Compliance (“OIGC”) for the Board of Governors (“BOG”). (b) The CAE and CCO shall notify the BOG, through the OIGC, of any significant and credible allegation of Fraud against the University President or a BOT member. The notification shall be made in a timely manner and the allegation will be handled consistent with BOG Regulation 4.001. (c) Any allegation of fraud against the CAE or the CCO shall be referred to the IRC (not including any person against whom an allegation is made) for determination as to whether the allegation is significant and credible. Thereafter, the investigation shall be managed as determined by the IRC. (7) Remediation. Any individual or entity found to have participated in fraud or other wrongful acts will be subject to disciplinary action up to and including termination of employment and criminal prosecution, if appropriate. Actions will be taken in accordance with any applicable regulation, policy, or collective bargaining agreement and in consultation with appropriate University offices. Follow-up to the action may include review and remediation of internal control deficiencies. (8) The University shall report at least annually to the BOT of the status of the antifraud framework in use and any necessary revisions to improve the framework. (9) This regulation shall be reviewed at least every five (5) years for currency and consistency with applicable BOG and University regulations. Specific Authority: BOG Regulations 3.003 and 4.001. History: New 4-22-22.">Processes for Complaints of Fraud, Waste, Abuse, or Financial Mismanagement; Fraud Prevention and Detection	Finance	Regulation	1.5001.500
li>:first-child:before {counter-increment: c1; content: counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.600 Educational Research Centers for Child Development. (1) The University of Florida's Educational Research Center for Child Development (ERCCD) shall be an early childhood center established to provide education and care for the children of students, both graduate and undergraduate, followed by children of faculty and staff of the University. ERCCD provides opportunities for interested University and community partners to conduct educational research, partake in experiential learning, and participate in advancement of the field of early childhood studies. (2) RCCD plan of operations shall consist of a developmentally appropriate early childhood education curriculum that meets the needs of the students and families in the program and offers a research -based platform for collaborative partnerships within the University and community. The program shall maintain National Accreditation, encourage family involvement, and disseminate experience-based practices through professional contributions to the field. (3) The Board of Governor's annual allocation of the Capital Improvement and Trust Fund (CITF) fee to the ERCCD shall be used for the operation and maintenance of the ERCCD facilities. As a result, the ERCCD has created a two-tier fee system where University student parents pay 15% less than faculty and staff parents. In addition, the ERCCD contracts with the Early Learning Coalition to provide programs that support families financially such as School Readiness subsidized care and Voluntary Pre-Kindergarten. (4) The University President or designee shall be responsible for the ERCCD program. The University shall appoint a Director of the ERCCD that will be responsible for its day-to-day operations. The ERCCD director shall report to the Vice President for Human Resources and be responsible for creating operational guidelines and procedures for health, safety, curriculum, enrollment, and code of conduct, in conjunction with the Florida Department of Children and Families, National Association for the Education of Young Children accreditation, and the University's requirements and standards. The ERCCD shall maintain an advisory board to give input regarding operational and programmatic issues. All procedures and guidelines for children enrolled at the ERCCD shall be published as appropriate in an ERCCD handbook, manual or website and reviewed annually. The Board of Trustees shall approve increases in tuition. Information regarding rates and admission shall be published on the ERCCD website and updated promptly upon any changes. ERCCD shall also operate in accordance with state laws applicable to child development centers, regulations of the University and regulations of the Florida Board of Governors governing the establishment, operation and supervision of educational research centers for child development. (5) The ERCCD enrolls children 6 weeks to entry into kindergarten. The ERCCD's admission process shall be inclusive of race, ethnicity, socioeconomic status, gender, as well as mental and physical ability. It is the intent of this program to provide research and training activities which are representative of a comprehensive scope of child development needs throughout the community. (7) Any research involving human subjects proposed to be conducted at the ERCCD shall be submitted to the Institutional Review Board ("IRB") for approval in accordance with IRB guidelines before commencing. Authority: BOG Regulation 10.004. History: New 12-9-22.">Educational Research Centers for Child Development	Human Resources	Regulation	1.6001.600
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"; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: c3 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 2.001 Possession and Use of Firearms. (1) The possession of firearms on the University campus or any land or property occupied by the University of Florida is prohibited. (2) Definitions (a) The University "campus" is defined for purposes of this regulation to include those lands located in Alachua County, Florida, occupied or controlled by the University of Florida, including premises occupied by fraternities and sororities officially recognized by the University. (b) The term "firearm" is defined for the purposes of this regulation to have the same meaning set forth in Section 790.001(9), Fla. Stat., provided "firearm" shall also include antique firearms. (3) Notwithstanding the foregoing, firearms are permitted under the following limited circumstances: (a) Campus residents are permitted to store firearms in an area designated by the University Police at the University Police Station only. Firearms in transit to the Police Station for storage shall enter the campus at the intersection of 13th Street and Museum Road and be taken directly and immediately to the Police Station. Firearms in transit from the Police Station shall be removed from the campus directly and immediately along the same route. Firearms must be unloaded when on the University campus, whether in storage or in transit to or from storage. Authorization must be acquired from the University Police for possession of the firearm while traveling between the storage facility and the campus perimeter. Possession of a firearm anywhere else on campus is prohibited. (b) Those presently authorized to possess firearms on the campus are law enforcement members of governmental agencies who are authorized by law to possess firearms, the University Police, the University's armored car vendor, and the staff of the Florida Museum of Natural History when the firearms are a part of the museum collection and are for exhibit purposes or used in a specimen collection. (c) ROTC cadets may drill with unloaded rifles that have the firing pin removed when under the supervision of ROTC officers and cadre. (d) The following persons are authorized to possess firearms at Institute of Food and Agricultural Sciences Research and Education Centers: 1. Deputized law enforcement officers living at a Center who are issued a firearm as part of their employment; 2. Employees engaged in properly permitted wildlife depredation activities carried out to protect research projects being conducted at a Center; and 3. Employees temporarily residing at a Center, provided the firearm is kept unloaded, equipped with a trigger lock, and locked in a secured location in the residence. In addition to any specific requirements set forth above, firearms shall be handled, used and stored in a safe and responsible manner and in accordance with all applicable laws, rules and regulations. A Center director shall be notified prior to any firearm being brought onto Center property and shall have the right to prohibit or limit the use, handling or storage of firearms at the Center for the safety of persons at the Center. (e) Individuals participating in approved firearms education programs conducted on properties designated for 4-H use may utilize firearms on the property, provided firearms shall be handled, used and stored in a safe and responsible manner and in accordance with all applicable laws, rules and regulations. The program coordinator or property manager shall have the right to prohibit or limit the use, handling or storage of firearms on properties designated for 4-H use for the safety of persons on the property. (f) Should it be necessary or desirable for the use of firearms in any of the academic programs of the University, then permission for such use must be applied for and granted by the Provost or designee, Vice President for Business Affairs and the Chief of Police of the University Police Department. (4) Any student or employee, including faculty, administration, and staff members, shall be immediately suspended for violation of this regulation. When required under applicable university disciplinary regulations or provisions of the applicable collective bargaining agreement, such a suspension shall be interim in nature until a proper hearing can be held by the appropriate hearing body to determine the facts and circumstances of the violation. Authority: BOG Regulation 1.001. History: New 9-29-75, Formerly 6C1-2.01, Amended 9-16-99, 3-31-06, 3-14-08, Formerly 6C1-2.001, Amended 3-16-10, 9-22-25 (technical changes only). Intent/Application: As University regulations and their implementation are subject to applicable law, the University will comply with Florida law governing firearms in vehicles under Section 790.25(5) Florida Statutes, including firearms that are securely encased or otherwise not readily accessible for immediate use in vehicles by individuals 18 years old and older, as decided by the First District Court of Appeal on December 10, 2013 in a case involving University of North Florida (Case No. 1D12-2174).">Possession and Use of Firearms	Business Affairs Human Resources	Regulation	2.0012.001
Campus Demonstrations	Business Affairs	Regulation	2.0022.002
Distribution of Printed Material	Business Affairs	Regulation	2.0032.003
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 2.004 Use of University Space. (1) The University of Florida is committed to promoting the free exchange of ideas on its campus while ensuring the safety of its students, faculty, staff and guests. The University's buildings, grounds and facilities (its "Space) are valuable resources and should be used to promote the University's mission of excellence in education, research, and service, the University's administrative functions and the students' campus-life activities. Accordingly, the University may limit access to or use of its Space to ensure the safe and effective operation of the University. (2) Faculty, staff, students, and parties not affiliated with the University shall follow the University of Florida policies concerning access to and use of University Space. (3) The Vice President of Business Affairs shall be responsible for implementing this Regulation and affiliated policies. Authority: BOG Regulation 2.004. History: New 9-29-75, Amended 9-15-83, Formerly 6C1-2.04, Amended 7-27-98, 6-24-99, Formerly 6C1-2.004, Amended 4-1-16, 3-17-17, 12-4-20.">Use of University Space	Business Affairs	Regulation	2.0042.004
Promotional Trade-Outs, Giveaways, In-Kind Exchanges	Business Affairs	Regulation	2.01512.0151
Camping, Fishing & Hunting on Campus Prohibited	Business Affairs	Regulation	2.0162.016
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 2.0162 Skateboards, Roller Skates, Inline Skates or Similar Devices. (1) No person shall use a skateboard, roller skates, inline skates or similar devices on the University campus, except as specified in this regulation. (2) University students, faculty and staff may use or operate skateboards, roller skates, inline skates or similar devices only on University sidewalks and while crossing streets at crosswalks. Sidewalks shall be defined as that portion of a street between the curb line, or the lateral line, of a roadway and the adjacent property lines or the walkway between buildings, intended for use by pedestrians. The use of skateboards, roller skates, inline skates or similar devices is prohibited in all other areas of campus, including, but not limited to: (a) Fine Arts Complex, (b) Architecture Building, (c) Turlington Hall, (d) Ben Hill Griffin Stadium, (e) Stephen C. O'Connell Center, (f) Parking garages, (g) Park and Ride lots, and (h) J. Wayne Reitz Union. (3) Skateboard, roller skate, inline skates, or similar device users shall not perform acrobatics while riding on a skateboard, roller skate, inline skates or similar device. (4) No person shall ride at a speed greater than is reasonable and prudent, having due regard to traffic, pedestrians' rights, surface of the sidewalk, the hazard at intersections, and any other condition then existing. (5) Any non-university person who violates this regulation is subject to an order to leave the immediate premises of University campus by a person in charge of University property or a member of the University Police Department. Persons failing to comply with an order by a person in charge or a member of University Police Department to leave or to remain off the immediate premises of University campus are subject to arrest for criminal trespassing. (6) Any student who violates this regulation is subject to a warning for the first offense and is subject to discipline under the Student Conduct Code for any additional offense(s). Authority: BOG Regulation 1.001. History: New 5-28-92, Amended 6-24-99, Formerly 6C1-2.0162, Amended 2-11-16 (technical changes only).">Skateboards, Roller Skates, Inline Skates or Similar Devices	Business Affairs	Regulation	2.01622.0162
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c3 1; } #l3> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c3 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 2.0171 Use of University Facilities by Academic Professional Organizations. (1) Academic professional organizations or associations of a national or regional character may be authorized to use University property, facilities, and other personal services of the University under the following guidelines: (a) The organization or association must have activities, missions, and standards relevant to the teaching, research, or public service mission of the University. (b) The activities of the organization or association must assist in strengthening the teaching, research, or public service mission of the University. (c) The organization or association must provide the University a reasonable opportunity to achieve one or more of the following objectives: 1. Extend or improve its national or international image in the discipline so affected. 2. Increase its ability to improve its recruitment of faculty in the discipline or disciplines so affected. 3. Increase its ability to recruit better undergraduate or graduate students in the discipline or disciplines so affected. 4. Demonstrate its commitment to the land grant philosophy of the University. 5. Increase its ability to diversify its student body. (2) The request to use University property, facilities or other personal services must be submitted in writing to the dean or director responsible for the facility. The dean or director must indicate in writing whether authorization is granted and any conditions pertaining thereto, if any. Specific Authority: BOG Regulation 1.001. History: New 11-13-90, Formerly 6C1-2.0171, Amended 2-11-16 (technical changes only).">Use of University Facilities by Academic Professional Organizations	Business Affairs	Regulation	2.01712.0171
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 2.019 Alcoholic Beverages. (1) The sale, service, consumption and possession of alcoholic beverages on the University campus is prohibited unless authorized and approved by the President or designee under this Regulation and the guidelines and procedures set forth in the Alcoholic Beverages Policy, which can be found at https://policy.ufl.edu. (2) The President has the sole authority to approve the sale, service, consumption and possession of alcoholic beverages in (a) any campus athletic or athletic program-related facility, or (b) any campus locale with an occupancy of 5,000 or more, in association with an athletic or other competition, performance or event. (3) The University may take administrative or disciplinary action concerning violations of this Regulation and the Alcoholic Beverage Policy. Furthermore, violations of local, state, and federal laws regarding alcoholic beverages may result in additional legal action apart from University action. Authority: BOG Regulation 1.001. History: New 5-14-85, Formerly 6C1-2.19, Amended 7-11-94, 3-12-03, 6-3-03, 5-30-04, 3-14-08, Formerly 6C1-2.019, Amended 3-17-11, 4-3-15 (technical changes only), Amended 4-1-16; 12-3-21.">Alcoholic Beverages	Business Affairs	Regulation	2.0192.019
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 2.021 Animals Prohibited in Buildings. Animals are prohibited in any and all buildings on campus with the following exceptions: (1) a Service Animal, limited to a dog or miniature horse and excludes emotional support animals, as defined in the Americans with Disabilities Act and Section 413.08, Florida Statutes, that is individually trained to do work or perform tasks for an individual with a disability. (2) an Assistance Animal, limited to an animal that works, provides assistance, or performs tasks for the benefit of a person with a disability or provides emotional support that alleviates one or more identified symptoms or effects of a person's disability, within a housing setting, in accordance with the Fair Housing Act, Section 504 of the Rehabilitation Act of 1978, that is registered with the Department of Housing and Residence Education. (3) other animals which are being used by the University for academic, research, or law enforcement purposes; (4) animals that are student or staff pets, permitted in University housing facilities pursuant to the Department of Housing's Rules and Regulations. (5) animals being examined or treated at the College of Veterinary Medicine. All handlers of the aforementioned animals must comply with all applicable University policies, state laws, and federal laws. Authority: BOG Regulation 1.001. Law Implemented: 413.08 FS. History: New 3-26-80, Formerly 6C1-3.41, Amended 4-30-95, Formerly 6C1-3.041, Amended 6-3-03, Formerly 6C1-2.021, Amended 3-17-17, Amended 7-10-23 (technical changes only). ">Animals Prohibited in Buildings	Business Affairs	Regulation	2.0212.021
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 2.022 No Smoking and Tobacco Use. (1) For the purpose of this regulation, the following definitions shall apply: (a) "University campus" or "campus" shall include those lands located in Alachua County, Florida, occupied or controlled by the University of Florida; those lands located in the City of Jacksonville, Florida, occupied or controlled by the University of Florida; and any other lands in the State of Florida on which a health care facility occupied or controlled by the University of Florida is located. (b) "Smoking" means inhaling, exhaling, burning, carrying or possessing any lighted tobacco product, including cigarettes, cigars, pipe tobacco, and any other lighted tobacco products. (c) “Tobacco use” means the personal use of any tobacco product, whether intended to be lighted or not, which shall include smoking, as defined in paragraph (b) above; the use of an electronic, or vapor cigarette or any other device intended to simulate smoking; and the use of smokeless tobacco, including snuff, chewing tobacco, smokeless pouches, any other form of loose-leaf, smokeless tobacco and the use of unlit cigarettes, cigars, and pipe tobacco. (2) Tobacco use is prohibited in all areas of the University campus. (3) All facilities occupied or controlled by the University that are not on the University campus continue to be designated no smoking facilities. The fifty feet (50') areas surrounding such facilities are also designated as no smoking areas. The President or designee may allow smoking in specific designated areas of campus for clinical treatment purposes, including smoking cessation programs or research-related purposes. (4) Enforcement of this regulation is the responsibility of the person in charge of the facility or area in use. If a student refuses to comply with the policy, the Office of Student Activities and Involvement should be contacted. If a staff or faculty member refuses to comply with this policy, the immediate supervisor must be notified. A smoking cessation program is available to students, faculty, and staff at the Student Health Care Center. Authority: BOG Regulation 1.001. History: New 12-11-09, Amended 7-1-10, 2-11-16 (technical changes only).">No Smoking and Tobacco Use	Business Affairs	Regulation	2.0222.022
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.0001 General Description and Address of Agency. (1) The University of Florida is a land-grant, sea-grant, and space-grant research institution awarding bachelor's degrees, master's degrees, specialist's degrees, degrees on the doctorate level, and professional degrees. Its mission is to offer broad-based, inclusive public education, leading edge research, and service to the citizens of Florida, the nation and the world. (2) University of Florida Board of Trustees, a public body corporate and instrumentality of the State of Florida, is the University's legal entity and sets policy and provides governance for the University pursuant to its powers as established by the Florida Board of Governors and applicable law. The Board of Governors is a body created under the Florida Constitution that is responsible for the management of the State University System of Florida. (3) The organizational structure of the University of Florida may be found at www.ir.ufl.edu/orgchart.htm. (4) Service of process on the University of Florida Board of Trustees is made by serving the Vice President and General Counsel or designee, University of Florida, 123 Tigert Hall, Gainesville, Florida 32611. (5) The Clerk of the University of Florida is located in the Office of the Vice President and General Counsel at 123 Tigert Hall, Post Office Box 113125, Gainesville, Florida 32611, 352-392-1358 voice and 352-392-4387 facsimile. The office is open from 8:00 A.M. to 5:00 P.M., Monday through Friday, except on University of Florida holidays. (6) The public may make public records requests regarding the University of Florida by contacting the Office of Public Affairs: email: pr-request@ufl.edu; telephone: 352-846-3903; address: Post Office Box 113156, 101 Tigert Hall, Gainesville, Florida 32611. Authority: BOG Regulation 1.001. History: New 6-8-12.">General Description and Address of Agency	General Counsel	Regulation	1.00011.0001
Non-Discrimination/Harassment/Invasion of Privacy Policies	Human Resources	Regulation	1.0061.006
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: d1 2; } #l3> li>:first-child:before {counter-increment: d1; content: counter(d1, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: d1 0; } #l4 {padding-left: 0pt;counter-reset: e1 2; } #l4> li>:first-child:before {counter-increment: e1; content: counter(e1, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: e1 0; } #l5 {padding-left: 0pt;counter-reset: c2 1; } #l5> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l5> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.0061 Affirmative Action Plan for Equal Employment Opportunity, and Administrative Organization for the Affirmative Action Program. (1) Equal Employment Opportunity Policy. (a) The University shall provide equal employment opportunities and practices for all qualified persons which conform to laws against discrimination on the basis of race, creed, religion, color, marital status, protected veteran status, sex, national origin, disability, political opinions or affiliations, age, genetic information, or handicap; and to promote the full realization of equal opportunity through a positive, continuing program of affirmative action which shall be aimed at enlarging and expanding the employment opportunities of qualified women and minority groups throughout the University. (b) The University is committed to three (3) basic goals relating to Equal Employment Opportunities: 1. The analysis of current practices and policies, and the adoption of new or revised practices and policies when necessary, to insure the establishment of specific procedures for equalizing. 2. The elimination and correction of practices and individual inequities which perpetuate or result from discrimination toward women or minority groups. 3. The intensified recruitment and consideration of women and minority groups to ensure that candidates and employees with appropriate qualifications, potential, and responsibility are afforded equal opportunity for selection, training, and promotion, and are compensated without discrimination due to race, creed, color, religion, marital status, protected veteran status, sex, national origin, political opinions or affiliations, age, genetic information or disability. (c) The University shall provide for Equal Employment Opportunity by: 1. Recruiting, hiring, training, and promoting persons in all job classifications without discrimination with regard to race, creed, color, religion, protected veteran status, marital status, national origin, political opinions and affiliations, sex, age, genetic information, or disability, unless specific sex, age, physical or mental disabilities are bona fide occupational qualifications. 2. Insuring that employment and promotion decisions are in accord with existing criteria. 3. Insuring that all personnel actions, benefits, and programs are administered without illegal discrimination. (2) Affirmative Action Plan for Equal Employment Opportunity -- The Affirmative Action Plan for Equal Employment Opportunity, as mandated by Executive Order #11246, implements the Equal Employment Opportunity Policy stated above. The Plan is subject to annual review and change as circumstances require. The Plan contains a set of specific and result-oriented procedures to which the University commits every good faith effort, a work force analysis which identifies deficiencies in the representation of women and minority groups, and goals and timetables to correct the deficiencies and to increase the employment of women and minorities at all levels. (3) Administrative Organization of the University's Affirmative Action Program. (a) The Vice President for Human Resource Services is designated by the University President as the University's Chief Administrative Officer for Affirmative Action. He or she shall have the authority and responsibility to take the steps necessary to fully implement the Plan and any changes therein, provide a continuing process for reviewing performance under the Plan, and take corrective action when needed to assure full compliance with the Plan and University of Florida Regulations 1.0061 and 1.0062. Penalties for infractions of the University's Affirmative Action Plan or Regulations shall be administered pursuant to University of Florida Regulation 1.007. (b) The Vice President for Human Resource Services shall be assisted by the Director of Institutional Equity and Diversity. He or she shall work with University personnel to insure full coordination and compliance with the Plan and Regulations of the University of Florida governing equal employment opportunity and affirmative action. (c) The Senior Vice Presidents and Vice Presidents shall be responsible for the implementation of the University’s affirmative action plan and shall ensure compliance with the plan in his or her area of supervision. (d) Each Dean or Director shall appoint an Equity Officer to serve as liaison between the Office of Institutional Equity and Diversity and the units of his or her division or college. Authority: BOG Regulation 1.001. History: New 2-23-82, Formerly 6C1-1.061, Amended 3-2-87, 4-30-95, 3-17-09, Formerly 6C1-1.0061, Amended 3-16-10, 9-20-10 (technical changes only). Footnote: To the extent that any provision of this regulation is inconsistent with or rendered invalid by subsequently enacted federal or state laws or executive orders, including Executive Order #14173 Ending Illegal Discrimination and Restoring Merit-Based Opportunity, the University will act in compliance with such laws and executive orders.">Affirmative Action Plan for Equal Employment Opportunity and Administrative Organization for the Affirmative Action Program	Human Resources	Regulation	1.00611.0061
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.0063 Affirmative Action; Complaints and Appeal Procedures for Academic Personnel (AP); and Technical, Executive, Administrative and Managerial Support (TEAMS) Staff Members. (1) The following procedures are available to Academic Personnel (AP); and Technical, Executive, Administrative and Managerial Support (TEAMS) staff to seek resolution of alleged discrimination in the employment practices of the University. The existence of these appeal procedures does not preclude use of the formal grievance procedures for AP and TEAMS staff set forth in University of Florida Regulations 7.041 and 3.051; however, such grievance procedures must be initiated within applicable time limits, subject to authorized extensions. (2) AP and exempt TEAMS employees, and applicants for these positions, alleging discrimination in employment practices should seek resolution of any such grievance by contacting the Director of Employee and Labor Relations or by filing a grievance under an applicable collective bargaining agreement. The Director of Employee and Labor Relations shall investigate any such written complaint and forward a final investigatory report to the head of the college or unit in which the alleged discriminatory act occurred. If the head of the college or unit in which the alleged discriminatory act occurred is the alleged violator, the final investigatory report will be forwarded to the appropriate hiring authority. (3) Nonexempt TEAMS employees and applicants for these positions, alleging discrimination in the employment practices of the University, should seek resolution by contacting the Director of Employee and Labor Relations, who shall determine the nature of the alleged discrimination. The Director of Employee and Labor Relations shall review the complaint with the complainant to ensure that it is fully understood, conduct an investigation into the complaint and forward a final investigatory report to the hiring authority in which the alleged discriminatory act occurred. If that hiring authority is the alleged violator, the final investigatory report will be forwarded to the next higher administrator. The Director of Employee and Labor Relations shall issue the final decision on behalf of the University of Florida. (4) This complaint shall not prevent the aggrieved party from seeking resolution of a complaint through procedures available in other state and federal agencies. Authority: BOG Regulation 1.001. History: New 2-23-82, Amended 3-6-85, Formerly 6C1-1.063, Amended 3-2-87, 11-13-90, 1-7-03, 3-17-09, Formerly 6C1-1.0063, Amended 3-16-10 (technical changes only), 9-20-10 (technical changes only), 3-17-11, 3-22-13 (technical changes only), 3-23-18 (technical changes only), Amended 3-28-25.">Affirmative Action; Complaints and Appeal Procedures for Academic Personnel (AP), and Technical, Executive, Administrative and Managerial Support (TEAMS) Staff Members	Human Resources	Regulation	1.00631.0063
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.0065 Prohibited Consensual Relationships. (1) It is the policy of the University that faculty adhere to the proper role as teacher, researcher, intellectual mentor and counselor and not engage in conduct that calls into question the integrity of the evaluative or other academic processes related to students. It is also the policy of the University that faculty refrain from exploiting or coercing students or creating the appearance of exploitation or coercion. Consistent with these policies, the following romantic or sexual relationships between faculty and students are prohibited: (a) Sexual or romantic relationships between faculty and undergraduate students, regardless of academic discipline, department, or college affiliation; and (b) Sexual or romantic relationships between faculty and graduate or professional students when both parties are affiliated with the same field, degree program or department, and under any circumstances in which the faculty member directly or indirectly exercises academic, evaluative, or supervisory authority over the student, or may be reasonably expected to do so in the foreseeable future. (2) Faculty who have, or have had, a sexual or romantic relationship with a student are prohibited from directly or indirectly exercising academic, evaluative, or supervisory authority over that student. Relationships that pre-date one or both parties' affiliation with the University and that would otherwise be prohibited under this regulation shall be promptly disclosed by the faculty member to his or her dean or designee. (3) Violations of this regulation by faculty will result in disciplinary action up through dismissal. Authority: BOG Regulation 1.001 History: New 06-06-19 (BOT approved).">Prohibited Consensual Relationships	Human Resources	Regulation	1.00651.0065
li>:first-child:before {counter-increment: c1; content: "("counter(c1, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.007 Code of Penalties. (l) The following constitutes a uniform code of penalties for violation of University of Florida rules which the President or the President's designee is authorized to impose on students, Academic Personnel (AP), and Technical, Executive, Administrative and Managerial Support (TEAMS) (hereinafter "employees"):(a) Penalties for violation of standards of academic honesty, such as plagiarism, cheating, and other activities which interfere with the educational mission of the University, range from counseling to expulsion in the case of students or oral reprimand to termination in the case of employees.(b) Penalties for failure to pay debts owed the University range from the assessment of a penalty fee to withholding of official records or benefits for both students and employees.(c) Penalties for violation of standards of conduct range from counseling to expulsion in the case of students, or oral reprimand to termination in the case of employees.(d) Penalties for violation of employment contracts range from oral reprimand to termination.(e) Penalties for falsification of records range from oral reprimand to expulsion or revocation of degrees in the case of students and former students, or from oral reprimand to termination in the case of employees.(2) These remedies are not exclusive of other remedies provided under law. Authority: BOG Regulation 1.001. History: New 4-25-80, Formerly 6Cl-7.46, Amended 3-25-85, Formerly 6C1-1.07, Amended 3-2-87, 3-12-03. Formerly 6C1-1.007, Amended 3-23-18, Amended 3-28-25.">Code of Penalties	Human Resources	Regulation	1.0071.007
Disruptive Behavior	Human Resources	Regulation	1.0081.008
Prohibition of Hazing; Procedures and Penalties	Human Resources	Regulation	1.00811.0081
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.009 Employment of Relatives. (1) Employment of a Supervisory Employee and a Related Person in a single organizational unit or in job-related organizational units, where such employment involves a conflict of interest, actual or potential, is prohibited except when approved under the provisions of this regulation. (2) A "Supervisory Employee" is a University of Florida employee or public officer who has or could have direct or indirect administrative, evaluative or decision-making authority over a Related Person or whose decisions or actions may affect the evaluation or compensation of, or other University decisions or actions concerning, a Related Person. (3) A "Related Person" means an individual who is related to the Supervisory Employee, the Supervisory Employee's spouse, or the Supervisory Employee's domestic partner as father, mother, son, daughter, grandson, granddaughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, domestic partner, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, step-grandson, step-granddaughter, stepbrother, stepsister, half-brother or half-sister, or a person living in the same household as the Supervisory Employee. (4) The employment of a Related Person and/or a Supervisory Employee must be specifically approved in writing by the Dean of the college in which the Related Person is employed and the Provost or, for nonacademic units, the Director of the unit and the Vice President for Human Resource Services. Conditions may be imposed on such employment. If the Related Person is a relative of the Dean or Director, the Provost or Vice President for Human Resource Services, as applicable, must approve the employment and any conditions placed on the employment. Requests for approval should be submitted through the appropriate administrative channels prior to the offer of employment to the Related Person or Supervisory Employee or prior to the time that a current University of Florida employee will become a Related Person or Supervisory Employee under this regulation. Authority: BOG Regulation 1.001. History: New 3-26-80, Formerly 6C1-7.40, Amended 3-6-85, Formerly 6C1-1.09, Amended 5-22-01, 3-30-07, Formerly 6C1-1.009, Amended 3-17-11; Amended 3-23-2018 (technical changes only).">Employment of Relatives	Human Resources	Regulation	1.0091.009
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.0101 Research Integrity (1) Integrity in scholarship and research is fundamental to the University of Florida's mission of excellence in education, research, and service. The University and its faculty, staff and students must together ensure that violations of research integrity are dealt with efficiently and diligently in order to preserve and maintain the highest ethical standards of scholarly and research integrity. (2) The University is committed to integrity in research and scholarship and has set forth the principles and procedures for the University's review and investigation of allegations of research misconduct and other violations of research integrity in its Research Integrity Policy (set forth at https://hub.policy.ufl.edu/s/article/Research-Integrity). This Regulation and the Research Integrity Policy apply to allegations of violations of research integrity in connection with any research at the University of Florida, regardless of any sponsor or funding source. (3) The University shall follow the additional federal requirements published by federal agencies in regulations when investigating allegations of research misconduct in research activity sponsored by those agencies. As applicable, the University shall comply with those federal statutory or regulatory requirements (as set forth in Exhibit A to the Research Integrity policy "Federal Research Misconduct Policies"). (4) The University may take disciplinary action, up to and including termination of employment, upon a finding of a research integrity violation. Authority: BOG Regulation 1.001. History: New 5-23-96, Amended 3-30-07, 3-22-13, 3-17-17, 8-27-20.">Research Integrity	Research	Regulation	1.01011.0101
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.0102 Policies on Information Technology and Information Security. (1) As part of its educational mission, the University of Florida acquires, develops, and maintains computers, computer systems, networks and other Information Technology (IT) resources. These computing resources are intended for university-related purposes, including direct and indirect support of the university's instruction, research and service missions; university administrative functions; student and campus life activities; and the free exchange of ideas within the university community and among the university community and the wider local, national, and world communities. (2) University IT Policies apply to all users of university IT resources, persons and entities that maintain or manage IT resources, their supervisors, and unit administrators, whether affiliated with the university or not, and to all uses of those resources, whether on campus or from remote locations. These policies include but are not limited to the Acceptable Use Policy and the Spam Policy. (3) University Information Security Policies apply to all users of university IT resources, persons and entities that maintain or manage IT resources, their supervisors and unit administrators, whether affiliated with the university or not, and to all uses of those resources, whether on campus or from remote locations. These policies are designed to protect the confidentiality, integrity and availability of data and the computers, computer systems, networks, and related devices used to store, process and transmit this data. (4) University IT and Information Security Policies, as in effect at any particular time, are available at the University IT website at www.it.ufl.edu/policies/. (5) Failure to follow University's IT and Information Security Policies may result in penalties and disciplinary action, including but not limited to termination of employment or student expulsion, revocation of user access or other legal sanctions. Authority: BOG Regulation 1.001. History: New 5-30-04, Formerly 6C1-1.0102, Amended 3-16-10 (technical changes only), 6-8-12.">Policies on Information Technology and Security	Information Technology	Regulation	1.01021.0102
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c2 1; } #l3> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c2 0; } #l4 {padding-left: 0pt;counter-reset: c3 1; } #l4> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: c3 0; } #l5 {padding-left: 0pt;counter-reset: c3 1; } #l5> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l5> li:first-child>:first-child:before {counter-increment: c3 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.0103 Policies on Restricted Data. (1) As part of its educational mission, the University of Florida acquires, develops and maintains restricted data. For the purposes of this regulation, the term "restricted data" is defined as data in any format collected, developed, maintained or managed by or on behalf of the University, or within the scope of University activities, that are subject to specific protections under federal or state law or regulations or under applicable contracts. The collection and use of restricted data are intended for University-related purposes, including but not limited to direct and indirect support of the University's education, research and service missions, and University administrative functions. The following policies, available at the University Privacy Office or privacy website, https://privacy.ufl.edu/policies, apply to all users of University restricted data, whether affiliated with the University or not: (a) Information Privacy Statement (b) Online/Internet Privacy Statement (2) All faculty, staff, students or other persons (such as University appointees or volunteers) who collect, develop, use, maintain or manage restricted data, whether on University property or at other locations, must adhere to the following requirements: (a) Restricted data shall be secured from unauthorized access to protect the data from damage, loss, alternation, tampering and fraudulent use. 1. Users of restricted data shall implement appropriate administrative, technical and physical safeguards to maintain the privacy and security of restricted data. 2. Users of restricted data shall implement methods for the storage, retention and disposal, (under the University of Florida Records Retention Policy) of restricted data. (b) The University of Florida will review and attempt to resolve complaints and confirmed incidents of restricted data breaches, including without limitation, privacy laws, this regulation and other University privacy regulations and policies. 1. Any such complaints and suspected incidents may be reported to the Privacy Office at PO Box 103175, Gainesville, FL 32610-3175, 352-294-8720, privacy@ufl.edu. If an incident must be reported under applicable law, including but not limited to Health Insurance Portability and Accountability Act (HIPAA) and Red Flag regulations (social security, driver's license, passport, bank account, alien registration, taxpayer identification and credit card numbers), the incident shall be reported to the Privacy Office when discovered. 2. If evidence of a violation is found, disciplinary action may be taken. Authority: BOG Regulation 1.001. History: New 3-17-11; Amended 3-23-18 (technical changes only); Amended 3-13-25 (technical changes only).">Policies on Restricted Data	Compliance and Ethics	Regulation	1.01031.0103
University of Florida Ethics Policy	Compliance and Ethics	Regulation	1.01041.0104
Disclosure and Regulation of Outside Activities and Financial Interests	Academic Affairs	Regulation	1.0111.011
Tuition-Free Courses	Human Resources	Regulation	1.0121.012
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c2 1; } #l3> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c2 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.015 University of Florida Campaign for Charities (UFCC). (1) The University of Florida has established one combined charitable fund-raising drive for its Alachua County campus, known as the University of Florida Campaign for Charities. The campaign is open to all University employees employed in Alachua County who wish to participate and is held annually each fall. Payroll deductions may be utilized in fulfillment of pledges or promised contributions to the University of Florida Campaign for Charities. (2) The University of Florida Campaign for Charities Planning Committee shall be composed of a total of ten (10) persons, appointed annually by the President of the University. The members shall be faculty and staff employees representing the diverse makeup of the University community. The President shall appoint as members of the committee the chairperson of the current campaign, the chairperson designated for the following year, and the executive director of the campaign. The other seven (7) members of the committee shall serve for staggered three (3)-year terms. A member of the General Counsel's Office shall advise the committee. The Planning Committee, on behalf of the President, shall be responsible for the development, implementation and administration of procedures and standards by which the campaign shall be conducted. (3) The following are the requirements for a charitable organization that wishes to be a participant in the University of Florida Campaign for Charities: (a) The organization must be registered with the State of Florida, Division of Corporations, pursuant to Chapter 617, Fla. Stat. (b) The organization must be registered with the United States Department of the Treasury and be recognized as a 501(c)(3) entity or the equivalent by the United States Internal Revenue Service. (c) The organization must be registered with the Florida Department of Revenue and must receive a state tax exempt number pursuant to Section 212.08, Fla. Stat. (d) The organization must be registered with the Florida Department of Agriculture and Consumer Affairs, Division of Consumer Services, meet the requirements of Chapter 496, Fla. Stat. and submit a copy of the organization's most recent IRS Form 990. However, smaller organizations that file the Form 990EZ may submit the Form 990EZ along with the following completed portions of the IRS Form 990: Compensation of Officers, Directors, Key Employees, Highest Compensated Employees; and Independent Contractors; Statement of Revenue; Statement of Functional Expenses; Balance Sheet; Reconciliation of Net Assets; and Financial Statements and Reporting. Organizations claiming exemption from the provisions of Chapter 496, Fla. Stat., must provide documentation supporting the exemption. (e) The organization must be governed by a volunteer board of directors that meets regularly and serves without compensation. Compensation shall not be deemed to include payment of the reasonable expenses of service as a director, including liability insurance. The board of directors must direct policy development and implementation, retain oversight of program delivery and exercise executive level supervision. (f) The organization must have a recognized substantial program in the health and human services area directly benefiting the Alachua County region. A program of health and human services is one whose principal objective is to assist people to improve the conditions that are necessary to achieve fundamental physical, social and/or psychological well-being. Health and human services include research directed toward the achievement of human physical, social and/or psychological well-being and specific helping acts to individuals or groups that go beyond the provision of information. (g) The organization must have a written policy of nondiscrimination and carry out an affirmative action program that applies to volunteer governance, staffing and clientele of the organization. (h) The organization should maintain management and general and fund-raising costs at or below twenty-five (25) percent of total budget, a level established by the National Charities Information Bureau (NCIB) and generally accepted by the nonprofit community. Agencies that exceed the twenty-five (25) percent level will be required to provide the committee with the rationale for that level of costs. (i) If the organization chooses to be represented by a federation (such as, United Way or Community Health Charities), the organization itself must still meet all the criteria established herein. If a federation applies, each organization represented must meet the criteria. Each organization selected will be listed only once on the donor designation form. (4) The procedures for application to and inclusion in the University of Florida Campaign for Charities are as set forth in this section. (a) By December 1 of each year, the Planning Committee shall have published on the University of Florida Campaign for Charities website at www.ufcc.ufl.edu, a notice informing organizations of the application procedures for participation in the University of Florida Campaign for Charities to be held in the subsequent fall term. (b) Upon request of an organization wishing to participate, the committee will provide a description of this policy and an application form. As a minimum, each interested organization will be expected to submit an IRS Form 990 or an IRS Form 990EZ along with the following completed portions of the IRS Form 990: Compensation of Officers, Directors, Key Employees, Highest Compensated Employees, and Independent Contractors; Statement of Revenue; Statement of Functional Expenses; Balance Sheet; Reconciliation of Net Assets; and Financial Statements and Reporting; as well as a roster of the board of directors, IRS Tax Exempt Ruling (letter), State of Florida registration as a charitable organization, and current budget. (c) An organization's application form with all necessary supporting documentation must be delivered to the address stated on the form or submitted online to the UFCC at http://ufcc.ufl.edu. The application form with all necessary supporting documentation must be received on or before February 1 (or the next business day following if February 1 falls on a Saturday, Sunday or holiday) to be considered for inclusion in the campaign. All application materials and proceedings are subject to the Florida Public Records and Sunshine Laws. (d) The Planning Committee will notify each applicant of the meeting(s) at which applications are to be reviewed. Notification will include the date, time and location of the meeting or meetings. The Planning Committee shall determine the format of the meeting(s). (e) If an organization's application is rejected for failure to meet any of the criteria as set forth in this regulation, the organization may request a hearing before the Planning Committee in order to present additional information on its behalf. The committee shall make a recommendation to the President or President's designee as to the inclusion of the applicant in the campaign. The decision of the President or designee shall be final. All such hearings and final decisions are expected to be completed by the close of the University's spring term. (5) The Planning Committee may revoke approval to participate in the campaign at any time in the event that: the organization violates a policy or regulation of the University of Florida, including but not limited to University of Florida Regulation 4.006 regulating commercial activity and University of Florida Regulation 1.0102 on the University Information Technology (IT) policies; false and misleading information is submitted to the University at the time of application for admission to the campaign or pursuant to any subsequent request by the University; the organization ceases to meet any requirement set forth under subsection (3) of this regulation; or the organization materially changes its program. (6) The fiscal agent for the University of Florida Campaign for Charities shall be an organization that has the experience, expertise and resources to conduct and coordinate a local community campaign in Alachua County. The Planning Committee will select the fiscal agent. The fiscal agent will distribute funds to designated organizations. Funds not specifically designated by the employee for a specific organization shall be allocated as follows: participating organizations shall receive the same percentage of undesignated funds as the percentage of designated funds they receive, except that on an annual basis a federation may be allocated the aggregate percentage of designated funds for federation organizations participating in the University of Florida Campaign for Charities. Authority: Sec. 110.181(5), Fla. Stat.; BOG Regulation 1.001. History: New 5-l9-93, Amended 11-6-96, 1-11-98, 7-20-04, 7-19-05, 3-30-07, 3-14-08 (technical changes only), Formerly 6C1-1.015, Amended 3-16-10, 6-8-12, 3-28-14; Amended 3-23-18 (technical changes only); Amended 11-7-24 (technical changes only).">University of Florida Campaign for Charities	Government and Community Relations	Regulation	1.0151.015
li>:first-child:before {counter-increment: c1; content: "("counter(c1, decimal)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l1> li:first-child>:first-child:before {counter-increment: c1 0; } #l2 {padding-left: 0pt;counter-reset: c2 1; } #l2> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l2> li:first-child>:first-child:before {counter-increment: c2 0; } #l3 {padding-left: 0pt;counter-reset: c3 1; } #l3> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l3> li:first-child>:first-child:before {counter-increment: c3 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.016 Admissions. Admission of students at the University is within the jurisdiction of the University and shall be in accordance with the University's mission and goals, the regulations of the Florida Board of Governors (BOG) and Florida Statute. (1) Undergraduate Admissions. Undergraduate students must meet the general admission requirements as set forth in the University's undergraduate catalogue, published annually and available online at https://catalog.ufl.edu/UGRD/. (2) Graduate and Post-Baccalaureate Admissions. Graduate students must meet the general graduate admission requirements as set forth in the Graduate Catalogue of the University published annually and available online at http://gradcatalog.ufl.edu/, as well as those requirements for the relevant academic unit and the Graduate School. College and program admission requirements are approved by the appropriate graduate admissions committees. (3) Admission of Students with Prior Misconduct. In the admission of students, the University may consider an applicant's character. The University may refuse to admit an applicant because of past misconduct. The University designates appropriate personnel to review all applications. This regulation describes the procedure and assigns responsibility for the review of these applications for admission. (a) The University application for admission for Undergraduate and Graduate, degree and non-degree seeking students includes questions concerning prior misconduct. (b) Applicants who fail to give complete and accurate responses to the conduct section of the admission application may be subject to revocation of admission, disciplinary action and invalidation of credits or degrees earned. Appropriate action will be determined by the University Admissions Committee or the Committee on Student Conduct. (c) Applicants are required to immediately notify the University's Admissions Office should any information given on the application form change prior to entry into the University. This includes the obligation to furnish information concerning events that must be disclosed in the conduct section of the application that occur prior to entry into the University. Failure to provide such information may subject the applicant to revocation of admission, disciplinary action, and invalidation of credits or degrees earned. Appropriate action will be determined by the University Admissions Committee or the Committee on Student Conduct. (d) In the cases of applicants who respond affirmatively to questions concerning misconduct, the Admissions Office shall follow the procedure described below: 1. The application and all relevant documentation shall be forwarded to the Director of Student Conduct and Conflict Resolution for review. The Director may consult with appropriate individuals, offices, and agencies to determine whether or not the admission of the applicant is in the best interest of the University. 2. In cases involving violent or extreme unethical behavior, the Director may create a sub-committee to review documentation and interview the applicant to determine whether or not the admission of the applicant is in the best interest of the University. As a minimum, the sub-committee is composed of the Director of Admissions or designee and the Assistant/Associate Dean of the college for which the individual is applying. 3. If cleared for admission consideration by the Director of Student Conduct and Conflict Resolution or the sub-committee, the Director shall advise the Admissions Office in writing. Conduct admission clearances may be granted with the imposition of restrictions, such as, but not limited to, restrictions from residing on campus, conduct probation, or counseling. These restrictions shall be communicated to the applicant in writing by the Director of Student Conduct and Conflict Resolution. The admissions procedure will then proceed to determine academic eligibility. 4. If the applicant is refused admission on the basis of past misconduct, the Director of Student Conduct and Conflict Resolution shall advise the applicant and the Admission Office of the decision in writing. Applicants denied admission under this regulation may appeal in writing to the Vice President for Student Affairs within ten (10) days of the date of the written notification of denial or admission. Authority: BOG Regulation 1.001 and 6.001 History: New 5-23-96, Amended 6-21-00, Amended 06-06-19 (BOT Approved).">Admissions	Enrollment Management	Regulation	1.0161.016
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"; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l5> li:first-child>:first-child:before {counter-increment: c3 0; } #l6 {padding-left: 0pt;counter-reset: c2 1; } #l6> li>:first-child:before {counter-increment: c2; content: "("counter(c2, lower-latin)") "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l6> li:first-child>:first-child:before {counter-increment: c2 0; } #l7 {padding-left: 0pt;counter-reset: d1 1; } #l7> li>:first-child:before {counter-increment: d1; content: counter(d1, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l7> li:first-child>:first-child:before {counter-increment: d1 0; } #l8 {padding-left: 0pt;counter-reset: c3 1; } #l8> li>:first-child:before {counter-increment: c3; content: counter(c3, decimal)". "; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l8> li:first-child>:first-child:before {counter-increment: c3 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.017 Separations from Employment, Layoff and Furlough.(1) Separations from employment shall be administered consistent with the following provisions:(a) An employee who resigns from employment shall not have any rights of appeal.(b) An employee who is absent without approved leave for three or more consecutive workdays shall be considered to have abandoned the position.(c) The President or President’s designee may dismiss an employee for just cause in accordance with University Regulations 3.046 and 7.048.(d) Other Personnel Services (OPS), or probationary Technical, Executive, Administrative and Managerial Support (TEAMS) employees may be separated from employment at any time without any requirements of notice or reason and without rights to appeal. (2) Layoffs shall be administered consistent with the following provisions for TEAMS and Academic Personnel (AP) employees: (a) Reasons for layoff, which may occur at any time, are: adverse financial circumstances; reallocation of resources; reorganization of degree or curriculum offerings or requirements; reorganization of academic or administrative structures, programs, or functions; curtailment or abolishment of one or more programs or functions; shortage of work; or a material change of duties. The President or designee shall notify the appropriate employee organizations when layoffs are to take place. (b) President or designee shall designate a layoff unit at an organizational level such as a division, college, school, department, area, program, or other level or organization as the President or designee deems appropriate. In designating the makeup of the layoff unit, the President or designee shall consider the special qualifications and relevant experience required for specific positions and exclude such positions from layoff. The President or designee will designate layoff units at the University of Florida as determined by administrative reporting rather than funding. (c) A tenured/permanent status Academic Personnel employee shall not be laid off if there are non-tenured/non-permanent status Academic Personnel employees in the layoff unit. Those employees will be retained who, in the judgment of the President or designee, will contribute to the mission and purpose of the University when taking into account the employee’s length and continuous University service and other appropriate factors. The appropriate Vice President shall submit a plan to meet the goals set by the President. The Vice President shall have the sole discretion in determining the distribution by pay plan to accomplish the goals. (d) The applicable collective bargaining agreement will be followed for Academic Personnel that are In-Unit. (3) Layoff Provisions for TEAMS employees. (a) Identification of Layoff Candidate and Notice of Layoff. The classification(s) of the position(s) to be abolished will be determined by the administrator(s) of the layoff unit. Written notice of layoff rights will be provided to an employee at least forty-five (45) calendar days in advance of layoff. (b) The University maintains the discretion to retain the employees, who, in the judgment of the President or designee, will contribute to the mission and purpose of the University when taking into account the employee’s duties, skill level, previous experience, training, certifications, length of continuous University service and other appropriate factors. The appropriate Vice President shall submit a plan to the President to meet the goals set by the President. The Vice President shall determine the distribution by pay plan to accomplish the goals. Human Resources will review each layoff request to ensure appropriate selection occurs. (c) The following TEAMS employees do not have layoff rights: 1. A TEAMS employee appointed to a contract and grant, auxiliary, or local funds position which has been designated time-limited. 2. A probationary TEAMS employee. (d) The applicable collective bargaining agreement will be followed for sworn law enforcement officers covered by a collective bargaining agreement. (4) Layoff Provisions for Out-of-Unit Academic Personnel: (a) Layoff Order. Employees in the layoff unit are to be laid off in the following order: 1. non-tenure earning or non-permanent status earning employees with five years or less of continuous university service; 2. tenure-earning or permanent-status-earning employees, who have not attained tenure or permanent status with five years or less of continuous university service; 3. non-tenure earning or non-permanent status earning employees with more than five years of continuous university service; 4. tenure-earning or permanent-status-earning employees, who have not attained tenure or permanent status with more than five years of continuous university service; 5. employees who are tenured or have permanent status. (b) Determination of Layoff. In determining which employee(s) will be laid off, the President or designee, shall take into consideration appropriate factors including: tenure status; performance evaluations by supervisors, peers and students; contents of the faculty member’s personnel file; the faculty member’s academic credentials; professional reputation; collegiality; teaching effectiveness; performance of professional responsibilities; research record; quality of the academic or creative activity engaged in by the faculty member; and length and quality of service to the community and public. (c) Notice of Layoff. Written notice of layoff rights will be provided to an employee as soon as practicable in advance of layoff. Where circumstances permit, faculty members are to be provided with at least one year’s notice for employees with three or more years of service and at least six months’ notice to those with less service. A notice of layoff shall be sent to the employee by certified mail, return receipt requested, or delivered in person to the employee. (d) Recall Rights. For a period of one year following layoff, an employee who has been laid off, and who is not otherwise employed in an equivalent full-time position, shall be offered reemployment in the same position at the University, should an opportunity for such reemployment arise. Any offer of reemployment must be accepted no later than fifteen days after the date of the offer, such acceptance to take effect no later than the beginning of the academic term immediately following the date the offer was made. In the event such offer of reemployment is not accepted, the employee shall receive no further consideration pursuant to this regulation. (e) The following Academic Personnel do not have layoff rights: 1. An Academic Personnel employee appointed for less than one academic year or appointed to a visiting appointment; 2. An Academic Personnel employee appointed to a position funded from contracts and grants, auxiliaries or local funds; 3. An Academic Personnel employee whose appointment expires after receiving timely notice or non-reappointment; 4. An Academic Personnel employee whose appointment expires without the requirement of a written notice of reappointment, including an employee serving on an appointment without a fixed term or an employee on a multi-year contract. (5) Furloughs. A furlough is a mandatory unpaid partial or full leave of absence from work. The University may implement furloughs consistent with the process and provisions of the University's Furlough Policy set forth at Furlough Policy - Policy Hub - University of Florida (ufl.edu). Specific Authority: BOG Resolution dated January 7, 2003.History: New 7-1-96, Amended 10-7-99, 3-2-03, 7-19-05, 6-12-09 (BOT approval), 9-29-20 (BOT approval), Amended 3-28-25.">Separations from Employment, Layoff and Furlough	Human Resources	Regulation	1.0171.017
Works and Inventions	Research	Regulation	1.0181.018
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"; color: black; font-family:"gentona"; text-decoration: none; font-size: 12pt; } #l4> li:first-child>:first-child:before {counter-increment: c4 0; } REGULATIONS OF THE UNIVERSITY OF FLORIDA 1.019 Limited Access Records (1) "Limited Access Records" that the University maintains on its employees, which shall include Academic Personnel (AP), Technical, Executive, Administrative, and Managerial Support (TEAMS) staff members, and Other Personnel Services (OPS) employees, shall be confidential. The custodian of limited access records may release information from such records only under the conditions and to the persons as set forth in this regulation, to the President or President's designee in the discharge of official responsibilities, or upon order of a court of competent jurisdiction. (a) For records created on or before July 1, 1995, "limited access records" shall be defined as those records that reflect evaluations of employee performance. Such records shall be open to inspection by the employee evaluated and by University personnel responsible for supervision of the employee. (b) For records created after July 1, 1995, "limited access records" shall be defined as: 1. Records that reflect "academic" evaluations of employee performance. "Academic" for the purposes of this regulation means performance evaluation documents regarding employees designated as Academic Personnel (AP), employees in the General Faculty pay plan prior to the implementation of the AP classification, or other employees subject to the faculty or academic personnel evaluation process. Examples of such records are those resulting from academic evaluation processes such as tenure, promotion, annual evaluation, student evaluation of teaching (except records comprising the common core items contained in the State University System Assessment of Instruction instrument), TIP, compression/inversion, other faculty awards, and merit increases. Such records shall be open for inspection by the employee evaluated and by University personnel responsible for the supervision or evaluation of the employee. 2. Records maintained for the purposes of any investigation of employee misconduct. Such records shall be confidential until the investigation ceases to be active, the University concludes the investigation with a finding to proceed or not to proceed with disciplinary action, or the University issues a letter of discipline. The records shall be open to University personnel conducting the investigation, the administrator responsible for the appointment and assignment of the employee investigated, and their respective designees. To the extent necessary to meet the due process requirements of applicable University regulations, policies, or collective bargaining agreements, certain records of the investigation may be open to the employee investigated at the time indicated in the applicable regulations, policies, or agreements. A notice of proposed disciplinary action is confidential until a letter of discipline is issued or a decision is made not to proceed further with disciplinary action. a. An investigation is presumed inactive if no finding is made within ninety (90) days, but the University may overcome that presumption through appropriate documentation in the records. b. For sexual harassment investigations, portions of such records which identify the complainant, a witness, or information which could reasonably lead to the identification of the complainant or a witness, retain their confidential status even after the investigation is closed. 3. Records maintained for the purposes of any disciplinary proceeding brought against an employee or of any grievance proceeding for enforcement of a collective bargaining agreement. Such records shall be confidential until a final decision is made in the proceeding. The records shall be open to University personnel conducting the proceeding, the administrator responsible for the appointment and assignment of the employee, and other University personnel representing the University in the proceeding. The record of the proceeding itself, including any evidence presented during the proceeding, is open to inspection by the employee. (2) Employment records and other employee information maintained by the University are subject to the provisions of this regulation and may also be subject to other laws or regulations that limit public access to the records or parts thereof. (3) The custodian of the central personnel files of University employees is the Vice President for Human Resource Services. (4) The custodians of limited access records held in other administrative and academic units are those administrative personnel designated by the respective vice presidents, deans, or directors. The custodians of such records are responsible for designating in a manner consistent with the provisions of this rule those University personnel who have access to limited access records and other employee materials not open to the public. Any University personnel who have access to such records and materials shall maintain their confidentiality. Authority: BOG Regulation 1.001. Law Implemented: 1012.91 FS. History: New 11-11-79, Formerly 6C1-3.18, Amended 3-6-85, Formerly 6C1-3.55, Amended 5-1-96, Formerly 6C1-3.055, Amended 1-7-03, Formerly 6C1-1.019, Amended 3-16-10, Amended 03-28-25.">Limited Access Records	Human Resources	Regulation	1.0191.019
Internship, Practicum, Work-Based and Experiential Learning Reporting	Student Life	Policy	16.00116-001
Political Campaigning on Campus	Business Affairs	Policy	4.0074-007
Academic Degree Programs	Academic Affairs	Policy	1.0011-001
Courtesy Faculty	Human Resources	Policy	11.00611-006
Registered Student Organization Classification and Officer Eligibility	Student Life	Policy	16.00316-003
GATORONE ID	Business Affairs	Policy	4.0044-004
Employment of Relatives	Human Resources	Policy	11.01211-012
Institutional Clery Act	Compliance and Ethics	Policy	5.0015-001
Criminal Background Screening	Human Resources	Policy	11.00711-007
Social Media	Human Resources	Policy	11.02711-027
Parking, Traffic and Transportation	Business Affairs	Policy	4.0064-006
Modified Duty	Human Resources	Policy	11.01811-018
Conflicts of Commitment and Conflicts of Interest	Research	Policy	1.0031-003
Essential Employees	Human Resources	Policy	11.01411-014
Medical Amnesty	Student Life	Policy	16.00216-002
Endorsement of Commercial Services or Products by UF Employees	Strategic Communications and Marketing	Policy	15.00115-001
Use of University Space	Business Affairs	Policy	4.0114-011
Research Integrity	Research	Policy	14.00414-004
Volunteers	Human Resources	Policy	11.02911-029
Author Rights	Academic Affairs	Policy	1.0021-002
Fronting	Business Affairs	Policy	4.0034-003
Paid Family Leave	Human Resources	Policy	11.02111-021
Drug-Free Workplace	Human Resources	Policy	11.00811-008
Unmanned Aircraft Systems/Drones	Business Affairs	Policy	4.0104-010
Food and Beverage Services	Business Affairs	Policy	4.0024-002
Temporary Signage	Business Affairs	Policy	4.0094-009
Tabling Events	Business Affairs	Policy	4.0084-008
Alcoholic Beverage	Business Affairs	Policy	4.0014-001
Namings and Memorials	Construction Facilities and Real Estate	Policy	4.0054-005
Hosting International Scholars and International Visitors	Research	Policy	14.00314-003
Export Control Compliance	Research	Policy	14.00214-002
Working Remotely Abroad	Human Resources	Policy	11.03011-030
Eligibility for Rehire	Human Resources	Policy	11.00911-009
Family Medical Leave Act (FMLA)	Human Resources	Policy	11.01511-015
Workplace Violence	Human Resources	Policy	11.03211-032
Training Attendance	Human Resources	Policy	11.02811-028
Breastfeeding in the Workplace	Human Resources	Policy	11.00211-002
Classification and Management of External Support	Research	Policy	14.00114-001
Emergency Consultation Compensation	Human Resources	Policy	11.01011-010
Shift Differential	Human Resources	Policy	11.02611-026
Premium Pay for Holidays and University Emergencies	Human Resources	Policy	11.02411-024
Perquisites	Human Resources	Policy	11.02211-022
On-Call Pay and Callbacks	Human Resources	Policy	11.02011-020
Employee Award and Recognition Programs	Human Resources	Policy	11.01111-011
Non-Student Hourly OPS Employment	Human Resources	Policy	11.01911-019
Employment Reference Policy	Human Resources	Policy	11.01311-013
Working Safely and Maintaining Workplace Health Standards	Human Resources	Policy	11.03111-031
Political Activity	Human Resources	Policy	11.02311-023
Marine Operator Drug and Alcohol Testing	Human Resources	Policy	11.01711-017
Commercial Motor Vehicle Operator Drug Testing	Human Resources	Policy	11.00511-005
Children in the Workplace	Human Resources	Policy	11.00311-003
Online/Internet Privacy Statement	Information Technology	Policy	12.00112-001
University of Florida Investment Policy	Finance	Policy	7.0017-001
Furlough Policy (includes UFF Faculty MOU)	Human Resources	Policy	11.01611-016
Transition to Normal Campus Operations	Operations	Policy	13.00213-002
Substantive Change	Academic Affairs	Policy	1.0041-004